7 Professional Memo Examples & Samples

7 Professional Memo Examples & Samples


Memos present a useful and important tool in communication within a work place. An effective and well written memo not only effectively disseminates information but also saves company time and money. A basic memo in the stead of a meeting is a thousand times better in communicating a simple policy.

Internal memo examples are seen on the page to serve as basis in making your own professional memo. Scroll down below to view more samples of such memos. Feel free to download the samples as they are available for download by clicking on the download link button below the sample of your choice.

 Professional Office Memo

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File Format
  • PDF

Size: 57 KB

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Professional Meeting Memo Template

professional meeting memo
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File Format
  • DOC

Size: 15 KB

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Professional Employee Memo

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File Format
  • PDF

Size: 105 KB

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Professional Management Memo

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File Format
  • Doc
  • Docx

Size: 228 KB

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What Is a Professional Memo?

A professional memo is a form of communication tool used in business or workplace setting as a way to provide information about directives or project updates regarding the business. Professional memos are short but concise and provide for a means of delivering information quickly and straight to the point.

Sample HR memo and formal memo examples seen on the page provide further information regarding a memo and how it is made. Just click on the download link button under an example to get a closer view of the sample.

When Is a Professional Memo Needed?

A professional memo is made to address the following:

  • to provide information – The introduction of a new policy or procedure at work is an example where a memo can directly answer. If a policy is complicated, a memo states the key points in the policy.
  • announce a decision or course of action – In light of recent issues, a memo may present analysis and solutions and actions made by management or be followed by employees.

Memo examples in PDF in the page serve to be basis in making your own memo. Have a closer look at the samples by clicking on the download link button beneath them.

Professional Confidential Memo

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  • PDF

Size: 11 KB

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Professional Proposal Memo Outline

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  • Doc
  • Docx

Size: 9 KB

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Professional Student Memo

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File Format
  • PDF

Size: 337 KB

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How to Write a Professional Memo

In writing a professional memo, a clear structure has to be followed.

  • Summary – A professional memo, contrary to academic writing, starts with the summary of the topic of the memo. Major points to consider regarding a topic are highlighted, putting the common end of a literary piece at the beginning. This is done since readers to a professional student memo do not often have much time in reading memos in that they just skim through the entire document.
  • Background – This part of the memo shows the context of the topic or details surrounding the topic
  • Body – The body of a professional memo states the solutions or potential solutions for issues presented by the topic. This is where solutions must be proven and analyzed. Counter arguments are also otherwise presented and answered
  • Conclusion – The recommendations and the next steps are then described and outlined. This includes a call to action which gives the reader a sense of obligation.

A professional memo is also written in the active voice rather than passive to get positive action from the reader.

Memo examples in Word and blank memo examples can be seen on the page. To view them closer, just click on the download link button of each sample to access the file.