Disc Jockeys or DJs are the life of any party. They bring their A-game to the event to liven up the mood of the people on the dance floor, dancing the night away to their sick beats and tunes! While clubs have their own in-house DJs, there are some events or occasions that might require a disc jockey at a venue which does not have the set-up for it. If that is the case, then it would be best to hire a contractual disc jockey.
Drafting a contract lays out the terms and conditions of the said agreement that both parties (the DJ and the client) acknowledge and accept. It is important to remember that a contract is a business transaction between you (the consumer) and the DJ (the supplier), so make sure that the contract is as clear and black and white as to prevent any loophole exploitation that either party can use to their advantage.
It is a must for the client to provide all the necessary details as to when and where the event will be held so that the DJ may have sufficient time to prepare the essentials to avoid procrastination. Although there are numerous ways to begin drafting the introduction of your contract, you may start out like this:
Example
AGREEMENT made this 13th day of December 2019, by and between Ezra Bridger and the Ghost family, hereinafter referred to as the client, and DJ Takeshi Kovacs, hereinafter referred to as the DJ. In consideration of the promises and the agreements herein contained and intending to be legally bound hereby, the parties do agree as follows:
1. The Client hereby engages the DJ to provide a DJ Service. The service to be performed at Event Location:
Venue: Club Hanabi
Address: New York City
Coordinator: Mr. Kanan Dume
Phone #: 123-4567-890
2. The DJ hereby agrees to provide a DJ Service for the client at the above-mentioned location.
3. The said DJ Service shall consist primarily of providing musical entertainment by means of a recorded music format.
4. DJ hereby agrees to render his professional services and will maintain control of his program at all times.
5. The Parties hereby agree that the DJ Service shall be provided and accepted on the following date(s) and time(s) of the engagement:
Date(s): January 1, 2020
Start Time(s): 8 PM
Finish Time(s): 12 PM
6. The Client in consideration of the DJ Service to be rendered by the assigned DJ, and the mutual promises contained herein, hereby agrees to pay to the DJ the following deposit:
A non-refundable reservation fee of at least $100.00 is required to secure the services of the DJ for the engagement. This amount shall be applied toward the performance fee. The performance fee will be charged at $200 for the 4-hour time frame outlined above.
Services requested that exceed the time frame will be charged at the rate of $50 per hour, payable the day of the engagement. Depending on how long the event will last, it may not always be possible to provide additional performance time. However, when feasible, requests for extended playing time will be accommodated.
Example
This agreement ensures that the DJ will be ready to perform at the start time of the engagement. However, there is no guarantee as to what time the DJ will he or she will arrive at the assigned venue; but the DJ requests to be allowed an hour before the engagement and at least 45 minutes after the engagement for setup and take-down of the equipment.
The DJ would also request that he or she may utilize the parking area and the elevator and other facilities that are found at the venue itself. Should the client or venue personnel require the DJ to complete setup more than one hour before the start time, or to postpone take-down more than an hour after the end time stated in the contract, the additional time will be charged at the rate of $50.00 per half-hour.
Special provisions & Additional Services Requested
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The agreement of the DJ to perform is subject to proven detention by accidents, riots, strikes, epidemics, acts of God, or any other legitimate conditions beyond their control. If such circumstances arise, all reasonable efforts will be made by the DJ to find a substitute at the agreed upon fees. Should the DJ be unable to procure a replacement, the client shall immediately receive a full refund.
The client shall fully agree that, the DJ liability shall be exclusively limited to an amount equal to the performance fee and that the DJ shall not be liable for indirect or consequential damages arising from any breach of contract. All deposits are deemed nonrefundable if cancelled within 15 days of the engagement unless the DJ cancels the said engagement.
The purchaser and the DJ both agree that the said contract is not subject to cancellation unless both parties have agreed to such cancellation in the form of writing. In the event the client breaches the contract, he or she shall pay the DJ the amount set forth above as “Performance Fee.”
