Organizing an event is never an easy task. You need to manage a number of factors, such as the attendees, speakers, caterers, budget, and more. These all, however, depend on the event itself, but all events would certainly have attendees and speakers. However it is challenging to keep track of all event goers, especially if the event you are handling not only has more than just a few dozen attendees, but also requires follow-ups. As an example, let’s say that you are the head organizer for an all-week workshop, so you need to get in touch with the participants all week. The best way to do this is by using a sign-up sheet. This small but important piece of document helps you organize all information regarding all participants or members of a certain event. With that said, check out the best sign-up sheet templates below.
For event organizers and marketing teams, a sign-up sheet is everything. It helps them organize all the contact information of participants or prospects. It is a simple document, but it is vital for a platform’s growth in terms of their audience base. For most non-profit organizations, they utilize a sign-up sheet for potential volunteers; from there, these organizations can start screening each volunteer from the sheet. The log sheet is the first thing that your volunteer, participant, attendee, client, etc., interacts with, so it is best to start on a high note. If you are unsure of what to include, here are a few guidelines to help you:
Before creating a list of numbers and categories, you should include the title of the event, program, casting call, or whatever event you are organizing on the top most part of the sheet. This is to help your event goers identify what they are signing up for. Aside from the title, it is important that you include a brief description, around one to two sentences long. The description should include the purpose of the event and how it is relevant to the signees.
If your sign-up sheet includes more than a few categories, such as Name and Contact Information, then you should include proper instructions on the sheet. This can help people fill up the form much faster which in turn can lessen the long que of people lining up to register, which we all know can cause unwanted situations. Aside from that, always include a short terms and conditions statement on an event sign-in sheet.
Like with all other process documents, a sign-in sheet should always have proper font. That is because these forms must be straight to the point. And using the right font can help you. With that in mind, the font should be readable. When it comes to font on documents, less is more. Never go overboard with the font.
It is always best to organize your sheets in a simple layout. Remember, these documents should be straight to the point. Utilize the Table tool so that you can easily separate each category by columns and each entry by rows. Aside from that, this can help those that are signing up fill out the form at a much faster rate. Also, ensure that all columns are properly labeled and each row (if you have a sign-up sheet with multiple entries) is properly numbered.
Fortunately, sign-up sheets are quite simple and inexpensive (you can even make one from scratch for free) to create. There are two types of sign-up sheets that you need to know: for individuals and for multiple individuals. Essentially, forms for individuals would contain much more entries than forms for multiple people. However, that would also depend mostly on the event itself. You should also consider the spacing of the document. People must be able to enter their information properly. Lastly, make sure that you include all necessary information that you require from the attendees.
A sign-up sheet refers to a straightforward document that requires an individual to write down necessary information required by the form. What makes it different from the average small business form is that it only asks for a person’s basic information, specifically what is essential for the sheet’s purpose. A sign-up sheet is similar to the sign-up forms that we encounter in various social media applications whenever we want to enjoy what it has to offer. Other sheet examples may also be used in obtaining and disseminating information.
Going back to the importance of a sign-up sheet, this document’s goal is to gather relevant information of guests, visitors, participants, etc., of an event. Typically, a sign-up sheet includes name, contact information, date & time, and signature. However, you can always add more categories, so that you can gather more information.
Sign-up sheets are vital, but quite often overlooked. Indeed, it is a simple piece of document, but it can hold much weight, especially when you need to follow up on all contacts for future events, projects, gatherings, and more. These documents can help event managers, businesses, and organizations gather data that is relevant to their cause. So, get started on creating the best sign-up sheet. Select the right template from one of our many sign-up sheet templates above.