If you just came out from a cave, you may notice that you are given a piece of paper when purchasing something from a store. This piece of paper is called a receipt. In most countries, the law punishes businesses who don’t give out receipts, so whether you (as a consumer) like it or not, you will be given a receipt after every purchase no matter how small or large your purchase is.
In this article, we will be helping you create a receipt using the Google Docs format. We have provided you with 20 receipt templates you can download for free. We have also listed simple tips on how to create receipt. Read on below!
Listed below are the elements of a receipt. Make sure to include all the elements when creating a receipt for your business so that you can create an effective and detailed receipt you can give out to your customers and clients.
1. Name of business or company: One of the first things you should write in a receipt is the name of the business or company, and the business or company name should be placed on the uppermost or topmost center of the receipt. Do this regardless of the page orientation of the receipt.
2. Address and contact number of business: Below the business name, list down the address and contact number of your business or company. Listing down the address and contact number adds to the legitimacy not only to the receipt but also to the company. Adding this information to the receipt will also help consumers or customers if they have concerns regarding the product they purchased or service they availed.
3. Name of product and corresponding price: Listing down the name of the product and its corresponding price is an optional element in a receipt. This is because not all stores have a computerized or digital point-of-sale (POS) system that automatically lists down the purchased items in the receipt. When a store does not have a POS system, the seller just lists down the items in the receipt but sometimes, when the seller or buyer is in a hurry, there is no time to list down every item.
4. Total price of items: If the name of the product and the corresponding price of each item is optional, then the total price should not be optional. You don’t need to have a POS to list down the total price, as you can do manual computation. Similar to the name of the product and its corresponding price, the total price of items is also an optional element. Having a POS system makes it easier for items to be tallied and computed, but if you’re still starting out and don’t have enough funds to invest in a POS system, list it down manually. You might also be interested in order receipts.
5. Words of gratitude: This is another optional section of a receipt. And similar to the name of the product and corresponding price, this is also not mandatory and will depend on the seller if he wants to include it or not. The words of gratitude don’t have to be lengthy. In actuality, the words of gratitude in a receipt does not have to be more than two sentences long (a simple “Thank you for your purchase, please come again” will suffice). If you are using a digital POS, you can list it down beforehand or you if you are not using a POS, you can write it down personally.
1. Choose between a portrait or landscape orientation: You have two page orientations to use when creating a simple receipt: portrait or landscape. There is no wrong orientation to use, but if you will be incorporating numerous texts and if the transaction is usually by bulk, then a landscape orientation is much more preferred. Again, there is no wrong page orientation, just choose based on your personal preference.
2. Limit text in the receipt: Take note that the only text you will be incorporating in any kind of receipt is the business name, business address, and business contact number (landline or phone number will do but both would be better). Aside from those information, you can also input each item that will be purchased by the customer. If a bulk transaction will be written in the receipt, you can list everything in the said receipt as long as you and the customer will be needing the said information. Again, the legitimacy of the business can be viewed in the receipt so the business name, contact number, and address should be included.
3. Avoid the use of images: Take note that a receipt is not a poster or tarpaulin where numerous images or graphics can be added. The receipt is only a small piece of paper and does not need visual aesthetics for it to be effective. If you insist on incorporating images, you can add your business or company logo right next to your store information, or you can insert it in the background where the opacity is set to low (around 10–30%).
1. Prepare store information: Before you start creating the actual receipt, you first need to gather specific information regarding your store. You don’t necessarily need to look far to get this information as most likely you have this information within your grasp at all times. The store information that you will be gathering includes the name of the store or business, store or office address, and contact number (phone or mobile number).
2. Create columns and rows: Once you have gathered the necessary store information, it’s now time to start creating the layout/format for the receipt—starting with the columns and rows. There should only be two headings for the columns: items and cost. The rest of the text will be listed down in the rows. Do not create numerous columns and rows as you only have very limited space in the receipt.
3. Incorporate all the elements: Once you have prepared the store information and created columns/rows, it’s now time to incorporate all the elements in the receipt together. Place the store information (i.e. business name, business address, contact information) on the top center of the receipt regardless of page orientation. Once the store information is in place, add the columns and rows. These columns and rows will help you when listing down the items that will be purchased.
4. Add words of gratitude (optional): Although the words of gratitude can be included in the previous step, we created a separate step if you decide to add some words of gratitude in the receipt. This doesn’t need to be a very lengthy text as you don’t want to fill up the receipt with unnecessary text, which you can just say to your customers once they purchase your product. Here are some words of gratitude you can include in the receipt: “Thank you!”, “Thank you! Have a great day!”, “Cheers!”, or “Thank you! Please come again!”
5. Check for errors, then print out: Once you’re finished creating the receipt, it’s now time to print. But before you print, you should first check for errors in regards of the text (and image) placement as well as spelling or grammar errors. You definitely do not want to print out a receipt and notice the errors once you have finished the printing. It will be additional costs on your end, which translates to financial losses for your company.
What is a receipt?
A receipt is a piece of document indicating an individual has made a purchase of a single or multiple items, thus giving out a receipt of payment.
Why is a receipt important?
A receipt is important because it acts as a proof of purchase for the customer. If there are future concerns regarding the condition of product, the customer can return the product providing he or she complies with the return and exchange policies of the seller. Also, most national governments require private and public companies to issue receipts every time a customer makes a purchase.
We hope you found this article to be informative as well as helpful when you will be creating your own receipt in Google Docs.