Job Application Emails

Last Updated: April 27, 2024

Job Application Emails

example email for job application Together with the rapid modernization of communication is the application made easier and more accessible for all technology-literate job seekers across the globe. These days, the use of email application seems to be favorable for most employers and applicants. Who can blame them? It is convenient and saves time and money. Furthermore, composing one is super easy. Do you want to know how to write one? Read through this article to learn more.

If you are that someone starting from ground zero and has no background idea in composing a job application email, it would be difficult to absorb the textual explanation. However, nowadays, there are tons of samples available online to illustrate your aimed output. Lucky for you, we have collected some impressive job offer email examples for you to rely on.

What are Job Application Emails?

Job application emails are formal messages sent by individuals who are seeking employment. These emails are directed to potential employers or companies that have job openings. Their purpose is to introduce the sender, express interest in a particular job vacancy, or inquire about potential opportunities within the organization.

Job Application Email Bundle

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Job Application Email Format

Subject Line

  • Clear and Direct: Include the job title, your name, and the word “Application”. Example: “Application for Marketing Manager Position – [Your Full Name]”.

Email Greeting

  • Professional Salutation: Use “Dear [Hiring Manager’s Name]” if known; otherwise, “Dear Hiring Manager” or “Dear [Company Name] Team” is acceptable.


  • Introduce Yourself: Briefly mention your name and the purpose of the email.
  • Mention the Job Title: State the position you are applying for.
  • Reference the Job Posting: If applicable, mention where you found the job listing.

Body of the Email

  • Highlight Your Qualifications: Summarize your most relevant qualifications and experiences that make you a suitable candidate for the position.
  • Express Your Interest: Explain why you are interested in the position and the company.
  • Fit and Contribution: Briefly describe how you can contribute to the company and what makes you a good fit for the role.


  • Call to Action: Express your desire for an interview and mention that your resume is attached for further details.
  • Thank You: Thank the reader for considering your application.
  • Professional Closing: Use “Sincerely,” “Best regards,” or “Kind regards,” followed by your full name.


  • Attach Your Resume: Ensure your resume is attached to the email. Optionally, you can also attach a cover letter if not included in the email body.
  • Mention Attachments: Make a note in the email that your resume (and cover letter, if applicable) are attached.


  • Contact Information: Include your phone number and any professional social media profiles (e.g., LinkedIn) or a portfolio website, if relevant.

Example of Job Application Email

Subject: Application for Marketing Coordinator Position – John Doe


Dear Hiring Manager,


I hope this message finds you well. I am writing to express my interest in the Marketing Coordinator position advertised on your company’s website. With a strong background in digital marketing and a passion for creating impactful campaigns, I am excited about the opportunity to contribute to [Company Name]’s innovative team.


During my tenure as a Marketing Associate at XYZ Company, I spearheaded several successful social media campaigns that resulted in a 30% increase in online engagement within six months. My proficiency in SEO strategies and content creation led to a 40% rise in website traffic, showcasing my ability to drive measurable results.


I am particularly drawn to [Company Name]’s commitment to pushing boundaries in the marketing landscape, as evidenced by your recent award-winning campaign. I admire the company’s dedication to creativity and excellence, and I am eager to bring my skills in campaign development and data-driven marketing to further elevate your brand.


Attached is my resume outlining my experiences and accomplishments in detail. I am keen to discuss how my skills align with the goals of [Company Name] and how I can contribute to your continued success.


Thank you for considering my application. I am looking forward to the possibility of contributing to your team and am available at your earliest convenience for an interview.


Best regards,

John Doe

Email: [email protected]

Phone: (123) 456-7890


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Best Application Letter for Job Vacancy

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Today’s Date]


[Hiring Manager’s Name]

[Company Name]

[Company Address]

[City, State, Zip Code]

Dear [Hiring Manager’s Name],


I am writing to express my keen interest in the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With a solid background in [relevant field or industry] and a track record of delivering exceptional results, I am enthusiastic about the opportunity to contribute to your esteemed team.


Throughout my [number of years] years of experience in [relevant industry or field], I have honed my skills in [mention specific skills or expertise related to the job]. At my previous role with [Previous Company Name], I spearheaded [mention a significant accomplishment or project relevant to the job you are applying for], resulting in [quantifiable outcome or achievement].


I am particularly drawn to [Company Name]’s commitment to [mention a specific aspect of the company, such as its innovative approach, dedication to quality, or impact in the industry]. I am eager to bring my [mention specific skills or strengths] to contribute to the continued success and growth of your organization.


Enclosed is my resume that details my qualifications and accomplishments. I am excited about the opportunity to discuss how my background, skills, and passion align with the needs of [Company Name].


