Resignation Letter Examples

Resignation letter is a form of documentation written by an employee to express his or her intention to leave the current post. For some employer, resignation letter served as a formal notification of resignation, sometimes this will undergo legal process to end or terminate a contract. It has been a good practice to send resignation letters in advance since this will give time for the employer to look for a replacement for the post. In some companies, employee must render at least 30 days before he or she can leave the company, thus, there are different policies when it comes to resignation.

The Resignation Letter covers the details of your departure from the company, this includes the post or position you are currently hired, the company name, the effective date. For courtesy’s sake and for old times’ sake, you may include your gratitude in the letter and what positive inputs the company has done to you. Keep in mind that the goal of this letter is for formality and leaving a clean slate.

To further understand the different resignation letter, examples will be provided. This article will be divided into 3:

1. Different Kinds of Resignation Letter
2. Tips on Writing a Resignation Letter
3. Content Examples of Resignation Letters

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Here are the Different Kinds of Resignation Letters:

1. Basic or Simple Resignation Letter

The Basic or Simple Resignation Letter is a direct and formal way to notify the company that you are leaving. This is normally short with less sugar-coating or less creativity in expressing your interest to leave. This is just merely stating that you are resigning and your are doing this for formality and to serve as a written proof of your resignation.

2. Professional Resignation Letter

The Professional Resignation Letter is more on details like spacing, font, font size, consistency of the letter. This is like the strict version of resignation letters and sometimes considered as the Formal Resignation Letter. This includes the basic details like your current post, from what company, the effective date of your resignation and short message of appreciation to the company.

3. Thank You Resignation Letter

The Thank You Resignation Letter is basically a letter of gratitude and telling your supervisor that you are quitting. This is more of a heartfelt resignation letter that emphasizes your positive feelings and hardships on letting go but due to many different reasons, you have to leave. In this letter, you can also state your interest to keep in touch with the company. This is also sometimes considered as the letter of regret and to further express your gratitude, you may suggest or refer someone who is as capable as you in this job post.

4. Two Weeks Notice Resignation Letter

This letter is the same as the other resignation letter but the only difference of this letter is you are notifying your supervisor that this is effective in two weeks time. This is sometimes considered as a Short Notice Resignation if your job post is a single job role in the company and will take time for the company to look for a new replacement.

5. Short Notice Resignation Letter

Short Notice Resignation Letter is the least letter you want to submit, this is sometimes considered as a rude resignation because this is usually a 24 hours notice or an effective immediately notice (or sometimes: no notice at all) Thus, there are exemptions to every rule, Short Notice Resignation are often driven by reasons like emergency issues, a one in a lifetime opportunity, a short notice from a different company that offered a bigger salary than your current post, or health issues or whatever reason that you can’t control but to resign immediately. On the lighter note, Short Notice Resignation Letters aren’t always bad, you can always ask for assistance to your supervisor and offer help to make it easier (and faster) it is still a sign of professionalism and formality.

6. Career Change Resignation Letter

In this letter you’ll be stating the reason why you are quitting, what career you are about to take that made you leave your current post. Most of the resignation letters doesn’t have to state your reason for leaving, it is more likely about your post, when are you leaving and a short thank you message. This letter is more of an explanation and the most understandable letter of all. Though it is none of their business, it will be better to know the reason why you are leaving. Thus, just like the other letters, you will also mention your gratitude in this because you don’t want to leave an impression that you dislike your current post. Try expressing in this letter that it is not because of the company that your are leaving but because of career change.

7. Email Resignation Letter

Emails are one of the means of communication in the corporate world, it has been an avenue to keep track or a thread of conversation for companies with different counterparts across the globe. Thus, email can be an avenue for your resignation letter too. Sending a resignation letter via email doesn’t make it less professional. Email Resignation Letter is perfectly okay for (1) it is paperless and (2) your boss or supervisor and you both have a copy of this important documentation. Thus, through an email you don’t have to send hard copies individually to Human Resource Department and another for your Supervisor since you can CC or Carbon Copy all the people that should know your resignation (and with approval, you may CC the special clients who grew fond of you to let them know you are quitting).

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Tips on Writing a Resignation Letter:

1. Keep it short and direct. Cover everything in 3 paragraphs.

First paragraph: state the purpose of this letter: which is resignation from what position, when and its effective date.
Second paragraph: Words of gratitude, you may or may not state the reason of leaving. You can also express positive feelings you felt towards the company like how it had helped you in your career and as a person. You can also mention the things you enjoyed the most during your stay. Be polite.
Third paragraph: Leave your contact details and offer help to assist during this resignation and you may also refer someone who could be your replacement.

2. Always put a date on the top level of you letter.

3. Include the details about the recipient like the position, company and company address in the uppermost level after the date.

