Reports give information in a capsulized form. Reports basically give a discussion on a specific topic or subject which is typically presented to a particular audience for a certain purpose. There are two basic ways of delivering reports: written report and oral. Each of which is effective in disseminating information to the audience.
A report does not only present facts on specific topics, but also evidence and accounts (both written and oral) which typically supports such report. Different report provide different information–one of such reports will be discussed in this source.
In business, a formal report is considered as an important report which includes a detailed presentation of different pieces of information necessary for business operations and decision-making process. A formal report typically carries information obtained from research, formal analysis, and observations conducted during a specific period of time.
Formal reports can either be informational or analytical, which discusses a certain problem in depth, and the process of coming up with a solution to address such problem.
Rules and terms of writing a formal report may differ from one organization to another. Still, research reports are written to communicate with a certain audience.
In order to write a formal report, one must first be familiar of the rules and terms on writing a formal report. Of course, one needs to observe the correctness and accuracy of the information being provided, while at the same time providing the necessary evidence to prove the collection of such information.
Another thing the writer needs to consider are the readers—whether or not they would be able to understand the information presented. Because a report is a condensed form of the whole project report, the writer needs to carefully think as to what information to include, and whether or not such information is significant enough to be included in the report.
Contents or elements found in a formal report may vary depending on the standard format set by each company or organization. Such components are the divisions which make a formal report easy to comprehend. Here are the basic components typically found in a formal report.