How Do You Address an Email Cover Letter?

How Do You Address an Email Cover Letter?


What Is an Email Cover Letter?

The email cover letter is often used these days since the email message itself serves a cover letter for any job application. However, the email cover letter is still preferably accepted by most employer today as it contains an additional information about the skills and experiences of an individual.

How to Address an Email Cover

The email cover letter is sent along with the job application email as well as the resume. Follow the directions carefully in the job posting and provide the requirements they requested. Make sure that you follow their directions properly as it is one of their ways of evaluating the potential applicants

How to Write the Perfect Email Cover Letter

Here is the format of a perfect email cover letter.

  • The subject line. Provide a specific subject line. Make sure that your subject line indicates the position you want to apply and your name. Example: Junior assistant editor – Clara Bell
  • The salutation. In the salutation, greet the recipients properly and politely. You can use “Dear” followed by their last name if you know them. You can also use “Dear Hiring Manager,” if you do not know the person. After the salutation, leave a blank line space.
  • The body of the email cover letter. In a formal email, the body consists of three paragraphs:
    • Introduction – This is where you state your reason why you are writing the introduction email. Mention also the position you applied for.
    • Middle – In this section, state what you can do regarding the job and what can you offer to the employer.
    • Conclusion – This is where you wrap it all up. If you have a resume attached, mention it here.
  • The complimentary close. Sign off in a polite way followed by a comma, then skip a line and write your name.
  • The signature. Include your name, contact details, LinkedIn profile, and other information.

3 Rules of Addressing Your Cover Letter

Writing your email resume and cover letter might the last thing you going to think after you find the perfect job. But, in reality, this should be the first thing you should consider. You might be having a hard time addressing yourself in email; you do not how to greet the recipients or something worse.

To help you with that, here are 3 rules of addressing your email cover letter.

  • Use a proper full-name salutation. This means that you have to address the recipient by their full name. If you know the hiring manager and you know that culture of their company is formal then using “Dear” followed by their first name and last name or only the last name is acceptable.
  • If you do not know the hiring manager, use the head of the department for the position you’re applying for. It is okay to address the head of the department if you do not know who the hiring manager is. Still better, use no names at all.
  • Be specific as possible. Okay, so you really have no name to address to. In that case, use the position supervising the one you applied for. For professional email example: “Content Writer Hiring Manager” or “Graphics Designer Hiring Manager”.