How to Write a Progress Report
A progress report is an executive summary of the progress an individual (and his team) has made on a certain project over a certain time frame. An individual may report and explain the work that has been covered, resources spent, unexpected problems or instances that the project has undergone (if any), estimated time of completion, and other details concerning the project at hand.
A progress report is created to give the recipient (e.g. supervisors, managers, or office heads) an overview of the overall status report of a specific project. This gives them a chance to evaluate your performance, and request a few changes if necessary. They can also be informed of the problems which have affected and might affect the project.
Here some of the examples of progress report template for you to make the right report needed. Keep scrolling!
Weekly Progress Report Template
Weekly Work Progress Report Template
Progress Report Template
Progress Report Gantt Chart Template
Agency Progress Report Template
Client Progress Report Template
Student Progress Report Card Template
Project Progress Report Card Template
Business Progress Report Template
Daily Progress Report Card Template
Student Progress Report Template
School Progress Report Template
Free Progress Report Card Template
Job Progress Report Template
Project Progress Report Template
Daily Progress Report Template
Professional Client Progress Report Template
Patient Progress Report Template
Free Work From Home Progress Report Template
Steps in Writing a Progress Report
Writing a progress report might not come easy to most people, especially for beginners. Still, a progress report is an important document which gives the writer a chance to communicate with the recipients.
- Figure out the purpose of your progress report: This will be your guide on how to write your report.
- Begin by writing the header: This typically includes the project report name (or report subject), writer’s name and position, date of submission, name, and position of the recipient, etc.
- Compose the introduction: Provide an overview of your report to your readers.
- Write the body of the report: Provide information on the tasks that have been completed, the problems you have encountered so far and the action plans you have done to solve them.
- Add a few details on your future plans for your project: Discuss the tasks you plan on doing in the future, and the specific time needed to accomplish such tasks. You may also include a forecast of the possible problems you might encounter.
- Create a summary of your report: Only provide the key points you have discussed in your progress report.
- Review and revise your report: You can create a checklist in excel to guide you in revising and polishing your report.
Daily Progress Report for Building Construction Template
Dos and Don’ts in Writing a Progress Report
- Think about your audience. Learn how to communicate with your audience.
- Be direct to the point. Avoid adding unsolicited opinion, and go straight to the point.
- Stick to the topic. Do not confuse your readers by including unnecessary topics.
- Keep it simple and concise. Deliver your formal report using a few words.
- Mind your language and tone. Use formal language and tone in your report. Avoid sounding too casual or friendly. Use simple language in writing.
- Be consistent. Try to stick to the format you use for your other progress reports.
- Use a few visual aids. Include a few visuals (graphs, figures, diagrams, charts in pdf, etc.) to support your report.
- Cite sources. Recognize the sources of your information in your report.
- Use vague words. Be specific. Avoid making vague statements and exaggerated expressions.
- Write long sentences. Keep your sentences short and direct to the point.
- Submit a draft. Always review our work before submitting it.
- Include unrelated points. Unrelated points will only waste yours and your readers’ time.
- Blame people. Avoid complaining, making excuses, or shifting the blame to other people when problems arise. Suggest possible solutions for such problems instead.
1. Define a Progress Report.
A progress report can be defined as a report on how much work has been done successfully. It explains, in detail, about how far one has reached in the completion of a project. It outlines the activities carried out, the tasks completed, the milestones reached, and mainly, the step-by-step project plan.
2. What is the importance of using a Progress Report?
Progress reports are used to inform someone about the progress you have made in the project over a certain timeframe given to you. The project can be the design, construction or repair of something, a study or research of an issue, etc. Progress reports help you keep track of all the activities done.
3. What are the functions of a Progress Report?
A few functions of a progress report are as follows:
- Reassures recipients that you are making progress
- Guarantee that the project is running smoothly and that it will be completed by a specific date
- Gives recipients a chance to evaluate the work
- It allows the clients to request for any changes if needed.
4. What is the difference between a Progress Report and a Status Report?
A progress report communicates the current status of what is going on in the ongoing project. Wheres, a status report is an update on the entire range of the operations of all the departments and divisions of the organization.
5. What are the types of a Progress Report?
There are three major types of progress report:
- Memo: it is short and is only used for reports for communication purposes within the entity
- A letter or email: can be used for reports within or outside of an organization
- Formal report: it is longer and is mainly used for reports outside an organization.