Gap Analysis Report

A gap analysis report presents a thorough observation of the vision and objectives of the business and the way it functions and manages its resources at the present time. This document helps the management and other stakeholders be aware of the distance between the business’s current state and what it would like to achieve. Through this, a detailed SWOT analysis can be used to potentially bridge the gap between the business’s expected and actual performance based on its systems, workforce, financial viability, and overall operations.

It is highly recommended for your business or organization to draft a gap analysis report of your own. Creating a gap analysis report can be very beneficial to the business as this document can present the gap or difference between what is expected for a project, a program, a business activity, or any other corporate effort and the output that has been delivered after any particular transaction or undertaking.

If you want to create your business’s or organization’s gap analysis report, it will be very helpful if you will browse through and refer to the gap analysis report examples that we have collected for you in this post. Download any of these examples in PDF so you can have a more efficient time developing the gap analysis report that you need to present or that you have been tasked to come up with.

Gap Analysis Report Template

gap analysis report template
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Sample Gap Analysis Report Template

sample gap analysis report template
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Complete Gap Analysis Report Example

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Size: 3 MB

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Gap Analysis Report Development Guide Example

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Comprehensive Gap Analysis Report Example

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Size: 1 MB

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Is It Really Necessary to Have a Gap Analysis Report?

Implementing a gap analysis activity is not enough. For you to fully maximize the benefits of your efforts, you have to ensure that you will come up with a gap analysis report that can present all your findings, evaluations, and recommendations. Being able to come up with a comprehensive gap analysis report can help you to have references in the future if you want to execute new action plans for the betterment of your business and/or any of its particular areas of management and operations. Listed below are some of the reasons why it is necessary for you to create a gap analysis report.

Fit Gap Analysis Report Example

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Size: 667 KB

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Joint Tasked Force and Network Media Gap Analysis Report Example

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Size: 2 MB

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Research Gap Analysis Report Executive Summary Example

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Elements to Look Into When Developing a Gap Analysis Report

When creating a gap analysis report, it is essential for you to ensure the completion of all the details that can make the document become understandable to your target audience. You have to make sure that the details that can present clarity in your discussion are properly formatted in the gap analysis report. Just like when writing a case study report, it will be helpful in your part if you will first develop a draft or an outline of what you would like to discuss before you start writing the actual gap analysis report.

Knowing that your gap analysis report is both comprehensive and presentable can give you more confidence that you were able to provide all the necessary and relevant points of discussion that can make the document and its usage a success. The most important elements that should be present in your gap analysis report include the following:

  1. The purpose of the gap analysis. You have to know the reason why you are developing the gap analysis and the gap analysis report. If you know the core or the purpose of the activity, it will be easier for you to present all the important information that are relevant to the process of bridging the gaps that you have specified. More so, it can help you align the objectives and goals of the gap analysis as presented in the report with the vision of the business as a corporate entity.
  2. The current business condition that you are at prior to the gap analysis. It is important for your target audience to be aware of the business’s current or existing condition. With this, it will be easier for them to understand why it is necessary for the gap analysis report to be created. Once you are already done executing your gap analysis processes, having a report at hand can also make it more effective for you to connect with your stakeholders and ensure that they are considered when drafting, planning, and executing all processes within the gap analysis.
  3. The gaps that you have identified that are needed to be filled or bridged. The critical part of a gap analysis report is being able to present all identified gaps that are needed to be filled by your stakeholders. All the gaps from your current condition and your desired condition must be specified so you can develop plan of actions that are beneficial and helpful in achieving your aspirations. If you can thoroughly present and define all the gaps that you want to work at, you can direct your workforce and all the other concerned entities accordingly in providing their deliverable in a timely manner.
  4. The potential solution/s that you can implement to bridge particular gaps. Your gap analysis report should not only focus on the current state of the business and the gaps that you need to fill and take action for. You also have to present the potential solutions that you have thought of and the possibility of future successes of their usage. Aside from the list that you have developed, you can also come up with additional recommendations depending on your findings or the initial results that have already been delivered.
  5. The strategies, tactics, and action plans that you have executed and their results. If you will develop a gap analysis report, you have to be keen and specific when presenting your strategies and tactics. All your call-to-actions must be discussed so that entities can be aware of the effects that each has brought to the business and its various areas of functions and operations.
  6. The business state or condition that you would like to achieve. Through a gap analysis report, you can already present the condition that you aspire to be at. With the help of the strategies and action plans that you have implemented, were you able to get there? Or are there still gaps that are needed to be filled and worked on? Knowing how to answer these questions can help you become more specific about the quality of the results that you have achieved and the things that you still need to do.

Basic Gap Analysis Report Example

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Size: 4 MB

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Detailed Gap Analysis Report Example

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Size: 6 MB

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Resource Gap Analysis Report Example

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Size: 619 KB

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Simple Gap Analysis Report Example

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Size: 2 MB

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Tips, Guidelines, and Recommendations When Creating a Gap Analysis Report

Being tasked to create a gap analysis report is a big responsibility. You have to ensure that there is accuracy and precision with all the information that you will include in the document. If you have never created a gap analysis report before and you would like to make sure that you will do a great job when making one right now, it will be best if you will look into references and other guidelines that can be helpful in the undertaking.

It may be overwhelming to come up with an effective gap analysis report but being prepared can help you when starting the document up to the point of polishing it. A few of the tips, guidelines, and recommendations that you can refer to if you want to begin the creation of your organization’s gap analysis report include the following:

Planning to develop a gap analysis report now? Make the most out of the content guidelines, downloadable references, and other items that you can observe in this post and start making your gap analysis report.

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