9 Rejection Email Examples & Samples

9 Rejection Email Examples & Samples


As a job applicant, job hunting can be very tiring. You’d have to search for job positions that fit your qualities, send out an application, and then just hope you get a response. Fortunately, applying for a job can be done by sending out business emails.

If you follow the right email etiquette then you’re sure to get the job, right? Well, that’s not always the case. It can be a long, grueling wait. If it’s an acceptance email, then good for you. But if it’s a rejection email, then what happens now?

Job Offer Rejection

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Candidate Email

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Interview Rejection

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Application Rejection

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Faculty Email

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What Is a Rejection Email?

A rejection email is a type of email that informs recipients of the fact that they are not accepted for a given role.

After spending so much time and effort on applying and interviewing, no applicant would want to know that they didn’t get the job. A recruiter wouldn’t want to deliver the bad news either. But truth be told, a rejection email in pdf would be better than no response at all.

How to Write a Rejection Email

A rejection email should be brief and concise.

Although it is a rejection email, you still need to set a positive tone for your message. You can start by thanking a candidate for their interest in the position.

The content of the email message should then give a short explanation for the rejection. It could be that the competition has been strong or that the position has already been filled.

Even if a person does not possess the qualities you are looking for, do not point this out. Instead, identify one’s strengths.

Remember to humanize your rejection email . Avoid sounding generic and robotic. You You need to be sensitive about how a person may feel about the situation through encouraging words and a positive outlook.

Sample Rejection Email

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Leave Rejection

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Formal Rejection Email

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Follow Up After Rejection

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How to Handle a Rejection Email

There’s no denying that a rejection email signature can take a toll on your pride and dignity. Even when you’re meant to act professionally, it’s difficult to mask even a hint of disappointment.

But like they say, the show must go on.

As negative as a rejection may sound, it’s important that you look at the positive side of things. You need to accept the fact that it’s a competitive world out there and that there are talented individuals who may have applied for the same position as well. You can learn from this experience and grow from it.

But of course, you have the option to respond to this type of email. It’s best to do so as a way of being polite and respectful. Despite your heightened emotions, you still need to be professional email. You can do so by thanking the person for the time and effort exerted. You should also express your gratitude for the feedback given.

Whether if it’s for a college entrance or a job offer email position, always remember that a rejection email should never be the reason for you to stop trying. After all, you need to fail in order for you to succeed.