55 Meeting Agenda Examples & Samples

55 Meeting Agenda Examples & Samples


A successful meeting is a result of a well-organized and prepared agenda. Meetings can be boring and sometimes disruptive and time-consuming if not utilized properly. No wonder some would even consider it a waste of time. An effective and well-made agenda results in better team cohesion and understanding. This then leads to increased team efficiency in addressing issues and problems.

Examples found on this page vary from business meeting agendas to safety meeting agendas and even family meeting agendas. All of them are even available to download for free! So, have a look around and feel free to click on the download button of the sample of your choice.

Staff Meeting Agenda Example

The Advantage Weekly Staff Meeting Agenda

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  • PDF

Size: 268 KB

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First Staff Meeting Agenda Sample

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  • PDF

Size: 51 KB

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Business Meeting Agenda

Annual Church Business Meeting Agenda

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  • PDF

Size: 732 KB

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Business Client Meeting Agenda Template

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  • PDF

Size: 33 KB

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Business Vendor Meeting Agenda

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  • Doc
  • Docx

Size: 11 KB

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Staff Business Meeting Agenda

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  • Doc
  • Docx

Size: 322 KB

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Sample Generic Business Meeting Agenda/Minutes

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  • PDF

Size: 447 KB

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Sales Meeting Agenda

Marketing Sales Meeting Agenda

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  • PDF

Size: 69 KB

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Business Sales Meeting Agenda

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  • PDF

Size: 3 MB

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Weekly Sales Team Meeting Agenda

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  • PDF

Size: 101 KB

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Sample Sales Training Meeting Agenda

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  • PDF

Size: 149 KB

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Team Meeting Agenda

Leadership Team Meeting Agenda

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  • PDF

Size: 5 MB

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Executive Management Team Meeting Agenda

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  • PDF

Size: 175 KB

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Weekly Team Meeting Agenda

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  • PDF

Size: 281 KB

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Project Meeting Agenda

Project Team Status Meeting Agenda

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  • PDF

Size: 28 KB

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New Project Meeting Agenda/Minutes

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  • PDF

Size: 461 KB

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Initial Project Meeting Agenda

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  • Doc
  • Docx

Size: 29 KB

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Basic Elements of a Meeting Agenda

  • Meeting Topic – The topic for your specific meeting should be placed at the top of your agenda serving as a heading to the agenda. See Staff Meeting Agenda, which clearly indicates the type of meeting that would be held.
  • Location, Date, & Time –  This would allow the attendees to plan ahead their schedules to coincide with the meeting. See the Annual Business Meeting Agenda for a perfect example.
  • Overview – This would state the brief purpose why the meeting is being conducted and its possible outcomes.
  • Body – Comprises the bulk of the time set for the meeting, where subjects related to the topic at hand are discussed and deliberated over by the members or attendees of the meeting.
  • Closing – The closing section would include the specific or attainable steps that would be taken in relation to the issues being presented in the meeting. Suggestions are then evaluated as a whole or by the one presiding over the meeting. Tasks are then delegated and deadlines are made to comply with any resolution done or discussed during the meeting.

Executive Meeting Agenda

Executive Committee Meeting Agenda

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  • PDF

Size: 248 KB

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Executive Team Meeting Agenda

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  • PDF

Size: 313 KB

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Executive Assistant Meeting Agenda

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  • PDF

Size: 483 KB

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Annual Meeting Agenda

Annual General Meeting Agenda

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  • Doc
  • Docx

Size: 14 KB

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Annual Sales Meeting Agenda

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  • PDF

Size: 309 KB

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Board Meeting Agenda

School Board Meeting Agenda

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  • PDF

Size: 542 KB

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First Board Meeting Agenda

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  • Doc
  • Docx

Size: 52 KB

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Committee Meeting Agenda

Complaint Committee Meeting Agenda

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  • PDF

Size: 24 KB

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Safety Committee Meeting Agenda

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  • Doc
  • Docx

Size: 27 KB

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Client Meeting Agenda

New Client Meeting Agenda

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  • PDF

Size: 393 KB

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Client Review Meeting Agenda

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  • PDF

Size: 72 KB

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Free Meeting Agenda

Free Printable Meeting Agenda

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  • PDF

Size: 615 KB

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Free Sample Business Meeting Agenda

