14+ Invoice Examples & Templates
An invoice is a document sent by the provider of a product or a service to the purchaser. It establishes a clear obligation on the part of the purchaser to pay, creating an account receivable.
In other words, the invoice serves as a written verification of the agreement between the buyer and the seller of the goods and services. Since it involves such an important part of every business transaction, which is money, it must be, to put it lightly, created right.
Elements of an Invoice
An invoice, while not technically a binding legal document, is one of the most important documents your company will ever create. It directly affects when you get paid and on what terms those payments will be made. Below are the essential elements you must include to create an invoice.
1. Company Information: If you are a payer, you want to be sure that your company’s legal name, business, address, business phone number, and fax number are listed accurately and included near the top of the invoice. If you are the payee, you want to be sure to include the same information at the top and bottom of the invoice as well.
2. Header: This may seem blindingly obvious, but be sure to label your document as an invoice in the header. This way, you minimize any confusion about what the document is, especially if it’s part of a pile of otherwise indistinguishable papers.
3. Date, Invoice Number, and Unique Identifier: Along with each company’s respective payer and payee information, you’ll want to include the date on which the invoice is issued and an invoice number or another unique identifier. You can structure your ID based on any system or stylistic preference, whether it’s a simple file number, unique billing code, or date-based purchase order number.
4. List of Goods and Services: The most important parts of the listing include name of the good or service provided, date the good or service was provided, the rate for the good or service provided, and the quantity of the good or service provided. You may want to consider adding subsection for each item that includes price modifications, item descriptions, or other information as needed.
5. Terms: Terms of payment are incredibly important on an invoice. Standard payment terms will vary based on your industry, your company’s preference, and, perhaps most importantly, your relationship with the client. It’s also important to make mention of the penalties if these terms are not met.
6. Itemized Fees: If there are any taxes, handling fees, or other charges that need to be levied, each of these should be listed as a separate line item. This is important for some organizations that need to apply these different fees to different budgets for their internal books to balance.
7. Total Amount Due: While it may seem trivial, it’s worth mentioning. Make sure that the total amount due is prominently displayed on the invoice. You may also see invoice examples in excel
14+ Invoice Examples & Templates
Barbershop Invoice Template
Modern Sales Invoice
Modern Computer Repair Invoice
Auto Repair Invoice
Fashion Store Invoice Template
Restaurant Invoice Template
Commercial Business Invoice Template
Commercial Rental Invoice Template
Simple Invoice Template
Sequential Invoice Template
Computer Service Company Invoice
Invoice Document Template
Simple Tips for an Invoice’s Layout
Start following these invoicing tips to guarantee faster payments and happier customers.
- Keep your invoicing simple: While you want to appear as professional as possible, there’s no need to make invoicing any more complicated than it already is. For example, since most people aren’t familiar with payment jargon, such as “net 30” or “due upon receipt,” use simple language that gets right to the point. Simple, upfront, and it can’t be misunderstood.
- Include all relevant information: Your invoice should always contain the following information: your name, your tax ID, your address, your phone number, invoice number, itemized breakdown of services or products rendered, total amount, and due date. Including this information will eliminate any questions or concerns that the client may have regarding the invoice.You may also see sales invoice examples
- Other flexible payment options: Keep your clients happy, and increase the speed of payments, by providing them with the ability to pay your invoice with their preferred payment method. Most invoicing platforms offer a wide range of payment options when paying an invoice, such as credit cards, electronic funds transfer, Automated Clearing House, or cryptocurrencies like bitcoin.
- Send automated reminders and updates: Don’t wait until a payment is past due to get in touch with your clients. Using cloud-based invoicing software allows you to send automated and friendly payment reminders and updates whenever an invoice is approaching its due date. This way, the client can stay on top of their account status without getting penalized with a late fee.You may also see business invoice examples
- Customize each of your client’s invoices: According to research, customers have a negative response to generic messages. They’re not only impersonal, but they are also incredibly easy to overlook. Think what your client would feel when they open up that bland, cold invoice that has little-to-no details. Sending customized invoices that include the client’s name, contact information, requested payment information, and a breakdown of services makes them feel like a VIP since you took the time to customize the invoice.
How to Create an Invoice
If you are a small business owner, you need to know how to create an invoice. The good news is that it’s pretty easy, especially if you use the right tools to streamline the process.
