10+ Stakeholder Register Examples – PDF

Aside from success or professional goal achievement, another important target that every organization’s projects must aim toward is the satisfaction of their stakeholders. Otherwise, the project cannot be fully recognized as successful because there is a set of requirements and expectations that you and your team weren’t able to meet.

A stakeholder is defined as an individual, a group, or an organization who may have an interest in the project, and on whom the project’s outcome has a direct impact on, whether directly or indirectly. You may also see risk register examples.

These details, and so many more that concerns your project’s stakeholders, will be listed in your stakeholder register. It is the project manager’s job to identify all of the stakeholders and their requirements, and to include their information in the register. You may also like work attendance register examples.

Free Stakeholder Register Template

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Project Charter and Stakeholder Register

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Stakeholder Management Process

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Understanding Stakeholder Registers

In its most basic definition, a stakeholder register is a project management document that will contain data on all the people or institution that has any sort of involvement with your project. The register will contain their names, roles, titles, interests, powers, expectations, requirements, and whatever type of influence they may have on your project.

Stakeholder registers must be created right after the project is signed and approved. By doing so, you can work on your project with less hassle, compared to constructing a stakeholder register in the middle of the project or right in the end of it. You may also see material list examples.

Once you have successfully created a stakeholder register, you can easily manage the draft of a strategy you can implement to manage them. Stakeholder registers are really just another tool for keeping information organized.

Identifying the stakeholders of a project is one of the most critical processes of every project. By keeping and maintaining a stakeholder register, you can identify, assess, and classify the important people related to your project. It can help you plan different ways on how to engage with these necessary entities. You may also like printable attendance sheet examples.

A stakeholder register must always be updated. It cannot simply be created and then kept in a dusty corner on your shelf. The changes that this register might contain includes the identification of new stakeholders that have become a part of your project halfway into its implementation, or by erasing the names of those people who are no longer impacted by it. You may also check out list templates and examples.

A stakeholder register is one of the most essential documents that you will use as an input for creating the different project management processes.

  • What are the stakeholder names, contact information, designation, and company name?
  • What are the stakeholder expectations, interests, impact, and requirements?
  • Which stakeholders are absolutely indispensable for the entire project, and which ones are more active only for specific project phases?
  • How often do stakeholders require communication and what communication method do they prefer?
  • What is their required type of communication?
  • Should there be a reporting relationship between the stakeholders?

These are only some of the questions that a stakeholder register must address. Of course, you can customize this according to the needs of your project that only you can identify. The act of answering these questions related to your stakeholder register is known as Stakeholder Analysis.

Categories of Stakeholders

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Stakeholder Register Example

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Printable Stakeholder Register

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Stakeholder Register Template

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Stakeholder Register Benefits

Stakeholders are pivotal in every project. One could choose to meddle in one and cause it to go down in pieces, or a stakeholder can choose to support a project and help it achieve success. Either way, stakeholders make things extra interesting. You may also see contact list examples.

All of this unpredictability can be manageable with the help of a stakeholder register. By simply taking the time to capture the interest of even two or three stakeholders can make a big difference, and a stakeholder register is a massive helping hand in this. You may also like grocery list examples.

The Parts of the Stakeholder Register

We’ve already mentioned how stakeholders can be personalized depending on the needs of your project. This means that it’s basically up to you to decide and choose what you write in one. However, there are some parts that every basic register must contain. You may also check out to-do list templates and examples.

  • The Stakeholder’s Name.
  • The Stakeholder’s Title. 
  • The Stakeholder’s Power. How much power do they hold?
  • The Stakeholder’s Influence. How big is the scope of their influence?
  • The Stakeholder’s Current Level of Engagement. How active are the stakeholders in the project? Are they generally unaware? Are they mostly resistant? Are they simply neutral? Or are they profoundly supportive and leading?
  • Your Desired Level of Engagement. How engaged with the project do you want your stakeholders to be? Do you want them to be fairly unaware or focused and engaged with every single phase in the project?
  • The Stakeholder’s Interests. What are the stakeholder’s interests that are related to the project? And do they have any needs that you will have to meet?
  • The Stakeholder’s Concerns. What are the issues about the project that the stakeholders might be interested in? And how can you quell these concerns?

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Printable Stakeholder Register Example

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Stakeholder Engagement Register

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Colored Stakeholder Register Example

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Client and Stakeholder Register

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Identifying Stakeholders

identifying your stakeholders is quite easy. In fact, there are some who are just plain obvious. Your project sponsor, the project team, the project manager, and your prospective customers are only some of the most identifiable stakeholders. However, you may have to be faced with unknown stakeholders whose existence and identity are a mystery. You may also see packing list examples.

There are some methods you can implement to recognize them:

  1. You can review your previous stakeholder registers for similar past projects, or even the current ones.
  2. You can ask your sponsor to help you identify stakeholders, especially those that are positioned at a higher level in the company. You may also like vendor list examples.
  3. You can talk to your project team to help you identify the individuals and groups within the operational areas of the project.
  4. You can ask experts on the subject matter.
  5. You can also explore the merchants and other businessmen who are involved in the project.
  6. You can also ask the common members of your organization. You’d be surprised at how much these people know.

Another important reminder to keep in mind is that you must strive to keep the contents of your stakeholder register confidential. It might contain sensitive information that no external entity must see. Aside from that, you are good to go. You may also check out rooming list examples.

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