Reports are considered to be one the best ways to relay an information. It is used in speech, television or film, and writing. Since there are many ways on how you can convey a message or information through a report, writing a short report has been known to be more effective.
However, writing report requires a set of skills. In order for you to write an effective report, you must know and understand the essence of writing a report. You also need to have a good knowledge of a report structure. Luckily, this article talks about a report. You will learn here the structure, tips, and guidelines for writing a report.
A report is a specific form of writing that is made with the intention of relaying information in a presentable manner. The report defines and analyses a subject or a problem. A report may also include:
You may also see project report examples & samples
A business report is a popular type of business management report that analyses and evaluates a situation, either real situations or case study, and applies business theories to create suggestions and action plan to improve the business. A business report contains business related information the assists the management to make better business decisions.
A common business report follows the same format.
Below is the common structure of a report. This structure is used in a business report, formal report, and/or research report. However, it is entirely up to the management or department on what report structure is suitable for them.
This is always included and it is placed on the first page. This section also contains your name, the name of the person whom you are submitting for, date of submission, and your course or department. You may also see sample activity reports
It is a list of people who sponsor or help you in creating the report.
This should always be present in any report, especially in a long one. The table of contents contains the list of the main topics and subtopics together with their page number. You may also like monthly report examples & samples
This section is optional. The terms of reference are the definition of the task and your objective for writing the report.
This section is also optional. This usually contains a description on how you carried out your research or the methods you use to gather the information. You may also check out project report examples & samples
This similar to the procedure but this is usually used in scientific or engineering report writing. This is where you list the materials you used in the experiment and the methods or procedure of the experiment.
This is the brief description of your whole report or an overview of the report.
This where your write how you fully understood your report and how you are going to discuss the topics in your report. You may also see marketing report examples
This the main section of your report. This is where you discuss your main topic and the supporting topics.
This where you write the implications and executive summary of your report.
This is where you state all your sources that support your report.
A report is a piece of informative writing, while an essay writing is structured around an introduction, body, conclusion, and the essay itself.
While a report always goes to the process of identifying and evaluating the extent of issues in a report, essays focus is slightly different. You may also see status report examples
An essay puts a specific position or argument at the beginning.
One of the obvious differences of reports and essays is the use of heading. A report always uses sections and headings, an essay may not. You may also like technical report examples & samples
Let’s take a closer look at the differences of the two.
You may also check out quality report examples
You may also see management report examples
These guidelines focus on the writing style of a report.
1. A font style of a report must be written in an Arial or Calibri (body), and the font size must be 12 pt.
2. A past tense of the verb must be used throughout the report.
3. The first person point of view (e.g. “I” singular and “we” plural) must not be used. You may also see consulting report examples
4. Use a double spacing format between a line of text.
5. The pages must be arranged accordingly and must have a page number.
6. The report should as long as they need to be. However, brevity is desirable. You may also like service report examples
7. Only provide the necessary and relevant information in your report.
8. The title page, the abstract, the introduction, and the references must be on a separate page.
9. A heading needs to be indicated each section of the report. You may also check out financial report examples
10. A table of contents and the definition of terms must be present.
11. The sentences of the report must not start with “It” unless the “It” refers to a subject that is clearly written in the context. You may also like book report examples & samples
12. Fancy uses of text, font style, or font weights must be avoided unless it enhance or highlights a context
13. Proofread your report to find typing, grammar, and spelling errors. You may also see sales report example & samples