Email to Supervisor — page 1

Request

for

Approval

—

Q

1

Design

System

Migration

INT ERNAL

CORRESPONDENCE

To

Sarah

Chen

,

Director

of

Product

From

David

Park

,

Senior

Product

Designer

Date

January

15, 2026

Subject

Request

for

approval

—

Q

1

design

system

migration

timeline

Dear

Sarah

,

I

am

writing

to

request

your

approval

on

the

proposed

timeline

for

migrating

our

core

product

screens

to

the

new

design

system

.

After

reviewing

the

current

bottlenecks

with

the

legacy

component

library

,

I

believe

we

can

complete

the

migration

by

end

of

Q

1

without

impacting

the

roadmap

.

Current

situation

The

legacy

Sketch

library

has

become

a

significant

bottleneck

.

Over

the

past

two

quarters

,

design

inconsistencies

have

led

to

increased

engineering

handoff

time

and

multiple

rounds

of

revision

.

The

new

Figma

-

based

system

is

ready

for

production

and

includes

42

validated

components

.

Proposal

I

propose

we

allocate

two

design

sprints

(

four

weeks

)

to

migrate

the

12

highest

-

traffic

screens

,

followed

by

a

phased

rollout

of

remaining

views

.

This

approach

limits

risk

while

delivering

immediate

consistency

improvements

.

Resource

needs

This

timeline

requires

0.5

FTE

from

the

engineering

team

during

the

second

sprint

to

validate

component

behavior

in

staging

.

No

additional

contractor

budget

is

needed

.

1 / 2

Email to Supervisor — page 2

Timeline

Kickoff

:

January

20

Sprint

1 (

Core

flows

):

Jan

20 –

Feb

6

Sprint

2 (

Edge

cases

):

Feb

9 –

Feb

20

QA

and

release

:

Feb

23 –

Mar

6

Next

steps

If

you

are

aligned

,

I

would

like

to

schedule

30

minutes

this

week

to

review

the

component

audit

spreadsheet

and

confirm

engineering

capacity

with

the

team

.

I

can

have

the

detailed

migration

plan

in

your

inbox

by

Thursday

.

Let

me

know

what

works

best

for

your

schedule

.

Best

,

David

Park

david

.

park

@

company

.

com

· (415) 555-0182

2 / 2

Email to Supervisor

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