10+ Itinerary Examples & Templates

Imagine going to a new place, perhaps a city in a country you’ve never been to. Naturally, there are about a million things you want to do. Think about all the unique food you want to try, and the sites you want to see, and the pictures you want to take. Unfortunately, short vacations are often not enough to do every single thing you want to do. Your best option is simply to maximize your time so that you can fit as many activities into your limited stay. This is where itinerary examples come in. They help ensure that you manage your time so that you will have enough to try numerous attractions. They can help you prioritize the places you really want to see, which, without an itinerary, can be difficult especially in places literally littered with gorgeous places you just have to visit. People on the internet make traveling look so easy and effortless. Their secret? A thoroughly planned itinerary.

Elements of a Good Itinerary

An itinerary is more than just a list of the places you want to visit and the exact time you want to visit them. For an itinerary to be effective, it has to include the following information.

1. Tour Program: This is the main and most important part of an itinerary. It consists of the different activities that you will engage in during your travel. Do your research beforehand. What are the activities that the city you are visiting boasts of? List down your top choices that you can visit later on.

2. Timetable: This is also another major component of every itinerary. Your timetable must include an explanation of when you are going to do exactly what. If you want to maximize your time, be specific in making your timetable, but make sure that you give time for emergencies or unexpected interruptions, such as traffic, bad weather, and even bathroom time.

3. Duration: Duration is an important element in your timetable, which means that it’s also important to your whole itinerary. You must explain the length of time that you are allowing yourself during every stop and every activity. For example, you decided to take a trip to Las Vegas (which isn’t exactly in a new country, but it’s still a new place with a lot of popular tourist attractions), and visiting Hoover Dam is on your itinerary. Instead of driving there and spending half a day admiring that 726-foot monstrosity, give the specific amount of time that you can spend there so that you will have enough to do other things. Perhaps an hour is sufficient. After which, you can head out to Bellagio to watch their signature dancing fountains.You may also see itinerary planner examples.

4. Destination: Your itinerary should mention your starting point and the destination to be visited, taking into consideration the amount of travel time, including the stops, in between.

5. 4 A’s: Every itinerary should have these four A’s: attraction, accessibility, accommodation, and amenities. Your itinerary should mention the main attraction to visit for the travel, then it should discuss how to get there (accessibility), where you can stay, perhaps a hotel or a B&B (accommodation), and the service elements you can enjoy, see, and visit during your stay (amenities).

10+ Itinerary Templates

Travel Itinerary Spreadsheet

Travel Itinerary Spreadsheet Template

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Business Travel Itinerary Checklist

Business Travel Itinerary Checklist2

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Business Travel Itinerary Document

Business Travel Itinerary Document

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Business Travel Itinerary Planner

Business Travel Itinerary Planner

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Blank Travel Itinerary Template

Blank Travel Itinerary Template

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Simple Travel Itinerary

Simple Travel Itinerary Template

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Holiday Itinerary Template

Holiday Itinerary Template

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Road Trip Itinerary Template

Road Trip Itinerary Template

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Vacation Itinerary Template

Vacation Itinerary Template

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Sample Itinerary Template

Sample Itinerary Template

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How to Create Your Own Itinerary

Although the fun is in the random and unplanned, and roaming the streets of an energetic city and popping into quaint cafes and talking to the locals is the perfect vacation, “winging it” just won’t work when there’s a limited amount of time. So instead of leaving your bucket list in the hands of chance, creating an itinerary is the only way to make sure that you won’t miss out on anything.

Here’s how to do that:

1. Do your research.

If you want to make the most out of your experience, you need to know what you want to do to make this the ultimate travel venture for you. Are you going for the historical aspect of the town, or are you there for a gastronomic experience? Do you want your trip to just be about crazy adventures and the city’s vibrant nightlife, or are you targeting its beaches and mountains instead?

Answering these questions will help you understand what you want to get out of this trip. Try doing an online search of, say, “unique things to do ABC,” or “traditional food from ABC,” or “best restaurants in ABC.” Then make a list of all the things that interest you so that you can prioritize them on your trip.

2. Divide a city into sections.

Many large cities will be split into districts, so try to look at an online map and determine the sections of a city that you are traveling to. Create a header for each district, and if a town doesn’t have sections, zone them out into four quadrants (NE, NW, SE, SW). If your travel will be through several small villages, your headers can just be the name of the village.

Start taking the items from the list you created on step one and place them in the sections that they are located in. This will make your planning easier since you already know what area you will be headed to for a specific destination, as well as all the things that you can do there.

3. Create a calendar.

Make a calendar for each day of your vacation. You can either do this in a simple list format or create a table. Take a look at your list. There are bound to be certain attractions or events that have to be done on specific days due to limited open hours or reservation availability, so put those on your calendar first under the appropriate day and time.