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  • PDF

Size: 447 KB

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Free Management Meeting Agenda

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  • Doc
  • Docx

Size: 29 KB

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Family Meeting Agenda

Business Family Meeting Agenda

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  • PDF

Size: 7 MB

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Weekly Family Meeting Agenda

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  • PDF

Size: 26 KB

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Brief Description of a Business Meeting Agenda

A business meeting agenda aims to facilitate effective and well-organized discussion of issues pertaining to the current and future of the business. Any agenda should aim to include these elements:

Call to Order

Business meetings start either with a formal or informal call to order. Some serve refreshments or perhaps coffee to aid in better concentration or participation with the meeting.

Meeting Minutes

This is when a review of the previous meeting’s minutes are announced. It is of utmost importance to mention any proposals made by any attendee so as not to forget deadlines or special projects after a meeting session. Meeting minutes provide a good record in which to compare the progress of a project.

Financial Reports

During certain meetings, departments in charge of financial reports present to the attendees the current status of finances within the company. This would include a list of earnings and losses. This is usually done by the finance department head or company treasurers.

Old and New Business

Old business refers to unresolved items that were discussed during a previous meeting. As can be seen on the Free Management Meeting Agenda, it describes the matters arising from the previous minutes which need to be resolved fist before proceeding any further.

After old business is done, new business is discussed. This pertains to topics that have received consent to be included in the current meeting.

  • The example of Weekly Safety Meeting Agenda shows this part of the meeting agenda. It can be seen as clearly labelled with the points of what topic is being discussed.
  • The Sample Safety Committee Agenda likewise demonstrates this.

Management Meeting Agenda

Free Management Committee Meeting Agenda

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  • PDF

Size: 68 KB

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Risk Management Meeting Agenda

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  • PDF

Size: 183 KB

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Project Management Meeting Agenda

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  • PDF

Size: 29 KB

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Monthly Meeting Agenda Examples

Monthly Project Review Sales Meeting Agenda

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  • PDF

Size: 24 KB

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Marketing Meeting Agenda

Marketing Committee Meeting Agenda

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  • PDF

Size: 149 KB

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Farmer’s Market Vendor Meeting Agenda

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  • PDF

Size: 68 KB

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Planning Meeting Agenda

Strategic Planning Meeting Agenda

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  • PDF

Size: 795

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Review Meeting Agenda

Management Review Meeting Agenda

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  • PDF

Size: 96 KB

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Business Managemet Review Meeting Agenda

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  • Doc
  • Docx

Size: 12 KB

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Monthly Project Review Meeting Agenda

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  • PDF

Size: 24 KB

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Safety Meeting Agenda

Monthly Safety Meeting Agenda Template

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  • Doc
  • Docx

Size: 117 KB

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Weekly Safety Meeting Agenda

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  • Doc
  • Docx

Size: 10 KB

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Free Safety Committee Meeting Agenda

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  • PDF

Size: 319 KB

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Sample Safety Committee Agenda and Minutes

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  • PDF

Size: 12 KB

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Tips on Making an Effective Meeting Agenda

  • Plan ahead. Ask input from other members. To ensure that meetings do not become dull or a waste of time, be mindful to include topics that consider their needs. In this way, team members or members will be engaged and take interest in the meeting.
  • List Topics. Make a list of topics or issues in question form that the team needs to answer. This way each member can prepare before the actual meeting any and all action plans that they come up with regarding the list of questions.
  • Real Time. Be sure to allocate realistic amount of time for each of the topics. This should include introduction, brainstorming for solutions, and agreement to action plans following the discussion.
  • Topic Owner. Identify owners for each topic. Another individual should be responsible in directing the discussion for each topic.
  • Review. Always check the agenda made before disseminating it. Proofread for errors before handing it out to attendees. Remember attendees will rely on the meeting agenda to remind them of why they are there in the first place: make sure it is representative.
  • Plus. End the meeting with a positive note. Following a continuous improvement process, mention and discuss previous topics where the team performed well in executing the action plans and directives that were formulated. In doing so, the team will have benchmark cases for future reference.

Ensuring the success and smooth flow of a meeting is the main role or function of a meeting agenda. Taking prior steps and planning it correctly would produce benefits that are not only advantageous to the whole team but also for the company in the long run.