10+ Equipment Lease Agreement Examples – PDF, DOC

There will be moments when even you have successfully established a business, you will still need help from other businesses.

Case in mind, there will be other things you cannot simply afford to buy and put in your business, therefore, you need to at least borrow from someone else. This is very common most especially when the business is just a start-up, some equipment are too expensive, or there is just no long-term use for the equipment in your business.

In this case, you will need to lease an equipment from other companies or business entities that offer the equipment that you need.

Equipment lease agreements are not only related to business-related tasks. For example, if you decide to renovate your backyard on your own but you or your family and friends don’t have the heavy equipment that you need to continue on with the process, there are businesses that offer equipment for lease.

In that case, you will still need to make or sign an equipment lease agreement that can help protect your rights as a lessee as well as the terms and conditions that will be favorable to both you and the lessor. You may also see purchase agreement examples.

Restaurant Equipment Lease Agreement Example

Equipment Lease Agreement Format Example

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Equipment Lease Agreement Form Example

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Contents of an Equipment Lease Agreement

Basically an equipment lease agreement is a simple agreement where the lessor or the owner of the equipment agrees to lease an equipment to a lessee or borrower in exchange for periodic lease payments. The equipment to be leased can be machinery or vehicles of any other equipment. The lessee is given the right to possess the equipment for a certain period of time in return for periodic payments.

However, the rightful ownership of the equipment remains with the lessor. Listed below are the common contents or elements found in an equipment lease agreement:

  • Details of the lessor and lessee, and their addresses
  • Details of property leased, its location and identification
  • Declaration by the lessor that he is either the owner of the property or is duly authorized by the owner to give the property on lease
  • The effective date of commencement of the rent agreement and the duration
  • Term of the lease
  • The lease rent and the mode of payment
  • Security deposit amount paid, whether it is interest-free or not, and the circumstances when it is refundable
  • Advance rent payable, if any, and the mode of its adjustment
  • Rent escalation clause – when can the rent be increased and at what rates
  • Facilities to be included in the rent
  • Who has access to the common and garden areas
  • Who pays the municipal dues, property tax
  • Who bears the maintenance expenses – both for minor and major repairs – and what exactly are minor and major repairs
  • Whether the fixtures and fittings would be provided by the lessor
  • What are the grounds for termination of the agreement
  • Notice period required for termination of the lease
  • In case the lease deed needs to get registered, who will bear the registration expenses
  • Renewable clauses
  • Details of parking space
  • Details of terrace rights
  • Details of society entry charges payable

You may also see rental agreement examples.

Drone Rental Equipment Lease Agreement Example

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Size: 359 KB


Lawn Maintenance Equipment Lease Agreement Example

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Size: 330 KB


Expected Equipment Leasing Process

When you have decided to enter a lease instead of buying the equipment yourself, you should expect the following steps in the process:

1. The first step is you having to complete an equipment lease application. You may be required to hand out upfront or after the initial completion of the application the financial data for both the company and its principles.

2. The process of your application as well as the result is given by the lessor, they are responsible for notifying you about the matter. The notification usually happens within 24 to 48 hours of submitting the formal application.

3. You must immediately review and finalize the lease structure once the approval is received. The lease structure must include the monthly payments and the fixed-rate APR. You will then sign the documents and resubmit them to the lessor, normally along with the first payment. You may also see commercial agreement examples.

4. You will be notified that the lease is in effect and that you are now allowed to accept delivery of the equipment and start any training, if necessary after the lessor has received and accepted the signed documents and first payment. You may also like rental agreement letter examples.

5. Within 24 to 48 hours, funds are directly released to you or the manufacturer you are purchasing from.

Lease Agreement for Plant and Machinery Example

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Size: 437 KB


Comprehensive Equipment Lease Agreement Form Example

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Size: 141 KB


How to Break or Get Out of an Equipment Lease Agreement

Although there are terms and conditions included on the simple agreement, there are still circumstances when you have to immediately get out of the lease agreement. Some of the most common reasons why lessees decide to break the equipment lease agreement before the end of the lease term is because the equipment is not functioning as it is supposed to or reoccurring defects on the equipment.

