10+ Job Applicant Rejection Letter Examples [ Candidate, Internal, Polite ]


Sending and receiving a letter of rejection is never easy for both parties. One party has to write down the reason for the applicant rejection, and the other has to read and ask themselves why. But there is a way to make the rejection letter less painful and more understandable. It all matters on how you write it and the tone when you write it. They did say, being polite goes a long way, and it also matters through letters.

Definition of Applicant

An applicant is a person who applies for a job position. An applicant can also mean someone who formally requests to study at a university or a college. To apply for a course for school. Someone who applies for a loan at a bank.

Definition of Rejection

The meaning of rejection is to dismiss or to refuse something. May it be an idea, a proposal, an opinion, a suggestion or an application. This is also considered the act of not believing in something that is being said to you. In addition to that, rejection means to refuse to acknowledge something that someone said. To refuse to accept something.

Definition of Rejection Letter

A rejection letter is a kind of letter that an employer writes. This type of letter is composed to state to the candidate that he or she has not been selected. A rejection letter can be written to specifically state to a person who is applying for a job or anything, that they have not passed. To simply write a letter of rejection to inform someone that they are being turned down, either for a scholarship, a school, renting a piece of land, or a job position.  

Importance of Writing a Rejection Letter

The importance of writing a rejection letter or sending an email rejection letter to candidates is to let them know. Sending a polite and professional rejection letter is also a nice way of telling them that they are not a fit for your company. But they could be a good fit for someone else. For some companies, this is their way of being protected from giving a bad impression about discriminating applicants.

Tips for Writing a Rejection Letter

It goes without saying, writing rejection letters can be painful for some. But this is still crucial for both parties. For the one on the receiving end, this is as important to know where they stand in their application. It is safe to say, letting them assume something that will never happen would really hurt. So it is best to send them a polite rejection letter stating the reason for it. Here are some tips to help you write a polite and personal rejection letter for any occasion.

  • Begin with a polite greeting – Some letters may start by giving them the reason for the letter. But this is a polite rejection letter, so begin by writing a polite greeting. This is to lessen the blow of rejection. As well as giving the reader a chance to stop and think about what the letter is.
  • Tell them the reason for the letter – Once you are done with the greeting, tell the candidate the reason for the letter. All the while keeping a polite and professional tone in the letter.
  • Make it the 3P’s – The 3P’s to remember are Personal, Polite, Professional. When writing the rejection letter, remember to keep it polite, professional and a touch of personal. Sympathize with the candidate.
  • Give the candidate some feedback – After telling them the reason, continue the letter with some feedback. The feedback helps them understand where they lack. It also gives them a reason to know why they were not chosen. The feedback must be connected to the reason for the rejection as well as keep it in a positive tone. 
  • Wish them luck – Wishing them luck in their future endeavors is simply telling them thank you for trying. As well as giving them a positive outlook in life. This can actually help a candidate look forward to new opportunities.
  • Revise the letter and send it – Once you have written the letter down, recheck everything. See if you wrote everything down. Check for errors. Check the tone of your voice. Once you have done this, send the letter.

1. Free Job Applicant Rejection Letter

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Size: A4, US

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2. Free Professional Job Applicant Rejection Letter

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3. Free Internal Job Applicant Rejection Letter

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4. Job Interview Rejection Letter

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Size: 38 KB

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5. Sample Applicant Interview Rejection Letter

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Size: 288 KB

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6. Example of Applicant Rejection Letter

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Size: 164 KB

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7. Candidate Job Rejection Letter

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Size: 42 KB

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8. Applicant Job Rejection Letter

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Size: 22 KB

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9. Sample Job Rejection Letter

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Size: 45 KB

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10. Job Applicant Rejection Letter in PDF

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Size: 123 KB

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11. Sample Post-Interview Job Rejection Letter

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FAQs

What is a rejection letter?

A rejection letter is a type of letter written by an employer or by someone. Telling the candidate that they regret to inform them about something they applied for.

How do you make a rejection letter less painful to receive?

Start off with a greeting, and a positive note. Continue by saying you regret to inform said person and state your reason. End with a supportive message.

Why do I need to sympathize with the candidate?

When you write the rejection letter, put yourself in their shoes. Understand that getting rejected for a reason is still hard on them, as well as it is difficult for you. It is never easy writing rejection letters, nor is it easy to send one. But on a positive note, you are also helping them in your own way.

It goes without saying, rejection letters can sound depressing. But one must not see it as such. Rather, rejection letters can be seen as a milestone for a candidate to move forward. Writing a polite rejection letter lessens the blow and the pain of getting rejected. It is never easy, but it is a fact.

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