23 Invoice Examples in Excel

It has always been a standard procedure that when you purchase something from a store or a supermarket, you get an invoice. There are different types of invoices. There is plumbing invoice, medical invoice, tax invoice, etc.

Writing an invoice ranges from basic to complex ones. You can create a plumbing invoice simple invoice or a commercial export invoice. All these examples have each and every purpose according to how it is used or which field in business it applies. And there are various formats too on how they are written.

Sales Invoice

Sales Example

Free Invoices

Free Freelance

Free Excel Invoice

Free Service Sample

Free Blank Invoice

How Do You Create an Invoice?

When you create an invoice, you always have to consider the business side of it. It is not just any document that you write when you were in high school or college. There are certain standards that you need to follow just like when you create a commercial invoice.

To create one, all you need to remember are the important details that should be included in it. They are your business name, address, and contact details. Also, the items sold or purchased during the transaction. And lastly, the buyer’s information, contact details, and total amount due or paid.

How to Make an Invoice in Excel?

As we have mentioned during the first part of this discourse, there are a few ways on how you can create an invoice. From printable invoice to complicated ones, there are different formats you can use create an invoice. One of it is through Microsoft Excel.

To create an invoice in Excel, first you need to open a sheet and name it for proper identification of your work.

Second, create columns and rows depending on how you want to format it.

Then, adjust the cells or boxes accordingly.

Finally, supply each cell with the information that is required on your invoice.

Consultant Invoice

Consultant Contract

Customer Invoice

Export Invoice Example

Proforma Invoice

Blank Proforma in XLS

Commercial Invoice

Blank Commercial

Business Incentive Sample

Emergency Shelter Example

How to Create Your Own Invoice

With the emergence of technology and with the evolution of man’s capacity to think creatively, there are could be many ways on how we can create an invoice. However, you need to remember the basic and standard procedures on how an invoice is made. Here are the steps to create your own invoice.

• Select your own style and format. Whether you use the traditional writing or go with the use of technological tools, it does not matter. As long as you can freely express your style and the invoice you are creating has all the essential details, you are good to go. However, you have to consider choosing a format that is presentable and understandable. Remember that an invoice is used in business so be professional with the format you use.

• Always write your business details. It is a must that you write your business name, contact details, and address on the invoice. Blank invoices are formatted in a way that business owners just simply have to supply the items during the transaction. But, business details never go missing. This is a way for your buyer to easily identify who sold the merchandise or service and for your proper inventory as well.

• Leave a space for the goods or services. Even simple invoices follow this basic format. This is usually in the middle of the page so that the items can be easily seen. If you are using an excel, leave at least 15–20 rows to fill in with the items sold.

• Observe proper layout. If you find it hard to know where to place each information for your invoice, search for free invoices as your guide. But if you decide to create your own, just make sure you observe the proper indentation and layout of your invoice. Do not overlap details from each other.

Architectural Invoice

Generic Invoice

Matching Visit Invoice

Automated Invoice

VAT Invoice

What Is the Purpose of an Invoice?

There could probably be conflicting ideas about what really is the purpose of an invoice. However, we can look at it from a business invoice perspective and a customer perspective as well.

A professional invoice is important for business inventory. It allows finance manager to identify which goods were sold at a period of time and how much money was involved in it. With the help of the invoice, a company could easily identify their profit.

For buyers, invoices are important to document their purchases and keep track of their expenses. Keeping invoices help you better control your budget.

What Is the Difference between a Purchase Order and an Invoice?

A purchase order is a list of goods from a buyer.

An invoice works in contrast with a purchase order. It is a document from a seller to a buyer indicating the products and services with their corresponding prices. A concrete example of its contrasting effect is a purchase invoice. It is a document from a buyer to a seller indicating what has been bought and how much was paid.

Construction Management

Travel Example

Tax Invoice

Basic Invoice in Excel

Hotel Invoice

Medical Sample

Service Invoice in XLS

How Does an Invoice Work?

Whether you are a business owner or a consumer, you need to know the importance of an invoice and how it works. Think of it as a money that you use in exchange of goods.

The only difference is it has a legal effect.

Let us think of practical scenarios where an invoice works to the advantage of multiple parties. Say you are tasked by your employer to go on a business travel invoice, all expense paid.

However, all of your expenses need to be accounted and you are asked to secure receipts or invoices for all of your purchases. You need to secure a travel invoice, photography invoice, hotel invoice, etc. You might think it is absurd to keep all these but in reality, it is for you and your company’s benefit.

Why?

Because a company to continually grow, all expenses have to be documented to compensate with the income. There should be balance between them.

An invoice form works like a footprint for all of your business transactions. It makes sure that everything is accounted for. Because at the end of the day, when all of your money is gone and you wonder where did it go, you can always look at your invoices to remind you of what you have been spending the whole time.