4. Correct name of the recipient and salutation. For the months and years you’ve spent in the company, you must be sure what is the name of your direct supervisor and how to address him or her.

5. Always remember to put your signature in the signature line if you are going to submit a written one or a printed one.

6. Avoid using closing line such as Yours truly or Yours. You may use Many Thanks, Best Regards, Sincerely as your closing line.

7. Before sending or writing the resignation letter, take time to talk to your supervisor.

8. Avoid stating the hate or negative comments you adhere during your stay in the company. You don’t want to lose a possible contact for the future.

9. Ask questions what are the other documents or actions needed for the resignation letter to take effect.

Here are some Ideas or Content Examples for Resignation Letter:

1. Simple Resignation Letter:

Date

Name of the Recipient
Position
Company
Company Address
City, State, Zip Code

Dear Mrs. Name

Good day!

I am writing this letter to inform you that I am resigning from my position as the Management Specialist from Park Law Firm and Consultancy effective January 31.

It has been a good opportunity for me to develop my career in this company. I would like to grab this chance to thank you and the company for letting me acquire the skills and abilities needed as a Management Specialist and for all the support you have provided me.

Let me know if I can be any help during this process. You may contact me via my personal number 09431235833 or my email address.

Many thanks and best regards,

Name
Management Specialist

 

2. Two Weeks Notice Resignation Letter

Date

Name of the Recipient
Position
Company
Company Address
City, State, Zip Code

Dear Mr. Name

Greetings!

This letter is to formally inform you that I have decided to leave my post as the Consultant Support from Park Law Firm and Consultancy effective two weeks from now.

I’ve been able to achieve my goals and objectives in this company and enhance my knowledge, with that allow me to say my thank you. It has been a informative journey and I have enjoyed working here for years. Thank you for all the opportunity.

Wishing the company all the best. Let me know if you need any help during this resignation process.

Sincerely,

Name
Consultant Support

3. Thank You Resignation Letter

Date

Name of the Recipient
Position
Company
Company Address
City, State, Zip Code

Dear Mr. Name

I am writing this letter to let you know that I am resigning as the Customer Operations Manager from Park Law and Consultancy effective March 1.

I really appreciate the company’s dedication in enhancing the capabilities of their employee and I would like to express my deep gratitude. It has been a 10 fruitful years for me in this company and this has been a difficult decision for me. Let me thank you for trusting my capabilities and letting me manage a very dynamic and creative team. It has been a very challenging and fun team to manage, and with all the years I’ve spent in this company, this team has been great part and contribution to whom I become today. It has been a great pleasure.

Let me know if I can be any help during this process. You may contact me via my personal number, 09431234567 or my email.

Once again, thank you.

Best regards,

Name
Customer Operations Manager

4. Short Notice Resignation Letter

Date

Name of the Recipient
Position
Company
Comapny Address
City, State, Zip Code

Dear Mr. Name

First of all, I would like to say my apologies for this short notice. I am writing this letter to inform you that I am leaving my post as the Team Leader from Park Law Firm and Consultancy, effective immediately.

Due to the urgency of this commitment, I need to leave immediately. I would like to thank you for the patience and for letting me be part of this company, it has been great experience.

Once again, my apologies for not informing you in advance. Thank you for understanding.

Let me know if you need assistance or if you have any questions.

Thanks,

Name
Team Leader

5. Career Change Resignation Letter

Date

Name of the Recipient
Position
Company
Company Address
City, State, Zip Code

Dear Mr. Name
I wish to tell you that I am resigning as the Order Management Specialist from LANY Company, effective this coming February 28.

I’d like to express my gratitude for all the things this company has given me, it as been a pleasure to work in this company. Working as the Order Management Specialist had help me improve my skill with different online tools and enhanced my patience with other people. I will be forever grateful for all the chances and room of development you have given me. For all the good reason, I have decided to pursue a different career. This career has been haunting me for years and it has been a difficult decision for me since the company has always been a big part of the positive changes that has happened in my life. Know that through this company I’ve found out the best in me that has helped me pursue the next career I am taking in a local government unit.

Please don’t hesitate to contact me if you need any help during this process. You may contact me via my number 09876543 or via my personal email. I am willing to train any possible person that could replace me in my post.

Many thanks,

Name
Order Management Specialist

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In conclusion, no matter what kind of resignation letter you are going to make, its never too bad to be polite and express your gratitude to the company who invested in you abilities. Resignation Letter are one of the processes one employee must go through and as hassle as it sounds, witting and sending a Resignation Letter is a a sign of professionalism. This action will leave a good impression of you as an employee, and for formalities sake. With the help of Resignation Letter, you can keep a positive relationship with your previous employer that might help you for a career boost in the future or through this company, you might be able to connect with different people that could also help you.

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