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Developing projects can be both daunting and excruciating. Such endeavors demand much of one’s dedication and attention, with each aspect of the project monitored by project managers to ensure its quality. With dozens of factors to consider and a finite amount of time to work on it, a project status report is required every now and again. Read on not only to learn more about this, but also for the chance to get a free project status report template from our list below.
Projects don’t succeed overnight. One of the many benefits of using a project status report is that it encourages an organization to openly discuss and agree upon project milestones and metrics among project managers and stakeholders at the very beginning of the project’s development. Most status reports are created on a regular basis. Managers and team members usually receive a weekly project status report that includes detailed looks at the current state of the project. Other sample project status report variants involve how they are displayed in various formats. Examples would be a project status report PPT or a project status report PDF.
A project status report is an essential document that keeps project managers and stakeholders fully informed on the progress of a given project. It includes all the business-critical efforts executed by an assigned team, along with the development and risks associated with the said project. Although templates are always available, writing a progress report should be a skill in any project manager’s repertoire. Here are a few tips to help you put together the best status report possible for your project:
Although you really can’t please everyone, there’s no harm in trying to make a report that suits the standards of your general audience. For this tip, choose a format that will satisfy as many people as possible. You can even download a business report template and use it as a point of reference at least.
Your project’s finances is a key aspect that you cannot afford to hide. Including its details on your report allows you to evaluate things like how much you’ve spent and how much work is left, among others. Stakeholders need to be aware of how their investments are used. Otherwise, hidden costs may cause a few problems along the way.
Sometimes people won’t read your executive summary, no matter how short you try to make it. Instead, some managers and stakeholders would rather see a visual representation of what’s written in your report. Using symbols and colors to illustrate the essential data included in the report can help readers draw a direct conclusion based on what they’ve seen.
While it’s only natural to think that a status report centers on past accomplishments, not many recognize the value in making everyone aware of what’s to come. Since most of the people on your team already know what’s going on with your project, pay attention to what’s coming up next and what’s expected of your stakeholders. This helps keep everyone updated on the latest activities and events surrounding your project’s development.
A project status report must contain all the critical details regarding the project that stakeholders are obligated to know about. First, there’s the general project info. That is often followed by the milestone review, the project summary, and the project metrics.
First of all, this has the benefit of keeping the project stakeholders involved. Critical aspects like resources, scope, and issues, become forefront topics. Another benefit is that it provides documentation of the project timeline.
The person held responsible for the creation and submission of project status reports is someone heavily involved in the project management process, like the project manager.
By now, you ought to know that status reporting is a vital step in the process of project development. Even documents made from a one-page project status template, a project status report template Word, or a project status update template, among others, can already be of great help to project managers. Done correctly, these business reports can build accountability and ownership within a team. Take what you’ve learned from this article and put it all to great use in your own project today!