How to create an invoice in Google Docs
Google Docs provides an easy-to-share option for creating an invoice document. With easily downloadable templates you can quickly generate an invoice, or start from scratch and create your own.
1. Log in to your Google account and go to your Google Drive.
2. Click the “+ New” button and scroll down to Google Docs in the drop-down menu. Click the arrow next to it and select “From a template.” This brings you to the templates page. You may also see service invoice examples.
3. Type “invoice” in the search bar on the templates page. A selection of invoice templates should appear in the results. Review the choices and select the best invoice template for your business.
4. Fill out the new page with the template you selected. This includes custom entry fields with things like company name, address, phone number, email, logo, payment terms, and official payee name for receiving payments.
How to create an invoice in Microsoft Word
There are a variety of easy, professional-looking templates in Word. Creating invoices this way can work well, especially if you are most familiar with the software. Here’s how you do it:
1. Choose from Word’s invoice templates under New in the File menu.
2. Look for the invoice icon in the dialog box (usually on the left-hand side), and select the invoice type that best fit your needs.
3. Set a professional header that contains your business’s contact information, business name, mailing address, phone number, email, and logo.You may also see blank invoice examples.
4. Put in the client’s information (usually underneath and on the opposite side of your company’s contact info). And be sure to include the name of the business, mailing address, phone number, and email.
5. Include the unique invoice number, the date the invoice was prepared, and a payment due date.
6. Indicate the payment method to set clear expectations.
7. Break down products or services into line item descriptions, along with charges associated with each. Calculate the total, including any applicable sales tax, and delivery fees. It’s helpful to put the grand total in bold font so that it clearly stands out.
How to create an invoice in Microsoft Excel
Excel offers a variety of clean, easy-to-use invoice templates, depending on your needs.
1. Open a new workbook from the File menu and then look for the Invoice icon in the dialog box (usually on the left-hand side).
2. Choose the invoice type that best fits your needs—from a basic product invoice to invoices for specific types of services.You may also see payment invoice examples
3. Fill out the custom entry fields with things like company name, address, phone number, email, logo, customer ID, payment terms, and official payee name for receiving payments.
4. Be sure to include a unique invoice number, a description of products or services, and the client’s information.
Types of Invoices
On the basis of the different demands by different industries and also for different products and services, invoices can be of several types:
- Standard Invoice: It is called by this name for the layman’s convenience. This is a basic format for an invoice and can be used in the same format for different business transactions. This type of invoice consists of all the basic information that is to be included in any invoice such as the unique invoice number, name of the seller, the company’s name, address, contact details, the name of the buyer, address, items purchased, and total cost. The format of this invoice is used by multiple industries such as the retail industry, agriculture industry, wholesale trade industry, etc.
- Commercial Invoice: Unlike an everyday invoice that we receive from the nearby department store to the bookstore, a commercial invoice is a special invoice designed for documentation of any foreign trade such as the shipment of machine parts from one country to another. It is used for customs declaration when the product is crossing international borders. It includes the name and address of both the seller and the buyer, items being sold, the cost of items and amount of tax payable, but also comes with certain special attributes such as the carrier identification number and the country of origin.
- Progress Invoice: This kind of invoice is commonly used in works that stretch over a long period. It is most commonly used in the construction industry as this is one industry that not only takes a lot of time for each project but also is very expensive. Contractors send progress invoice or bills from time to time showing the progress of the work and quoting the amount required to be paid to them and to their employers.
What is invoice total?
An invoice total, bill, or tab is a commercial document issued by a seller to a buyer, relating to a sale transaction and indicating the products, quantities, and agreed prices for products or services the seller had provided the buyer.
What is invoicing and billing?
An invoice contains information necessary to dispatch payment to the issuer. It is a part of accounts payable, while bills are a part of accounts receivable. Invoices are used to request payment from buyers, keep track of sales, help control inventory and facilitate the delivery of goods and services.You may also see purchase invoice examples.
What are invoices used for?
Invoices and receipts are source documents for accounting. An invoice is also called a bill. Invoices and receipts are used in accounting to record sales transactions and to account for requests and receipts for payment.
Take care of every single one of your transactions by making sure that you do your invoices right. Hopefully, this article has provided you with help for doing that.