It is hereby further agreed; that the client shall be held liable for any injury or damages to the DJ, or property of the DJ, while on the premises of said engagement, if the damage is caused by client or any guest, members of his organization, engagement invitees, employees, or any other party in attendance, whether invited or not. It is understood that if this is a “rain or shine” event, the DJ’s compensation is in no way affected by inclement weather.
If it is an outdoor performance, the client shall provide an overhead shelter for setup area. The DJ reserves the right, in good faith, to stop or cancel the performance should the weather pose a potential danger to him, the equipment, or to the audience. All means and efforts will be made in order to continue the performance. However, safety will always come first in every decision that has to made. The DJ’s compensation will not be affected by such cancellation.
The client shall provide the DJ with appropriate and a safe working environment, which includes a 6 by 6 foot square area for setup, table, and a space for setting up speakers. The DJ shall need a minimum of one 15 to 20-amp circuit outlet from a reliable power source within 50 feet (along the wall) of the setup area. The aforementioned circuit must be free from all other circuitry involved. Any delay in the performance or damage to DJ’s equipment due to improper power shall hold the client liable. Two circuits are preferred, where possible.
The client shall have complete control, direction and supervision of the DJ’s performance at the said engagement. The client has the right to control the manner, means and details of the performance of the services of the DJ. A written event/music planner or music request list must be received from the client and shall be forwarded to the DJ one week prior to the date of the event for it to be included in the DJ’s programming guidelines. With or without the aid of an event/music planner or music request list, the DJ shall do his or her very best to play the client’s along with their guests’ music requests but shall not be held responsible if certain selections are unavailable.
The DJ will have to make an extra effort to have music requests available if they are received IN WRITING at least one week prior to the occasion. In the event of non-payment, the DJ retains the right to get his fee through courts. The client will be held responsible for all court fees, legal fees, and collection costs incurred by the DJ. The client shall be charged with $30 for each bounced check plus a $15.50 service charge for each collection notice.
By executing this contract as a client the person executing said contract, either individually, or as an agent or representative, represents and warrants that he or she is eighteen (18) years of age, and further, if executing said contract as an agent or representative, that he or she has the authority to enter into this agreement and should he or she not have such authority, he or she personally accepts and assumes full responsibility and liability under the terms of this contract. All attached riders are an integral part of this contract. This contract will supersede any other contract.
If any part of this contract is illegal or unenforceable, the remaining provisions of this contract will remain valid and enforceable to both parties. This contract contains the entire agreement between the parties and no statement, promises, or inducements made by any party hereto, or agent or representative or either party hereto, which are not contained in this written contract, shall be valid or binding.
This contract shall not be enlarged, modified, or altered except in writing by both parties and endorsed hereon. The laws of the State of Wyoming shall govern this agreement. In the event of suit involving or relating to this agreement, the client agrees the suit venue will be in Wisconsin County. This agreement is not binding unless it is signed by both the client and the DJ, and the DJ has received it.
Any changes must be written and signed by both the client and the DJ. Oral agreements are non-binding. If any clause in this agreement is found to be illegal, the rest of the agreement shall remain in force. THE PARTIES hereto promise to abide by the terms of this agreement and intend to be legally bound thereby.
Purchaser:
__________________________________ Date: __________________________________
Signature
__________________________________
Printed Name
Street Address: __________________________________
__________________________________
Cell Phone: __________________________________
Email Address: __________________________________
__________________________________
Below are some examples of DJ contracts that contain the more simplified content than the one above.
If you are a newcomer DJ who is looking to make a name for himself or herself, then you may want to try looking at how DJ Logo Designs are made. There are many ways to make a contract, it does not have to be so complicated or complex, so as long as all the terms and conditions are laid out completely in the contract. Truth be told, the more simple the contract, the easier it is for people to browse through it quickly to develop an easier understanding of what is going to happen.