A reference letter from a previous employer can reflect the good professional relationship between an applicant and the company where he or she previously worked with.
More so, this document can present details about the performance of the candidate within his or her previous work designation. If you are tasked to create a reference letter, you have to ensure that what you will write in the document can help an applicant have higher chances of being considered for a new work position. You may also see formal letter writing examples.
Coming up with reference letter is not an easy task. This is why you have to first create a draft that will allow you to outline all the items that you would like the prospective employer of the applicant to be knowledgeable of. We suggest the usage of our downloadable reference letter examples so you can have a faster and easier time when making one for a previous workmate or subordinate.
Even if reference letter examples are already at hand, it will still be best for you if you will be knowledgeable of the drafting processes that one must undergo to create a reference letter. This will allow you to have mastery when it comes to the identification and development of an efficient and detailed reference letter which can produce better results for an applicant and his or her work application undertaking.
Here is a step-by-step guide that will allow you to come up with an effective reference letter draft:
1. Write the date when you have written the reference letter. After that, you need to address the professional letter properly. Make sure that you know the name of the person who is expected to receive the letter or the name of the company where the reference letter will be delivered.
2. Have a formal salutation. This can set the tone of the entire letter reading which can help you come up with a document that is appropriate and aligned with the purpose of its creation and usage.
3. Your first paragraph must introduce not only the work candidate but also yourself. You have to provide a brief information about who you are and what kind of professional relationship it is that you have with the candidate. You may also see notice letter examples.
4. Once you have already given an introduction of who you are and who the person that you are recommending is, your next paragraph must have the discussion of why you agreed to be the reference of the candidate.
Provide details that present why the candidate is the best fit for the job position. You can list down positive traits, exceptional abilities and talents, technical skills, and other deliverable and capabilities that can make the candidate more marketable and appealing. You may also like email cover letter examples.
5. The next thing that you should do is to ensure that the items that you have specified are backed up with a solid foundation. Present supporting details that can further strengthen your discussion. As an example, you can provide activities and instances where one of the deliverable of the candidate has been an added value to your company. You may also check out business proposal letter examples.
6. If there are more details that you would like to discuss, create another paragraph before rounding up the discussion. Ensure that the entire document is organized and well-formatted so that it will be easier for the people who will review the document to browse through the letter content. You might be interested in application letter examples.
7. Develop a strong conclusion. Always end the document with a positive note and make sure that it will include the general statement of your recommendation. It will be best if you can also include your contact details and your time of availability should follow-up questions, clarifications, and other inquiries be necessary to be addressed.
Reference letters used in work and professional processes are most likely the same with academic reference letters when it comes to formatting guidelines. The difference comes in with the content specifications that are expected to be seen in each of the document. A reference letter from a previous employer can give a lot of advantages and benefits to an applicant who is trying a new career move.
Listed below are some of the reasons why a reference letter from a previous employer is important for a candidate who is applying to a new company:
1. A reference letter from a previous employer can be considered as better when compared to those that are written by friends and colleagues. Especially for work designations where technical skills and expertise are necessary, the recommendation and comments of people who have closely worked with the candidate can be deemed as more informative and aligned with the purpose of the reference letter’s creation.
2. A reference letter from a previous employer can help future and potential employers to have an idea about the candidate’s capabilities, strengths, deliverable, and professional background which can be an added value to the business and its operations. A reference letter can give out or present details that are not seen in a candidate’s resume, professional profile, application form, or cover letter.
Hence, more information that will be subjected for assessment can be given to the possible future employer of the candidate.
3. A reference letter from a previous employer can confirm the healthy and formal separation between the business and the candidate. It is essential for future employers to gauge not only the skills and deliverable of a candidate but also his or her character. You may also see simple resignation letter examples.
Through a reference letter from a person who has already worked with the candidate, it will be more efficient and faster for future employers to know whether the candidate is the perfect fit for the job—with the identification of characteristics, values, and work ethics included. You may also like how to write an official letter.
Not all reference letters work in the same way or in an identical manner. This is the reason why applicants must be selective when choosing the reference that they would ask or request to create the document for them. If you already agreed to create a reference letter for another individual, here are some of the guidelines and tips that you may follow:
1. Make sure that the reference letter can also act as a way for you to recommend or endorse the candidate. Provide information about the candidate’s personal and professional qualities that can help the business be better if the candidate will be added to its pool of employees. Just like a character reference letter used in volunteering and academic processes, your letter must also have a presentation of who the candidate is and why the candidate deserves to be considered.
2. Be aware of the language that you will use when writing the reference letter. As much as possible, be professional within the entire discussion. This can help the document to look more formal and business-appropriate. Moreover, this can reflect your professional identity. The more appealing your reference letter is, the better chances that it can truly help the candidate. You may also see complaint letter examples & samples.
3. Use references in the development of the reference letter draft. With the usage of examples, you can think of ways on how to guide your discussion. This will allow you to know the items that must be included in the scope of the document. As an example, you can provide just the right amount of information about you, the candidate, the previous company where you knew each other, and the specification of the qualities of the candidate. You may also like offer letter examples.
4. Be organized when writing the reference letter. Ensure that the details that you will include in the document are arranged accordingly. It will help if you can have a single paragraph designated for a particular subject or focus of discussion. You may also check out recommendation letter examples.
Before sending or submitting the reference letter, make sure that you have reviewed its content first. Look out for mistakes, errors, lapses, and other concerns that you need to look into and change. Try to create an impressive reference letter now so that you can be of help to a previous workmate who needs you as his or her reference.