From cultural celebrations to rave parties, festivals have conquered the world stage in promoting social interaction and local tourism. But over the years, various festivals have multi-million dollar lawsuits to their names due to poor planning. Anything from agenda writing to budget planning, one wrong move can cause major consequences.
A lot of time and effort is exerted into making an event happen. Festivals often cater to huge crowds of various types, so a lot of thought and consideration must be put into it. Talks and arguments are often discussed during an organization’s meeting agendas and the like to avoid any potential problems that may have been overlooked.
One of the most essential parts of planning a festival, or any event in that matter, is an agenda. Unfortunately, this is one that is often overlooked by organizers.
Agendas are essential in informing and reminding event goers, performing acts, and the event’s production team of necessary instructions and various activities that will take place on a specified time and place. Availability and timing are just some points for organizers to consider when creating any event plan.
Event plans are essential for members of a team to be constantly reminded of the goals that must be achieved. Aside from a definite date and venue, organizers must carefully plan out key features of the event, those that will give the festival an advantage from its competitors.
Proper communication, understanding, and agreement on such matter is important to avoid any forms of conflict. Team,board, and staff meeting agendas are just some examples you will need on various levels of informing an organization.
Progress must be monitored constantly to avoid inconsistencies. It’s important for organizers to avoid problems beforehand than having to deal with last-minute damage control.
Set Your Goals. The festival’s objectives will provide insight on what must be achieved. Having a definite list of goals will allow organizers to set boundaries and priorities on the work that must be done.
The Necessities. A date and venue must be set before any other major decisions push through. Additional information that prove to be relevant and necessary may also be added.
Update. It’s important to constantly update and remind your team of any changed plans. Prior notice must be given on changes being implemented, no matter how minor it may be. An updated event agenda is just one of the agenda examples in PDF format that are distributed for faster dissemination.