Progress demands diplomacy. It is necessary for a company to not act alone, instead, act in tandem with people from different companies and corporations that can bring prosperity to everyone. However, trade between two entities can go millions or even billions of dollars so a store receipt won’t be enough for such prestige. That’s why invoices and order forms exist. They bear the weight of the business. Now if you need an excellent order form template, we have ready-made examples that you can use and an exceptional guide that you can use to create a one-of-a-kind order form—fits your company.
A blank order form is an excellent document that a company should have so they can pull up an order form whenever they need one. This paper is also important to a business because it shows the exact quantity of the items required by the company and its specification. Although an invoice will be sent later after, the deal starts with the order form.
You use order forms to create a purchase. Depending on the cause of your purchase you can either have a standard purchase order or a planned purchase order. However, although knowing these things doesn’t really matter for purchases that do not happen on a grander scale, but when it comes to professional purchase orders, you need to understand the types to better suit your needs. Listed below are the type of purchase orders and their uses.
The Standard Purchase Order (SPO) is a type of purchase order that provides all information regarding the transaction. It has the name of the product, quantity, delivery details, and much more. This type is the most common purchase order there is.
Planned Purchase Order (PPO) is a type of purchase order that has most of the order details but misses out on the delivery details. However, sometimes it might have tentative delivery details, but will not have definite ones.
A Blanket Purchase Order (BPO), which is sometimes called a Standing Order, is a purchase order that details such as the terms and conditions and the product being sold. It can also have discount details and pricing. However, the delivery date and delivery address are not listed.
A Contract Purchase Order (CPO) is a purchase order type that may only happen within certain conditions. It is largely limited, but due to its nature, it can provide discounts and other bonuses to the seller or the contractor. In this way, the product order will be a bit special. Some companies may do this for wholesale orders and other conditional trades.
Within the current world, business deals are happening everywhere. Some businesses provide services while others sell out products. Nonetheless, these things reinforce the idea that order forms are a necessary addition to the legality and credibility of the trade. So, if you want to create a Blank Order Form that you can use whenever you want, we provided steps below that will help you make one.
Step 1: Start with a Form
As the name suggests, you are trying to create an order form. So, to start creating your document you should decide on the form of your paper. If you are creating a T-shirt order for your business, what do you think should you place on the paper? So, make sure to divide the paper as you see fit. The most basic details that you should have is the names, address, product, and dates.
Step 2: Create a Terms and Conditions
Terms and Conditions are necessary for your transaction. You may want to ask why, but the answer is simple. Terms and Conditions of an order form are necessary to reinforce weight on the deal. Imagine this, you needed the products before the wedding date, but they arrived after the event. What do you think would you feel? Of course, you’ll feel bad. That’s why if possible you should make sure that you have Terms and Conditions on the order/request form itself.
Step 3: Signatures
What do you think makes a paper credible? Is it the type of paper? Nope. How about the quality of the ink? Nope. The basis to make a certain document legal is the signature of the concerned parties within it. So, make sure that you have spaces for things like these. In this way, you ensure that your job order, work order, or sales order are proper and binding.
Step 4: Have a Soft Copy
In today’s world, many documents are not available in physical form most of the time. Instead, they are hidden under the archives of the internet or the local network. Some even have templates in Excel, Word, and other programs. That’s why by creating a soft copy you not only conform to the class of the era, but you also keep your documents secure.
An order slip is sometimes called a packing slip or shipping slip. It is an important document that people attached to a box to provide details about the items inside the box. By doing this, a shipping company can know how fragile a package is.
These things are necessary details in an order form:
1. Company Information
2. Company Delivery Address
3. Purchaser Section
4. Billing Information
5. Order Details
5. Delivery Details
6. Payment terms
A Purchase Order (PO) Order form is a printable template or document that people use to write their purchase details and other information. However, since this is a company-owned document some of its details are already filled out.
It doesn’t matter whether you are a physician or a clerk. Creating purchase and using them is a paramount idea of trade and economy. This constant exchange of goods, resources, and currency is a must to expand a business and be prosperous. However, make sure that you do these things with regards to credibility and legality so you can keep growing.