Most of us would get confused between reports and essays and would use these two words interchangeably. In the academe, there are teachers who would assign students to write a report when what they should be appropriately writing is an essay. And when these students will already be entering the real, corporate world, they will find themselves confronted with a task to write a report to their higher-ups, they will also get confused about what to write such as what they should include in their report, what writing style and the language they should use, and other factors. Reports are most likely used and needed for business, in the workplace, and other scientific and technical matters. With that, we have provided formal report template examples that are aimed for any confused individual to understand the elements of a formal report as well as guidelines for anyone to easily follow when it comes to writing a report.
A formal report is a concise, factual, sharp, and well-structured document that contains important information. Like any other kind of report, a formal report establishes a particular purpose and audience that aims to set out and analyze a particular situation or problem as well as some recommendations in the event of future actions. While the form and content of a formal report may vary depending on the organization, formal reports are generally used in making decisions and in coming up with solutions to certain problems.
Writing a formal report can be quite tricky. Any mistake could affect the entire content and message of your formal report. This is why you should dedicate some time for you to be able to prepare for your formal report, whether you want to create one for academic or business purposes. Here are the steps on how to prepare an effective formal report:
It is in analyzing your audience first that you will be able to determine what certain types of information you would need to supply first and how much of it you should use. Knowing and analyzing your audience first can also help you enter where you should be putting the information. For example, if you encounter an audience that is not yet knowledgeable enough, they might need more details in your formal report, and you have to place those details within the body of the document and not in the appendices, which will then enable your audience to understand your formal report more. Right after analyzing your audience, you should now analyze your purpose behind your formal report.
Now that you know your purpose for writing a formal report, you can now easily identify the question that your formal report will be able to answer. Sometimes, when you get to be assigned to write a formal report, there is a possibility that the one who asked you to make a formal report may not be able to provide some guide questions or even a format for you to follow as you create a formal report—most of the time, you are on your own. Thus, it’s a good thing that you identify guide questions that needed to be answered by your formal report.
With the questions that you have already identified, you should now conduct appropriate research in order to find out its answers. There are a lot of ways for you to be able to answer those questions through research, such as consulting relevant company record, interviewing the important people who can help you with your research, distributing questionnaires, performing necessary experiments, and taking note of the observations and results, and consulting of relevant books, journals, and Internet resources.
Given that your formal report should carry out vital information depending on your topic or purpose, make sure that your overall report document is error-free. Before wrapping up, you should allot time to proofreading your formal report to ensure correctness and accuracy. Spot any potential mistakes that would compromise your formal report’s quality, especially in grammar and facts. As much as possible, you should consider creating a draft on a separate sheet to maintain less proofreading task.
There are actually two categories of a formal report, which are the informational formal report and the analytical formal report. The purpose of an informational formal report mainly lies in the gathering of relevant data and facts that are used to draw conclusions while the purpose of an analytical report is similar to that of an informational report but with an addition of its recommendation to solve a particular problem.
There are myriad types of formal reports, and some of these are the following:
As long as they are relevant in your formal report, visuals like photos and illustrations, or other design elements can add warmth interest to your report. Given that it is a formal report, make sure to select visual elements that are clear, uncluttered, and culturally appropriate for your intended purpose and audience.
With our formal report examples and tips, for sure, you can now create one effective and professional formal report in no time. Given that you could get to create one formal report in the future, it’s a good thing that you’ve landed on our site, for we’ve got the perfect solution for your needs!