Meeting Minutes for Nonprofit

Meeting Details

  • Organization Name: Helping Hands Nonprofit
  • Date: August 15, 2024
  • Time: 3:00 PM – 5:00 PM
  • Location: Community Center Hall, Downtown
  • Attendees: Sarah Johnson (Chairperson), Michael Lee (Treasurer), Emily Carter (Secretary), David Kim (Board Member), Anna Green (Board Member)
  • Absent: None

Call to Order

  • Opening: The meeting was called to order at 3:05 PM by Sarah Johnson.

Approval of Previous Meeting Minutes

  • The minutes from the July 10, 2024, meeting were reviewed and unanimously approved without modifications.

Financial Report

  • Presentation: Michael Lee presented the financial report, highlighting a 10% increase in donations compared to the previous quarter and a 5% decrease in operating costs due to successful cost-saving measures.
  • Approval: The financial report was approved unanimously after discussion.

Old Business

  1. Community Outreach Program Update:
    • David Kim provided an update on the community outreach program, reporting successful events in July and an increase in community engagement.
    • Future Plans: Expansion of the program to two new districts was discussed and approved.
  2. Volunteer Recruitment Drive:
    • Anna Green reported on the volunteer recruitment drive, noting a 20% increase in volunteer sign-ups.
    • Continued Efforts: The board agreed on the importance of ongoing recruitment and approved the use of social media campaigns to attract younger volunteers.

New Business

  1. Fundraising Gala Planning:
    • Proposal: Sarah Johnson proposed organizing a fundraising gala in December to support year-end donation goals.
    • Discussion and Approval: The board discussed logistics, budget, and potential sponsors. The proposal was unanimously approved, with a planning committee formed consisting of Sarah Johnson, Emily Carter, and Anna Green.
  2. Grant Application Strategy:
    • Presentation: Michael Lee outlined a strategy for applying to three new grants focused on educational programs.
    • Approval and Action: The board approved the strategy and assigned Michael Lee and David Kim to lead the application process.

Committee Reports

  • Marketing and Public Relations:
    • Emily Carter highlighted recent media coverage and the launch of a new website design, improving online donations.
  • Program Development:
    • David Kim discussed plans for developing new educational workshops, requesting board feedback on priorities.

Other Business

  • Board Member Recruitment:
    • Sarah Johnson initiated a discussion on recruiting new board members to bring in additional expertise. The board agreed to start an informal search among their networks.


  • Closing: The meeting was adjourned at 4:55 PM by Sarah Johnson. The next meeting was scheduled for September 19, 2024, at the same location.

Prepared by:

  • Emily Carter, Secretary


  • August 16, 2024

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