Thank you for considering my application. I am looking forward to the possibility of contributing my expertise to your team. I am available for an interview at your convenience and can be reached at [Your Phone Number] or via email at [Your Email Address].


Warm regards,

[Your Name]

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Job Application Email Samples to Edit & Download

  1. Job Application for Software Engineer
  2. Job Application for HR Manager
  3. Job Application for Accountant
  4. Job Application for Assistant Professor
  5. Job Application for Freshers
  6. Job Application for Lecturer
  7. Job Application for Mechanical Engineer
  8. Job Application for Developer
  9. Job Application for Software Tester
  10. Job Application for Java Developer
  11. Job Application for Graphic Designer
  12. Job Application for Civil Engineer

Job Application Email Examples & Templates

Job Application Email

Job Application Email

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Job Application Follow up Email


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What to Include in a Job Application Email?

Most job application email includes the following information:

  • The recipient’s address
  • The date
  • Proper salutation
  • The name of the recipient
  • Your name
  • The position you applied for
  • A brief description of your educational background and your skills
  • The closing remarks
  • And your signature

Again, check out our email cover letter examples to give you an overview.

Email Subject Lines for Job Applications

  1. “Application for Software Engineer Position – John Doe”
  2. “Experienced Marketing Specialist Seeking Brand Manager Role – Jane Smith”
  3. “Graphic Designer with 5+ Years of Experience Applying for Creative Director – Alex Rivera”
  4. “Passionate Data Analyst Candidate – Sarah Chen, MSc”
  5. “Applying for Senior Project Manager Position – Michael Johnson, PMP”
  6. “Award-Winning Copywriter Ready to Elevate Your Content Strategy – Emily White”
  7. “Senior Java Developer Application – Deepak Singh with 10 Years Experience”
  8. “Creative and Dynamic Sales Executive Applying for Regional Sales Manager – Carlos Gomez”
  9. “HR Professional with 15 Years Experience Seeking HR Director Position – Angela Martinez”
  10. “PhD Graduate in Environmental Science Applying for Research Scientist Role – Fiona Wang”

These subject lines are crafted to be clear, concise, and informative, highlighting the applicant’s name, the position they’re applying for, and a unique qualifier or achievement to grab the recipient’s attention.

The Importance of Email in a Job Application

Well, it is no doubt that the use of email has made our application for a job easier and convenient. You just have to sit in front of your personal computer or laptop, create an application, and submit it with just one click. It is that simple and fast. It minimizes our effort and maximizes our chance of being offered a job. Also, because of meeting email, we do not have to use papers. A “paperless application” they say.

How to Write a Professional Email for a Job Application?

Writing an email for a job application is not far from composing a cover letter, the only difference is the absence of paper and made easier to send. Being a citizen of the 21st century, you need to be flexible and comprehensive when it comes to technology that is tailed with a dazzling chance. Don’t let your unconfidence hinder you from grabbing every job opportunity, here is a step-by-step guide on writing a professional email.

1. Start with the subject line.

A subject line is the set of texts that are initially presented to the message list in the recipient’s inbox. This acts as the introduction that shows the purpose of an email. In writing your own job application, it would be advisable to include your name and the specific position you are applying for. You may also put the full name of your referrer and vacancy ID number if there is any. In this way, the company that you are inquiring at will directly have an idea of your intention.

2. Work on the salutation.

In letters, salutations serve as the greetings; thus, it is obvious that it is one of the first things to be read. Right in this point, showcase your professionalism and establish a magnificent impression to the reader. As much as possible, know the specific person you must send the letter to. You may do a bit of research or calling the front office. However, if you are unfortunate enough to find some information, you can start with “Dear Hiring Manager” or “To Whom It May Concern.” Also remember, this is not a friendly letter so avoid using “Hi” or “Hey” as your salutation.

3. The first paragraph tells your purpose.

The first paragraph serves as your introduction; thus, catch the attention of the reader. Here, you are going to explain the reason behind your writing of this letter. You must also mention the medium where you are notified that the company is hiring as well as the date it was posted. Moreover, if you were referred by someone, mention his/her name here. Be mindful that this paragraph decides whether he/she will continue reading the second one; hence, be as creative as possible.

4. The second or middle paragraphs state/s your selling points.

In this portion, you must break through your timidity, sell yourself to the company. Well, it does not mean that you need to objectify yourself, but it depicts that you need to showcase your competence and qualifications in the job you are applying for. Here, you can mention your previous jobs that are relevant or accomplishments of yours. If you are a fresh graduate, you may talk about your academic excellence, internships, certificate courses or projects. In addition, do not reiterate your resume and only put the qualifications related to the job you are applying for.

