According to Will Rogers, once you find yourself inside a hole, you should quit digging. However, what if the hole is work you need to do within a few minutes? It’s going to become difficult. Nonetheless, as long as it’s a Meeting Minute in Google Docs, you can trust that we got your back. We’ve listed below many sample templates that you can use to improve your work quality and a sweet guide to boost your knowledge. So to quid digging, please check below and see yourself getting out of that very same hole.
A Meeting Minutes is a document that a company uses to store information and keep a copy of a meeting’s decisions and action plans. These documents create a summary of the meeting. Still, it also provides a detailed process of why certain decisions were developed by the team. That’s why a company needs to keep these.
To create or write meeting minutes, note-taking is necessary. For a reason, that the finished product itself would be the product of your note-taking, whether or not you are doing it while in the meeting or after the meeting. So, to help you improve your note-taking, these are the five Rs that you should take note of.
To record may vary depending on the person. Some may opt to use computers while some may use a notebook. However, the essence is the same. To record is to write essential factors within the meeting.
If you are not planning to write a verbatim type of meeting minutes, you should refrain from listing everything. Instead, make sure that you reduce your word count as much as possible. If you can create summaries for other parts, that would be better also.
Reciting the words in your mouth while taking notes is also an excellent way to keep it to memory. In this way, before you can even write the words in the note, you already understand the concept.
Reflection is mostly used in studying. This method of note-taking is more on students trying to learn as much as possible in their lessons. However, you can use this if you’re one of the directors instead of being a transcriptionist.
It is necessary to review each of your works. Whether you like it or not. This proves true not only in note-taking but even in other works as well.
It is generally easy to create meeting minutes. It only takes a few simple steps that anyone can do. With an excellent computer application, it becomes a breeze. So if you want to learn how to check these steps below.
First thing’s first. Make sure that you detailed the basic information about the meeting. This includes the date, time, and setting of the meeting. You should also include the attendance of the committee or board.
The next thing that you should put into writing is the action plans and decisions that the team chooses. If you can, make sure that you put them under each agenda.
Your meeting is only the beginning of a series of meetings. Actually, whenever you’re in a company, a single meeting is not enough. So make sure that you set a date for the next meeting within the same document. If you’re using a meeting minutes template, you can even see this in the format.
Minutes of the Meeting is the proper way of calling the main notes of the meeting. According to Diligent Corporation, it is necessary to do this as some U.S. states passed it as a law that companies should keep these.
Generally, if a company has a scribe or transcriptionist, it is their job. However, small businesses may sometimes give these to secretaries or admin assistants as the structure is still not fully functional.
The agenda of the meeting is the discussed topics that the meeting needs to tackle. These things may also include other points as the company demands. However, generally, people provide a list of these to the individuals who’ll meet a few days or hours before the meeting.
Meetings are important aspects of a company’s growth. So as a word of advice, make sure that you write your meeting minutes well. In this way, not only do you provide the company with something that can keep them busy within the week or month, but you are also showing them the quality of your work.