15+ Invoice Examples & Templates in Word

Invoice1

Paying attention to the design of your business invoice is important since it is an extension of your brand, which means that any impression people will have of it will affect your business.

Luckily for you, this article will help you learn everything there is to know about invoices along with the process of making them.

Elements of a Good Invoice

Designing an effective invoice is important because it helps you convey a professional image. To achieve that, here are a few key elements to remember:

1. Your business name and contact information: Clearly list your business name, email, phone number, website, and physical address, just as you would list it on any other formal correspondence.

2. Your client or customer’s name and contact information: Clearly list the customer’s name, or the contact person’s name and title, if you are working with a larger organization. Include as much contact information as possible, including one’s email and physical address.

3. The invoice number: Each invoice you create should have a unique number associated with it. You can start invoice numbers at any number you want, which is useful if you don’t want to send your very first client an invoice that says ‘Invoice #0001’.  You can assign invoice numbers chronologically or use a unique format for each client.

4. The PO number, if there is one: Some of your customers, especially if they are bigger businesses, will require you to list a PO number on the invoice. When they agree to buy a certain product or service from you, their accounting team creates a PO, or a purchase order, and corresponding PO number. All you need to do is include that number on your business invoice so they can match it to the original purchase order and process your payment without delay.

5. The invoice sent date and due date: List the day the invoice was sent as well as the payment due date. You could specify that the invoice is due upon receipt, upon completion of a project or delivery of a product, on a specific date in the future, and so on.

6. A breakdown of products or services provided: Include an itemized description of each product, project, task or service you are invoicing for. For example, if you sell a product, your invoice should list each item purchased, the quantity purchased, the price per item, and the total price. If you are providing a service, your invoice should list the flat fee you charge for that service, or the hourly fee you charge and the total hours worked. Also, clearly note the date when that service was provided, or will be provided in the future.

7. The total balance due: Once you have itemized all the products and services you are billing for, add the appropriate tax, if applicable, and list the total balance due.You may also see sales invoice examples.

8. Payment terms: Specify payment terms for this invoice. For example, if there is a deposit, when is it due? If a client pays an invoice past the due date, is there a late fee?

9. Any notes for the client or customer: It can be nice to leave a brief message for your customer, even if it’s just a simple “thank you” for doing business with you.

15+Invoice Templates

Basic Invoice Template

basic invoice template

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Size: A4, US

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Invoice Example

invoice example template

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Rental Invoice Template

rental invoice template

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Size: A4 & US Sizes

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Retail Invoice

retail invoice

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Size: A4 & US Sizes

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Plumbing Invoice Template

plumbing invoice template

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Size: A4 & US Sizes

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Simple Invoice Format

simple invoice format

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Size: A4 & US Sizes

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Modern Invoice Template

modern invoice template

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Size: A4 & US Sizes

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Tax Invoice Template

tax invoice template

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Size: A4 & US Sizes

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Travel Invoice Template

travel invoice template

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Size: A4 & US Sizes

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Freelancer Invoice

freelancer invoice

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Size: A4 & US Sizes

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Standard Invoice Template

standard invoice template

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Size: A4 & US Sizes

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Sales Invoice Template

sales invoice template

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Size: A4 & US Sizes

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Micro Invoice Template

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Size: 10 KB

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Invoice Template

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Size: 5 KB

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Membership Affiliation Invoice

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  • Word

Size: 5 KB

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Catering Invoice Template

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  • Word

Size: 5 KB

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Color-Themed Invoice Template

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  • Word

Size: 6 KB

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How to Create an Invoice

Below is a discussion of everything that you need to know about invoicing and why it’s important to get it right.

1. Be Transparent: Your client wants to know exactly where their money is going, and your invoice is a great vehicle for communicating the nitty gritty details of the job. Be specific rather than general with your line items. Instead of listing Materials as a single expense, list each on its own line, such as paint, nails, plywood, etc. It’s also a good idea to attach simple receipts to back your claims. Don’t risk having your customer wonder if you’re padding the bill.

2. Use a Digital Format: Using a digital format is one way to ensure your invoice is professional, and to indicate that you are likely to use the latest tools, and follow the best practices, on the job.

3. Track your time: Time is money, so it’s vital to keep track of it. It will also help you learn how long it will take to complete similar projects in the future. Accurate time tracking also adds a level of transparency to your billing and helps you get compensated accordingly.

Simple Tips For an Excellent Invoice

If you want to engage in a more effective invoicing, you need to have a plan. Here are a few tips you can use for effective invoicing:

Types of Invoices

On the basis of the different demands by different industries and also for different products and services, invoices can be of several types:

Invoice FAQs

What is the difference between an invoice and a bill?

A bill is the amount of money owed to a person or a business for goods supplied or services rendered. It is usually expressed in a printed or written statement of charges. An invoice, on the other hand, is a list of goods sent or services provided, with a financial statement of the sum due for them.

Is an invoice the same as a receipt?

The difference between an invoice and a receipt is that an invoice is released prior to the payment, while a receipt is issued after the payment. The invoice is used to track the sale of goods or services, while a receipt acts as a documentation for the buyer that the amount of the merchandise has been paid.

The tiny things, such as issuing a well-written invoice, is often an overlooked part of running a business, when, in fact, it is just as important as, say, your marketing strategy or your weekly inventory. Your invoice is a valuable tool in accounting, and if you want to run this business right, learn how to make one.

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