There are many struggling individuals and communities around the world. One way of helping them is through donations. A lot of charities and organizations receive donations from individuals and institutions. A statista research revealed that a charity received a total of $3.3 billion worth of donations back in 2019. But, how do they keep track of donation records for legal purposes? Well, a donation form would be needed to maintain the donation records of an organization or individual. If you need this type of form, then you have come to the right place. In this article, we will discuss donation forms, its importance, and how to craft a donation form for your charitable organization.
A donation form is a document that is used to gather essential information from donors and keep donation records for legal matters. No matter how small the donation is, donors still need to fill up a donation form to certify that they contributed to a particular charity. Donation forms are often processed online since most donations happen on a website. A survey from statista revealed that 40% of donors donated through websites back in 2018.
A donation form is essential because that is how you’re going to learn about the benefactor and how they knew about your institution and maintain records for legal operations. Maintaining a good relationship with your donors can be an advantage since they can recommend your organization to their circle of friends and acquaintances. You can pass on your donation forms and receive more gifts and contributions that are going to help your organization in taking care of the people in need, especially children.
Organizations that mostly accept donations are charities, schools, churches, hospitals, and government institutions. The benefactions they receive are going to be used for the welfare of individuals under their care and the benefit of the public. Organizations make changes within their facilities to provide an excellent service to the public and offer goods and services to the individuals within their community.
From the word cash, it is clear that this type of donation involves money. Some donors use credit cards in this type of donation or through malls and establishments. When you order food in a restaurant or walk through a mall, have you seen jars or boxes labeled ‘donation for charity’ stationed at their counters? That is how the public can donate money to charity, and the mall or restaurant organization sends them to charitable organizations.
In-kind donations are when benefactors donate goods and services instead of cash. It can be food, school supplies, medicine, clothes, organs, free check-ups, and teaching services. Most businesses give in-kind donations to provide the needed necessities of an organization and the people under their care.
There are a lot of available templates of a donation form online, but if you want to make your donation paper, here are some guidelines and elements that you need to take into consideration:
Keep your donation form simple so donors won’t be confused while filling out the document. The contents of a donation form should be concise since the lengthy information is not needed for this type of record.
Donor information is going to be needed in your donation form. Their information is necessary for record purposes, and it is how you’re going to communicate or keep contact with them in case you have questions regarding their donations.
As mentioned in this article, there are two types of donations, cash, and in-kind donations. Benefactors must specify the type of contribution they’re going to donate so that you’ll know which operations you’re going to do when the benefactions arrive.
If the contributor decides to donate cash, make sure that the amount is going to be specified. Cash donations are going to be calculated later on for research and survey purposes. That’s why a specific amount is going to be needed in the donation form.
Billing information from the donor is going to be needed, such as credit card numbers, billing addresses, and the name of financial institutions. It is going to act as evidence that the benefactor donated a certain amount in your organization.
There are many types of donation forms for different kinds of donations, such as organ donation forms, blood donation forms, and food donation forms.
Yes, you can incorporate designs in your donation form, but make sure that the design does not overwhelm the entire content of the document. Extravagant designs can make your donation form look unprofessional.
You can give out flyers and brochures in places where there are a lot of people such as parks and malls. You can also make use of digital platforms, like Facebook and Instagram, so you can receive charitable donations since most people nowadays spend their time online.
Donation forms are essential in processing donations and sponsorships from different organizations. They contain important and needed information for any legal purposes. Authorities might raise questions of a donation form that is not presented upon giving benefactions. That’s why both donors and organizations must understand the value of a donation form.