10+ Promotion Letter Examples & Templates [Download Now]


In any professional setting, it is important to document any major decisions and actions to be taken. It is also necessary to formally share such information to the recipient so that it can also be formally recorded. That is why, when an employee is promoted, a letter will be given to him or her to formalize the promotion. The letter also briefly discusses the responsibilities of the new role and provides an outline of the new reporting structure.

On the other hand, a promotion letter is also used to advertise or market new products and/or services offered by a company or organization. The letter contains enticing details about the product and/or services along with special promos and discounts to encourage customers to purchase. Should you find it quite difficult or tedious to write the promotion letter, editable templates and well-made examples are provided in this article.

Promotion Letter Templates and Examples

1. Promotion Announcement Letter

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File Format
  • MS Word
  • Pages

Size: US, A4

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An employee’s promotion should be formally announced through a professional promotion letter. The letter should include a statement formally announcing the said promotion, name of the employee, the new position, date of effectivity, and other important details relating to the promotion and new position. If you want to easily create the letter by just replacing specific details, you can download and use this easily editable template.

2. Sales Promotion Letter for New Product

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  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US Letter Sizes

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As mentioned, businesses can also use a promotion letter to promote new products and services. If you want to also do that to establish a personal connection with your customers, you can use this sales promotion letter template. This template will allow you to provide all the relevant and essential details about the product you are launching. You can easily edit and customize the format and contents of the template to ensure clear information dissemination.

3. Restaurant Employee Promotion Letter

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  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US Letter Sizes

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If a restaurant employee has exhibited exemplary performance at work, you should definitely offer him or her an appropriate promotion. But to formalize the said action, you should use a formal letter that indicates the new position the employee will be promoted to along with the relevant details. Using this formal restaurant promotion letter will help you comprehensively share the decision with the employee through its professionally written contents and format.

4. Job Promotion Letter

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  • Google Docs
  • MS Word
  • Apple Pages

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A job promotion letter should be written in a professional and clear manner. Aside from the new position, you should also discuss the new responsibilities, salary, schedule, benefits, reporting structure, etc. related to the said new position. To help you out, you can download this letter template to efficiently create the letter. You can immediately provide all the relevant information since all the necessary inclusions have been accounted for.

5. HR Promotion Letter

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  • Google Docs
  • MS Word
  • Apple Pages

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If you want to promote your HR head or assistant, you can use this HR promotion letter template. This template will help you easily create a comprehensive letter announcing that the employee has been promoted to a new position. This template has been professionally created, which means it has a formal structure or format, well-researched contents, and so on. You can easily edit this template to provide all the necessary information in Google Docs, MS Word, and Apple Pages.

6. Internal Promotion Offer Letter

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  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US Letter Sizes

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A promotion offer letter should be given to an employee that has been considered for a higher position to give him or her the freedom to choose if he/she is willing to take on bigger obligations and responsibilities. The letter should include the new position, department name, salary, and date of effectivity. It should also include the name of the supervising officer, and a direct call-to-action. If you want to get a head start, you can download and use this template.

7. Job Promotion Application Letter

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  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US Letter Sizes

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An employee should apply for a promotion in order for him or her to be included in the list of viable candidates. In this sense, you should impress your employer with your wide range of experiences, expertise relevant to the position are applying for, and so on. Should you need a little boost, you can download and use this job promotion application letter. You can easily edit its contents to ensure that your pertinent information is clearly provided.

8. Self-Promotion Recommendation Letter

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  • Google Docs
  • MS Word
  • Apple Pages

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Aside from the application letter, you should also include a recommendation letter. The letter should be written by a credible source; someone who has worked closely with you during your employment. Should you need a template for this, you can download this self-promotion recommendation letter template. You can edit this template in Google Docs, MS Word, and Apple Pages to ensure that your pertinent and most important information is emphasized.

9. Job Promotion Offer Letter

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  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US Letter Sizes

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A job promotion offer letter ensures that the employee knows of the management’s plan to promote him or her to a higher position. Using an offer letter gives the employee a chance to decide whether to accept the promotion or not. The letter should include the name of the new position, salary, location, department, and so on. If you want convenience and efficacy, you can download and easily edit the contents of this template.

10. Student Promotion Letter to Parents

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File Format
  • PDF

Size: 107 KB

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Promotion letters are not only limited to business-related actions and/or decision but are also used in the academe. When a student finishes the requirements for the grade or year, he or she is then promoted to a higher level. With this, a promotion letter is given to the parents as a way to announce that their child has qualified for the promotion. Similar to this letter example, it can also be used to remind the parents about the promotional exercise, requirements, and so on.

11. Employee Promotion Letter

 

 

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File Format
  • MS Word

Size: 6 KB

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Promoting an employee brings about a big change in the company or organization; hence, it is important to document such a big decision. Using a formal business letter that states the decision of the management as well as the pertinent details about the new position helps ensure the action is formal and final. If you want to use a professionally made reference when creating the promotion letter, you can download this example for free.

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