61+ Report Examples in PDF


Reports are considered to be one of the best ways to relay information. It is used in speech, television or film, and writing. Since there are many ways on how you can convey a message or information through a report, writing a short report has been known to be more effective.

However, writing report requires a set of skills. For you to write an effective report, you must know and understand the essence of writing a report. You also need to have a good knowledge of a report structure. Luckily, this article talks about a report. You will learn here the structure, tips, and guidelines for writing a report.

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Meeting Summary Report Template

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Technical Report Template

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Technical Service Report Template

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Technical Report Examples

Engineering Technical Report

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Short Technical Report Example

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Simple Report Example

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Feasibility Reports in PDF

Restaurant Feasibility Report

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Size: 405 kB

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Project Feasibility Report

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Financial Feasibility Report

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Event Feasibility Report

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What is a Report?

A report is a specific form of writing that is made to relay information in a presentable manner. The report defines and analyses a subject or a problem. A report may also include:

  • A document that records the series of events or situations.
  • The explanation of the importance and significance of the events or facts.
  • The assessment and evaluations of facts or the results made from the research investigation.
  • The interpretation and the description of the results of a decision or course of action.
  • The conclusions and recommendations.
  • A presentation of information and evidence.

You may also see project report examples & samples

What Is a Business Report and Its Format?

A business report is a popular type of business management report that analyses and evaluates a situation, either real situations or case studies, and applies business theories to create suggestions and action plans to improve the business. A business report contains business-related information the assists the management to make better business decisions.

A common business report follows the same format.

  • The executive summary or a brief overview of the business report.
  • The introduction of the business report.
  • The contents of the business report.
  • The findings from research.
  • The conclusions.
  • And the recommendations.

Business Reports Sample

Annual Business Report

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Short Business Report Format

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Field Reports in PDF

Field Study Report

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Field Training Report

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Size: 554 kB

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Academic Reports Example

Annual Academic Report

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Academic Literacy Final Report

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The Report Structure

Below is the common structure of a report. This structure is used in a business report, formal report, and/or research report. However, it is entirely up to the management or department on what report structure is suitable for them.

1. Title Page

This is always included and it is placed on the first page. This section also contains your name, the name of the person whom you are submitting for, date of submission, and your course or department. You may also see sample activity reports

2. The Acknowledgment

It is a list of people who sponsor or help you in creating the report.

3. The Table of Contents

This should always be present in any report, especially in the long one. The table of contents contains the list of the main topics and subtopics together with their page number. You may also like monthly report examples & samples

4. The Terms of Reference

This section is optional. The terms of reference are the definition of the task and your objective for writing the report.

5. The Procedure

This section is also optional. This usually contains a description of how you carried out your research or the methods you use to gather the information. You may also check out project report examples & samples

6. The Material and Methods

This similar to the procedure but this is usually used in scientific or engineering report writing. This is where you list the materials you used in the experiment and the methods or procedures of the experiment.

7. The Summary

This is a brief description of your whole report or an overview of the report.

8. The Introduction

This where you write how you fully understood your report and how you are going to discuss the topics in your report. You may also see marketing report examples

9. The Body

This the main section of your report. This is where you discuss your main topic and supporting topics.

10. The Conclusion

This where you write the implications and executive summary of your report.

11. The References

This is where you state all your sources that support your report.

Progress Report Samples

Project Progress Report

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Business Progress Report Sample

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Case Report Examples

Medical Case Report

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Evaluation Report Examples

Final Evaluation Report

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Project Evaluation Report

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Size: 208 kB

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Financial Report Samples

Annual Financial Report

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Size: 449 kB

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Monthly Financial Report

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Size: 32 kB

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Incident Report Samples

Incident Information Report

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Size: 566 kB

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Personal Incident Report

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Size: 13 kB

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Accident/Incident Report

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Size: 107 kB

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Incident Investigation Report

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Size: 325 kB

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Internship Reports in PDF

Final Internship Report

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Size: 267 kB

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Summer Internship Report

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Medical Report Examples

Customer Medical Report

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Medical Condition Report

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Medical Fitness Report

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The Difference between Essays and Reports

A report is a piece of informative writing, while an essay writing is structured around an introduction, body, conclusion, and the essay itself.

