Businesses, specially corporations, often need to disseminate information to a large number of persons in connection with a new policy or changes in existing ones. Calling up a company-wide meeting would be out of the question, and simply leaving it to individual department heads would take too much time. Thus, new policies and procedures in a business are usually made known through the communication tool of a company memo.
When it pertains to management issues specifically, what you want is a management memo. These, like legal memos, are used in law offices in depicting case information.
A management memo is a short document intended to provide information regarding a new policy, an event, or certain initiatives within a company. Management memos are usually given to heads of departments for them to process and perhaps to pass on or educate their subordinates on the subject matter.
What this is is basically a type of professional memo. Example memos to give you a better idea are available here and elsewhere on site. For additional reference in making a memo, be sure to click on the respective download link button of the sample to gain access to the file.
A good management memo should, in every purpose, say why the memo is being written. It should convey what the issue or problem is about or detail important information regarding a policy or change.
Decisions pertaining to an issue should be clear and the steps have to be precisely outlined in dealing or solving the issue. Course of action is stated in an orderly manner and corresponding responsibilities assigned.
Refer to any of these PDF memo examples and other employee-related memos when making a memo, and you can’t go wrong. Just click on the download link under the sample to get full and free access to the files.
The following are pointers in writing an effective management memo:
Related to management memos, executive memos are another type of professional document you can learn from.