Organizing events can be overwhelming, but aside from making sure the event venue, food, entertainment, etc. are taken care of, you still need to make sure there are people who attend your event. Your guests will help you determine if what you did for the planning and execution of plans were effective and successful. In this case, you need an invitation that will spark you guests’ curiosity and encourage them to show up to your event. This article will help make effective and creative invitations for your event/s.
In order to make an invitation that will surely achieve you intended purpose, you need to know the basics first. Hence, listed below are the elements that an event invitation should have:
Name of the event: An event can be anything—it can be a birthday, wedding, engagement, launching, grand opening, and so on. The name of the event should be included in the invitation to let you guests know what the event is for and give them an idea on what to expect.
Host: In corporate or professional events, it is important to include the name of the host as a way of emphasizing the brand. For personal or informal events, it is still a must to include the name of the host as to not confuse the guests and give them somewhat of a heads-up about the event.
Date: In order to ensure guests actually make it to the day of your event, the date when it will be help should be emphasized on the invitation. Through this, your guests can insert or add your event on their schedules.
Time: Same as the time, this will help your guests plan out their schedule in order to make it to your event. This will also help them determine whether they can or can’t attend the event.
Location: The location where the event will be held should be included on the invitation to make sure your guests know where to go. If necessary, you should also include directions on how they can efficiently get there.
Contact: Including contact information on your invitation ensures that you get feedback from the guests you have invited. Thus, include your phone number or email address. You can also include the RSVP details if there is a host for the party.
Theme and Dress Code: If your event has a theme, you should make it known in the invitation in advance. The dress code that goes along with the theme should also be included in the invitation so your guests can prepare in advance.
To make sure your invitation is in line with your event, the design on your invitation should speak for itself. Here are easy steps you can refer to when designing an event invitation:
Decide on your theme
Since you already have a theme for your event, it is best to match your invitation theme to that as well. The theme of your event will help you determine what designs or illustrations to use that will clearly convey it to your guests. However, you can also decide on a theme for your invitations that is closely similar or related to the theme of your event.
Choose your preferred layout
After deciding on the theme, choose the layout you want your invitation to be. Choose which you think will let you design become more visible and alive. Decide if you want your invitation to be one-paged or a bifold, after that, decide if you want it to be in a portrait or landscape layout.
Look for appropriate templates
If you feel like you need some extra inspirations, you can always search for free templates that you can use. Using templates when designing you invitations means you can get it done more efficiently. Aside from that you can make sure that all aspects for the printing are already accounted for.
Prepare you content
Prepare the words you would like to include in your invitation. Make sure your words can entice your guests and make your point easily understandable. Draft out your content first, choose the font you would like it to be, test out the alignment on your template, and so on.
Insert your content/texts and design/illustrations
Once you have everything planned out, incorporate your texts to your design. If you want to change the background or add illustrations, make sure your texts are still visible against it. Remember that sometimes simplicity can speak volumes, make sure there is balance with your design and texts.
Proofread and edit
After all of that, make sure there are no errors on your invitation before printing. Proofread your texts, make sure your layout is aligned, and finalize every aspect. You can also print out a sample first before printing multiple copies.
Tips in Designing an Event Invitation
To help make designing your event invitation easier for you, here are some tips you can take inspiration from and refer to during your designing process:
The design should be similar or closely related to the overall event theme.
Make the content direct and brief.
Use fonts that are legible against your background.
Avoid making your background and overall invitation design too messy and crowded.
White space can enhance the appearance of your invitation.
Make sure there is balance in your design, texts, spaces, etc.
How to Make an Event Invitation in Word
If you don’t have the Photoshop skills to make an invitation, you can always use Microsoft Word. Here is an easy guide on how you can make a creative event invitation in Word:
Open new document. On the new document window, click the Invitations option. It will lead you to a bunch of invitation choices that are available on your computer and from Microsoft Office online website.
Click the type of invitation that you like. It will give options related to the type you chose.
Proceed to the front page of the invitation. Immediately begin editing the invitation by adding the needed texts.
Open new document and add a border on your page. The border will determine where your limit of putting designs and texts are.
Insert image/s as background/design or change background color to your preferred one.
Add text boxes where you can input your texts. Make sure you place them according to your preferred alignment.
Encode your texts on the designated text boxes.
Proofread and edit your invitation before printing.
Types of Event Invitations
As mentioned, an event can range from personal or informal events to corporate or formal ones. And every single one of those events will need an invitation for the guests. Here are some types of events that need invitations:
Annual Milestone Event, e.g birthdays, anniversaries, etc.
Event Invitation Sizes
Invitations can be of any shape and size that you prefer. Sometimes, the decision on what shape and size the invitation will be depends on the theme the event. Should you go for the standard rectangular invitations, here are the most commonly used size:
2 × 3 1/2
(A1) 3 1/2 × 4 7/8
(A2) 4 1/4 × 5 1/2
(A6) 4 1/2 × 6 1/4
(A7) 5 1/8 × 7
(A7.5) 5 3/8 × 7 1/4
(A9)5 1/2 × 8 1/2
4 7/8 × 6 7/8
4 × 9 1/4
Event Invitation FAQs
To help you gain more general insight about an event invitation, here are answers to some of the frequently asked questions about it:
1. Is is acceptable to send event invitations through email?
In this day and age, it is quite acceptable to send an email as a way of inviting guests to your event. However, it is still best to send an actual invitation after sending an email. The email can serve as a save-the-date invitation for your event, so as the guest can arrange his/her schedule.
2. When should the invitation for an event be sent out?
It is best to send out the invitations to your event three to two weeks prior to your event. You can also send out the invitations six weeks before the party; however, you should definitely follow up and remind your guest a week before the event date.
The invitation for your event is an important factor that you must never forget. Without the invitations, there will be no turnout for your event and your effort will all for naught. Thus, include your event invitation as early as the event planning stage. We hope you have gained valuable insight through the topics discussed in this article.