Minutes Writing for First Meeting Example [Edit & Download]
Meeting Details
- Meeting Title: First Team Meeting for Project Phoenix
- Date: September 15, 2024
- Time: 10:00 AM – 11:30 AM
- Location: Conference Room B, Main Office
- Attendees: John Smith (Project Manager), Jane Doe (Lead Developer), Mike Johnson (UI/UX Designer), Emily White (Marketing Specialist), Alex Brown (Quality Assurance Lead)
- Absent: None
Call to Order
- Opening: The meeting was formally opened at 10:05 AM by John Smith.
Approval of Agenda
- The agenda was presented and briefly reviewed. No modifications were made. The agenda was unanimously approved.
Introduction of Team Members
- Each team member introduced themselves, sharing their roles and a brief background of their experience related to Project Phoenix.
Project Overview
- Presentation: John Smith presented an overview of Project Phoenix, outlining the project objectives, timeline, and expected outcomes.
- Discussion: The team discussed the project’s scope, with a focus on the initial stages and key deliverables for the first quarter.
Role Assignments
- Discussion: Team roles and responsibilities were clarified, with each member acknowledging their specific tasks and contribution to the project.
- Action Items:
- Jane Doe to finalize the development plan by September 22, 2024.
- Mike Johnson to present initial UI/UX design concepts by September 29, 2024.
- Emily White to prepare a marketing strategy outline by October 6, 2024.
- Alex Brown to develop a quality assurance timeline by October 13, 2024.
Communication Plan
- Discussion: The team agreed on a weekly meeting schedule every Monday at 10:00 AM. Communication tools such as email, Slack, and Trello were adopted for day-to-day collaboration.
- Action Item: John Smith to set up the communication channels and share access with all team members by September 17, 2024.
Questions and Concerns
- A brief Q&A session addressed individual queries about the project, with John Smith providing clarifications. The team expressed confidence in the project’s direction and their roles within it.
Next Meeting
- Date and Time: The next meeting is scheduled for September 22, 2024, at 10:00 AM in Conference Room B.
- Agenda Items: Review of development plan, initial UI/UX design concepts presentation.
Adjournment
- The meeting was adjourned at 11:20 AM by John Smith.
Prepared by:
- Emily White, Marketing Specialist
Date:
- September 15, 2024
Share :
Minutes Writing for First Meeting Example [Edit & Download]
Meeting Details
Meeting Title: First Team Meeting for Project Phoenix
Date: September 15, 2024
Time: 10:00 AM – 11:30 AM
Location: Conference Room B, Main Office
Attendees: John Smith (Project Manager), Jane Doe (Lead Developer), Mike Johnson (UI/UX Designer), Emily White (Marketing Specialist), Alex Brown (Quality Assurance Lead)
Absent: None
Call to Order
Opening: The meeting was formally opened at 10:05 AM by John Smith.
Approval of Agenda
The agenda was presented and briefly reviewed. No modifications were made. The agenda was unanimously approved.
Introduction of Team Members
Each team member introduced themselves, sharing their roles and a brief background of their experience related to Project Phoenix.
Project Overview
Presentation: John Smith presented an overview of Project Phoenix, outlining the project objectives, timeline, and expected outcomes.
Discussion: The team discussed the project’s scope, with a focus on the initial stages and key deliverables for the first quarter.
Role Assignments
Discussion: Team roles and responsibilities were clarified, with each member acknowledging their specific tasks and contribution to the project.
Action Items:
Jane Doe to finalize the development plan by September 22, 2024.
Mike Johnson to present initial UI/UX design concepts by September 29, 2024.
Emily White to prepare a marketing strategy outline by October 6, 2024.
Alex Brown to develop a quality assurance timeline by October 13, 2024.
Communication Plan
Discussion: The team agreed on a weekly meeting schedule every Monday at 10:00 AM. Communication tools such as email, Slack, and Trello were adopted for day-to-day collaboration.
Action Item: John Smith to set up the communication channels and share access with all team members by September 17, 2024.
Questions and Concerns
A brief Q&A session addressed individual queries about the project, with John Smith providing clarifications. The team expressed confidence in the project’s direction and their roles within it.
Next Meeting
Date and Time: The next meeting is scheduled for September 22, 2024, at 10:00 AM in Conference Room B.
Agenda Items: Review of development plan, initial UI/UX design concepts presentation.
Adjournment
The meeting was adjourned at 11:20 AM by John Smith.
Prepared by:
Emily White, Marketing Specialist
Date:
September 15, 2024