While a report always goes to the process of identifying and evaluating the extent of issues in a report, essay focus is slightly different. You may also see status report examples

An essay puts a specific position or argument at the beginning.

One of the obvious differences between reports and essays is the use of heading. A report always uses sections and headings, an essay may not. You may also like technical report examples & samples

Let’s take a closer look at the differences between the two.

1. Reports

  • are formally structured and outlined.
  • are informative, educational, and fact-based.
  • are written with a specific purpose and objective.
  • are written in a style relevant to each section.
  • always include the main headings and subheadings.
  • sometimes use bulleted points.
  • includes tables, charts, diagrams, and graphs.
  • give recommendations for action.

You may also check out quality report examples

2. The essays

  • are semi-structured.
  • are argumentative, contentious, and idea-based.
  • have no specific audience.
  • sometimes do not include subheadings.
  • have a sophisticated writing style.
  • may not use bulleted points.
  • are written in a single-story style throughout.
  • rarely include tables, charts, diagrams, and graphs.

You may also see management report examples

Management Report Samples

Project Management

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Performance Management Report

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Business Management Report

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Monthly Report Examples

Monthly Business Report

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Size: 38 kB

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Monthly Status Report

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Monthly Complaint Report

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Size: 503 kB

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Marketing Reports in PDF

Marketing Research Report

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Size: 504 kB

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Monthly Marketing Report

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Narrative Report Samples

Final Narrative Report

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Annual Narrative Report

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Psychological Reports

Psychological Assessment Report

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Recommendation Report Examples

Final Recommendation Report

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Maintenance Recommendation Report

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Sales Report Samples

Monthly Sales Report

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Weekly Sales Report

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Summary Report in PDF

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Accident Report in PDF

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Consulting Report in PDF

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Scientific Report in PDF

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Size: 59 kB

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Audit Report Example

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Analytical Report in PDF

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Incident Report Example

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Assessment Report Example

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Sample Report Example

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Basic Incidents Report

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Data Analysis Report Example

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The Guidelines in Report Writing

These guidelines focus on the writing style of a report.

1. A font style of a report must be written in an Arial or Calibri (body), and the font size must be 12 pt.

2. A past tense of the verb must be used throughout the report.

3. The first person point of view (e.g. “I” singular and “we” plural) must not be used. You may also see consulting report examples

4. Use a double spacing format between a line of text.

5. The pages must be arranged accordingly and must have a page number.

6. The report should as long as they need to be. However, brevity is desirable. You may also like service report examples

7. Only provide the necessary and relevant information in your report.

8. The title page, the abstract, the introduction, and the references must be on a separate page.

9. A heading needs to be indicated each section of the report. You may also check out financial report examples

10. A table of contents and the definition of terms must be present.

11. The sentences of the report must not start with “It” unless the “It” refers to a subject that is clearly written in the context. You may also like book report examples & samples

12. Fancy uses of text, font style, or font weights must be avoided unless it enhance or highlights a context

13. Proofread your report to find typing, grammar, and spelling errors. You may also see sales report example & samples.

General FAQs

1. What is a Report?

A report is an official document that contains a detailed account of an event, situation, or occurrence as the result of observation or inquiry. It is written for a specific audience and helps in making business decisions.

2. What are the Components of a Report?

Following are the components of a report:

  • Cover letter
  • Title page
  • Table of contents
  • Abstract page
  • Introduction
  • Discussion
  • Conclusion and Recommendations.

3. What is the Importance of a Report?

A report is an essential document that helps companies or anyone to keep a record of the work that has been done during a particular period. It lists the findings of a study, describes problems, and also provides recommendations.

4. What is a Formal and Informal Report?

A formal report is a report that follows a detailed structure and is often used to present a lengthy overview of certain subjects. An informal report is a report that can be structured in any way and used for shorter documents.

5. What Are The Different Types of Reports?

Here are some different types of reports:

  • Inspection Report
  • Safety Report
  • Technical Report
  • Incident Report
  • Business Report
  • Research report
  • Feasibility report, etc.

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