12+ Job Application Emails Examples & Samples – PDF, DOC


Together with the rapid modernization of communication is the application made easier and more accessible for all technology-literate job seekers across the globe. These days, the use of email application seems to be favorable for most employers and applicants. Who can blame them? It is convenient and saves time and money. Furthermore, composing one is super easy. Do you want to know how to write one? Read through this article to learn more.

If you are that someone starting from ground zero and has no background idea in composing a job application email, it would be difficult to absorb the textual explanation. However, nowadays, there are tons of samples available online to illustrate your aimed output. Lucky for you, we have collected some impressive job offer email examples for you to rely on.

Follow-up Job Application Example

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  • PDF

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Job Application Email for Fresher

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  • DOC

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Job Application Rejection Sample

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  • DOC

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Job Application Status Email

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  • DOC

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What is a Job Application Email?

A job application email is similar to the actual physical job application. The only difference is that the job application email, as the name implies, is sent through the use of professional email. The rest is completely the same.

What to Include in a Job Application Email?

Most job application email includes the following information:

  • The recipient’s address
  • The date
  • Proper salutation
  • The name of the recipient
  • Your name
  • The position you applied for
  • A brief description of your educational background and your skills
  • The closing remarks
  • And your signature

Again, check out our email cover letter examples to give you an overview.

The Importance of Email in a Job Application

Well, it is no doubt that the use of email has made our application for a job easier and convenient. You just have to sit in front of your personal computer or laptop, create an application, and submit it with just one click. It is that simple and fast. It minimizes our effort and maximizes our chance of being offered a job. Also, because of meeting email, we do not have to use papers. A “paperless application” they say.

Professional Job Application Sample

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Formal Email

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  • DOC

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Teaching Application Example

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  • DOC

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Application Inquiry Email

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  • DOC

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How to write a professional email for a job application?

Writing an email for a job application is not far from composing a cover letter, the only difference is the absence of paper and made easier to send. Being a citizen of the 21st century, you need to be flexible and comprehensive when it comes to technology that is tailed with a dazzling chance. Don’t let your unconfidence hinder you from grabbing every job opportunity, here is a step-by-step guide on writing a professional email.

1. Start with the subject line.

A subject line is the set of texts that are initially presented to the message list in the recipient’s inbox. This acts as the introduction that shows the purpose of an email. In writing your own professional email for your job application, it would be advisable to include your name and the specific position you are applying for. You may also put the full name of your referrer and vacancy ID number if there is any. In this way, the company that you are inquiring at will directly have an idea of your intention.

2. Work on the salutation.

In letters, salutations serve as the greetings; thus, it is obvious that it is one of the first things to be read. Right in this point, showcase your professionalism and establish a magnificent impression to the reader. As much as possible, know the specific person you must send the letter to. You may do a bit of research or calling the front office. However, if you are unfortunate enough to find some information, you can start with “Dear Hiring Manager” or “To Whom It May Concern.” Also remember, this is not a friendly letter so avoid using “Hi” or “Hey” as your salutation.

3. The first paragraph tells your purpose.

The first paragraph serves as your introduction; thus, catch the attention of the reader. Here, you are going to explain the reason behind your writing of this letter. You must also mention the medium where you are notified that the company is hiring as well as the date it was posted. Moreover, if you were referred by someone, mention his/her name here. Be mindful that this paragraph decides whether he/she will continue reading the second one; hence, be as creative as possible.

4. The second or middle paragraphs state/s your selling points.

In this portion, you must break through your timidity, sell yourself to the company. Well, it does not mean that you need to objectify yourself, but it depicts that you need to showcase your competence and qualifications in the job you are applying for. Here, you can mention your previous jobs that are relevant or accomplishments of yours. If you are a fresh graduate, you may talk about your academic excellence, internships, certificate courses or projects. In addition, do not reiterate your resume and only put the qualifications related to the job you are applying for.

5. The final paragraph calls the action.

This paragraph is your conclusion. In here, you can show your appreciation to the recipient for reading your composition and considering your application. Moreover, also mention that your resume or curriculum vitae is enclosed with this email. Don’t forget to put a call to action and in which medium can they contact you. Furthermore, mention the specific range of time of your availability. You can also restate an important quality of yours to build a creative and remarkable impression.

6.  Close the email politely.

Use polite sign off’s in ending your letter or email. You may use “Best,” “Sincerely,” “Best regards,” or “Sincerely yours.” Refrain from using casual or informal closings such as “Best wishes,” or “Cheers.” Then, put your full name after. Proofread, edit and revise if needed before sending it.

Tips on Writing a Job Application Email

There is no firm rule in writing a perfect job application email. However, there are email etiquette tips for job seeker that will help you out in writing it. Here are a few examples.

  1. Address it to the right person. Make sure the salutation in your letter is the correct person.
  2. State what your position you’re applying for and why. You have to go directly to the point and show them that you have what it takes. You may also see introduction email examples & samples.
  3. Showcase your skill. Your skills that make perfect and ideal for the job you applied for.
  4. End it on a positive note. Make sure that you sound optimistic and looking forward to hearing from them. You may also like reminder email examples & samples.

Management Trainee Job Application Email

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HR General Job Application Email

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  • PDF

Size: 182 KB

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Full-time Community Advocate Application Email

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  • PDF

Size: 128 KB

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Social Anthropology Application Email

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  • PDF

Size: 2 MB

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Postdoctoral Position Application Email

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  • MS Word

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