5. The final paragraph calls the action.

This paragraph is your conclusion. In here, you can show your appreciation to the recipient for reading your composition and considering your application. Moreover, also mention that your resume or curriculum vitae is enclosed with this email. Don’t forget to put a call to action and in which medium can they contact you. Furthermore, mention the specific range of time of your availability. You can also restate an important quality of yours to build a creative and remarkable impression.

6.  Close the email politely.

Use polite sign off’s in ending your letter or email. You may use “Best,” “Sincerely,” “Best regards,” or “Sincerely yours.” Refrain from using casual or informal closings such as “Best wishes,” or “Cheers.” Then, put your full name after. Proofread, edit and revise if needed before sending it. You can also check Job application checklist examples.

Tips for Writing a Job Application Email

There is no firm rule in writing a perfect job application email. However, there are email etiquette tips for job seeker that will help you out in writing it. Here are a few examples.

  1. Address it to the right person. Make sure the salutation in your letter is the correct person.
  2. State what your position you’re applying for and why. You have to go directly to the point and show them that you have what it takes. You may also see introduction email examples & samples.
  3. Showcase your skill. Your skills that make perfect and ideal for the job you applied for.
  4. End it on a positive note. Make sure that you sound optimistic and looking forward to hearing from them. You may also like reminder email examples & samples.

What do you write in an email for a job application?

  1. Subject Line: Craft a clear subject line indicating the purpose of your email, including the job title and your name if appropriate.
  2. Greeting: Address the recipient professionally. Use their name and proper title if known, or a general greeting like “Dear Hiring Manager” if specific contact details aren’t available.
  3. Introduction: Briefly introduce yourself, mentioning the specific position you’re applying for and where you found the job opening. Express your enthusiasm for the opportunity.
  4. Highlight Your Qualifications: Outline your relevant qualifications, skills, and experiences that align with the job description. Be specific and use examples or achievements to showcase your capabilities.
  5. Personalization: Customize your email by demonstrating your knowledge about the company. Mention aspects of the company’s values, recent projects, or achievements that resonate with you.
  6. Call to Action: Encourage action by indicating that your resume, cover letter, and any additional documents are attached for their review. Offer to provide more information if needed.
  7. Polished Closing: Conclude your email professionally, expressing gratitude for their consideration. Sign off with a polite closing statement, such as “Best regards” or “Sincerely,” followed by your contact information.

How do I make my job application email stand out?

  1. Compelling Subject Line: Craft an attention-grabbing subject line that highlights your unique selling point or key skill related to the job.
  2. Engaging Introduction: Start with a captivating story, interesting fact, or a brief accomplishment to immediately capture the reader’s attention.
  3. Showcase Your Value: Highlight your most impressive achievements and skills upfront. Use impactful language and numbers to illustrate your impact.
  4. Personalization: Tailor your email to the company’s culture, values, or recent achievements to demonstrate genuine interest.
  5. Visual Appeal: Use formatting techniques like bullet points, bold text, or concise paragraphs for readability and emphasis.
  6. Express Passion: Demonstrate your enthusiasm for the role and the company. Show your genuine interest in contributing to their success.
  7. Strong Call to Action: End with a clear call to action, inviting the recipient to review your application and expressing your readiness for further discussions.

How do you politely ask for a job application status?

  1. Timing: Wait at least a week after submitting your application before inquiring about the status.
  2. Polite Inquiry: Craft a polite email inquiring about the status of your application. Mention the position you applied for and express your continued interest in the role and the company.
  3. Professional Tone: Maintain a professional and courteous tone throughout the email. Avoid sounding impatient or demanding.
  4. Request for Updates: Politely request an update on the hiring process and if there’s any additional information needed from your end.
  5. Gratitude: Express gratitude for their time and consideration. Reiterate your interest in the opportunity regardless of the status.
  6. Contact Information: Include your contact information in case they need to reach out to you regarding any updates or further steps.

General FAQ’s

How do you email a job application status example?

Subject: “Application Follow-Up: [Your Name] – [Job Title]. Dear [Hiring Manager’s Name], I’m following up on my application for the [Job Title]. Eager for an update on its status. Best regards, [Your Name].”

What should I email when sending my resume?

Subject: “Application for [Job Title]: Resume Attached. Dear [Hiring Manager’s Name], I’m applying for the [Job Title] position. Attached is my resume for your review. Excited about the opportunity. Best regards, [Your Name].”

How do you politely follow up on a job application?

Subject: “Follow-Up Inquiry: [Job Title] Application Status. Dear [Hiring Manager’s Name], Following up on my application for [Job Title]. Enthusiastic about the opportunity; kindly seeking an update. Best regards, [Your Name].”

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