If that is the case for you or you have other reasons why you need to break or get out of the equipment lease, here is a guide to help you:

Factors that can allow you to break the agreement:

  • You might be allowed to cancel the agreement if any contract terms are so unfair.
  • Promises made to you about the equipment were oral or written.
  • There is a personal guarantee backing the company’s lease. You may also like tenancy agreement examples.

Some contracts and/or agreements are voidable or can be canceled if these situations or aspects are present:

  • Illegality. State and federal laws deem agreements and/or contracts illegal and unenforceable if a loan is charging 49 percent as the annual interest.
  • Blatant unfairness. A court can refuse to enforce and agreement or contract or possibly take out the offensive section if the agreement or contract is too one-sided.
  • Misrepresentation. If there is misrepresentation on the qualities and capacities of the product and/or anything that is the subject of the lease. It is always problematic when a misrepresentation is used to persuade you to sign an agreement or general contract.
  • Significant mistake or misunderstanding.
  • Oral promises. Oral promises that have not been included on the written agreement or contract is usually disregarded.

For example, if your lessor promised that the equipment you leased is in good condition but it failed to function as it was supposed to, so you complained and was duly replaced with a new equipment. Therefore, your issue was addressed and given the right solution. You may also see business agreement examples.

However, as the time has passed you no longer have use for the replacement and you want to just get out of the lease. If you personally guaranteed the lease, it will be tough to get out of the contract. However, you can still try and use these defensive measures:

  • You can try to negotiate for a lower payment or shorter lease term.
  • Get a mediator if the lessor is not willing to deal with your concerns.
  • Have someone to negotiate for you; you can hire a local business attorney and check out your legal options.
  • Figuring out whether there’s any other ammunition or issues you can use in your defense or against the lessor will allow you to get out of the lease. You may also like sample letter of agreement examples.
  • You can finish the lease or at least find someone to take it over if all options fail.

Equipment Lease Extension Agreement Example

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  • DOC

Size: 54 KB


Simple Equipment Lease Agreement Example

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Tips Before Leasing an Equipment

To avoid future disappointments and other issues when leasing an equipment, you need to think carefully of the things or aspects that you need to decide on. Some lessors are straightforward while others tend to over-promise and not deliver their part of the deal. You may also see sublease agreement examples.

You can prevent yourself from going into so much hassle and maybe even avoid legal disputes you need to know what you should consider some things first before entering into an equipment lease agreement. Listed below are some tips you can use before leasing or buying an equipment:

1. You have to closely read and understand the simple contract. If there is anything you don’t understand, ask questions.

2. Before you commit to leasing an equipment, run the equipment through a dress rehearsal or a dry run to make sure it is functioning like it is supposed to. You may also like car rental agreement examples.

3. You have to know if leasing is actually the best option for you; check with your accountant or CFO.

4. There is a wide range of costs in the market, it is better to know your options by shopping around.

5. It is better to get the shortest lease term if you don’t need the equipment for too long or if it can easily become obsolete.

Equipment Lease Agreement Example

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Video Equipment Lease Agreement Example

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Size: 261 KB



An equipment lease agreement lets you enter into agreement with a lessor or the sole owner of an equipment wherein you are allowed to lease or rent an equipment. The agreement outlines the terms and conditions that protects the rights and interests of both the lessor and the lessee. You may also see commercial tenancy agreement examples.

The standard agreement sets forth the equipment to be leased, the lease term, amount for the periodic lease payment, and so on. It is an important document that will help both the lessor and the lessee to enforce their rights should any of the parties decide to not carry out the responsibilities and obligations that have been used to describe both.

It is a legal document that can be used as basis or reference should any of the parties have concerns and issues. And just like any basic agreement, an equipment lease agreement represents the amicable understanding that both parties have reached after a back-and-forth negotiations.

It helps them pursue and enforce their rights as well as ensure that the equipment functions as how it’s supposed to and that it is insured if ever it gets broken or destroyed while on lease. Therefore, an equipment lease agreement should be duly made, reviewed, and signed before leasing an equipment to sure you get your money’s worth. We hope that you have learned some things about leasing equipment with this guide. You may also like work for hire agreement examples.

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