If there are free hours on that specific data, then add anything that is in the same district to it, starting with the important items. This way, you’ll have plenty of options on what to do in the district that you will be in without having to be strict about the time.You may also see visit agenda examples.

3. Leave room for opportunity and be realistic.

An itinerary is meant to organize your trip and to make sure that you have just enough time to visit every site you want to see. But that doesn’t mean that you have to stay loyal to it every second. This is a travel opportunity, after all. You are meant to loosen up. If you find yourself enjoying at a specific stop, then forget the time and just have fun.

There are always times while exploring a city that something incredible sidetracks you, be it a street art, or an outdoor music performance, or a museum. If your itinerary is scheduled with events back to back, you may miss out on the chance to enjoy these little things. Of course, you want to see and do everything, but don’t be too rigid. Leave room for meals, sleep, jet lag, rest, and simply chilling out and enjoying the new air.

Different Types of Itinerary

There are three different types of itinerary:

1. Tourist Itinerary. This one is given to every tourist by a tour company for which they have signed up. It has a basic outline of the tour and the activities that they will be doing for the duration of it.

2. Tour Conductor or Manager’s Itinerary. This one will have all the details that are on the tourist’s itinerary, but it will also have other important information such as the details of the travel arrangements, contact names, and numbers of the people associated with the tour plan, and other tour related formalities.

3. Tour Escort’s Itinerary. This last type of itinerary will give a detailed take on the step-by-step information of the tour including the time it will take for the travel, the mode of transportation to be taken, the accommodation details, the sightseeing details, any ticket needs, a list of other essential things to carry on the tour like water, food, brochures, etc. It will also include service-specific itinerary which will be given to the hotel with the basic travel details of the guests, which will be needed for any kind of arrangements to be done at the hotel, and to the associated transport company providing coaches or cars for the tourists.

Itinerary FAQs

What is a tour itinerary?

A tour itinerary is a tourist route that includes visits to various historical sites, places of cultural interest, or natural attractions, undertaken for cultural, educational, health, or sports purposes. These can either be worked out by tourist agencies and organizations or by the tourists themselves.

How do I plan an itinerary?

1. Get your planning tools ready. When you sit down to start planning a trip, make sure that you have the following: a map, even if you claim that you have a good geographical awareness, the visual help that maps can provide is simply unequaled; a calendar, since, aside from location, time is going to be the other biggest factor when planning your trip; and a pen and paper, since it’s important to take everything down when going on a trip, such as flight and hotel price.

2. Start with your travel time frame. There will always have a beginning and an endpoint to every trip. Whether it’s a two-week holiday or a global one-year escapade, the reality is that your travel will come to an end. Convert your time frame into days to help you have a clear grasp on exactly how much time you have. For example, you will leave on the 20th of October this year and come home on the 19th of October the next year, which means that you have 365 days in your time frame.

3. Make a travel wish list of all the places you want to go. Envision your dream trip. Where do you want to go and what do you want to do? Maybe you want to see the Nazca Line in Peru, or attend the Day of the Dead in Mexico, or try volcano boarding in Nicaragua, or volunteer at the orangutan sanctuary in Borneo, or see a relative in Barcelona. Whatever it is you want to go, and wherever it is in the world, your itinerary cannot start without a destination, so start thinking.

What is a flight itinerary?

A flight itinerary is the proposed route of an airline information, such as flight name, departure or arrival timings with dates, your flight code, departure or arrival airport IATA codes, and your flight reservation or booking numbers. A flight ticket is simply a meta-description of your flight.

What should be included in an itinerary?

1. Lodging. The address of the place that you will be staying at.

2. Flight. It’s a good idea to get updates on your flights as they happen, as well as getting your relevant flight details, such as passenger full names, flight dates and time, flight numbers, amount you paid for the tickets, and even the name of the travel agent or website source of booking.You may also see schedule examples.

3. Tours. You can now access a lot of information about excursions and tours via the tour companies’ apps, but just to be safe, jot the information down, as well as keeping any booking confirmations you received from them.

4. Health information. If you are traveling with someone who has recently been sick, is prone to ill health, or has a severe allergy, it’s always a good idea to have the names, addresses, and numbers of local hospitals and emergency medical hotlines.

5. Tips. Make a list of sights to see along the way, restaurants, and local food to try, and potential photo ops with their addresses. Clarify each country’s code for making intra-country or state and long distance calls.

Creating a good itinerary is all about understanding what you want to get out of the trip, and organizing your schedule to achieve that, while also leaving you enough time for spontaneity. The next time you go on vacation, take an itinerary with you, and you’ll start questioning how you survived without it.

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