8 Formal Memo Examples & Samples

8 Formal Memo Examples & Samples


In business, writing a memo is as common as sending an email. Some memos even are emailed specially for companies having multiple site locations. Sending an effective memo is key to making business communications work within a company.

Examples in the page show memo format that can be useful in making your own memo. All example memos in the page can be downloaded by clicking on the download link button below each sample. Other types of blank memos can also be found in the site by searching on the home page for the memo that you are looking for.

Formal Business Memo

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File Format
  • PDF

Size: 7 KB

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Formal Policy Memo

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File Format
  • PDF

Size: 33 KB

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Army Formal Memo

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File Format
  • PDF

Size: 49 KB

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Formal Internal Memo Sample

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File Format
  • PDF

Size: 138 KB

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What Is a Formal Memo?

A formal memo is a memo used in business that inform employees of new policies, important announcements and information, or details regarding a project. Formal memos transmit important information quickly across to multiple people in a company.

Memo examples in PDF and employee memo examples seen on the page reflect how a formal memo is written and the structure of the memo. Feel free to browse through the samples in the page for added information.

How to Write a Formal Business Memo

In writing a formal business memo, the following pointers should be in mind:

  • Make a heading – A heading usually contains the recipients of the memo. They show the full names of the individual or employees, the sender of the memo, date of the memo, and subject or topic
  • Make the body – It should contain an introduction, the purpose and recommendation, and conclusion
  • Review – And finalize the document and distribute to recipients of the memo

Memo examples and management memo examples are shown on the page to provide better understanding on how a business memo is made. Just click on the individual download link button of each sample to get a closer look at the sample.

Formal Counseling Memo

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File Format
  • PDF

Size: 88 KB

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Formal Proposal Memo

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File Format
  • PDF

Size: 23 KB

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Formal Office Memo Example

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File Format
  • PDF

Size: 17 KB

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How to Format a Business Memo

It is important that a business memo follows structure or format and the following points make up the format of a business memo:

  • The memo line – The word memo must be clearly written at the center and top of the page.
  • Header block – The header starts with “To:” on the first line. Type in the full names of the recipient and their job titles. Put in “From:” with your name and title on the second line. Place the “Date:” the memo was made. Next is the “Subject:” which is the topic and a little description
  • Opening – Describes the reasons behind the making of the memo. It should just be brief and concise
  • Main block – The opening is then expounded further here along with supporting information. Mark “Attached” for any attached supporting document with a brief description of it.

A memo is often limited to a page but can be a maximum of two. It has to be short and concise that readers can read on the fly.

Sample memo, company memo examples, memo examples in Word, and action memo examples in the page provide for further information regarding a formal memo. All examples are available for download via a download link button below the sample.