9+ Background Check Form Examples – PDF

A background check form allows businesses to get the signal from work candidates that they are willing to undergo a background check. This means that all the items that they have specified in their resumes, professional profiles, cover letters and other application documents will be counter checked and further evaluated. Without background check forms, it will be hard for your business to identify the best candidate that is not only qualified but is also fit for the job position open for employment. You always have to remember that work designations require not only technical skills but also the ability of an employee to be resilient and adaptive when it comes to facing changes and challenges within the work environment. If you want to execute a background check activity, you have to make sure that the pre-employment checklist that the human resource department will refer to must include the development of a background check form. It is of utmost importance for the background check form to contain statements and clauses pertaining to the agreement and authorization of the employee to be subjected to the background checking process.

Request for Criminal Record Background Check

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Acknowledgment and Authorization Regarding Background Investigation Form

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Content of a Background Check Form

If you want to have a productive, successful and efficient team, you have to be aware of the value that a new employee can add to your operations. The information that your background check form contains can affect the decision on whether an applicant will be hired by the company or not. With this, your background check form must be thorough, precise, and carefully thought of. Listed below are some of the most important details that you should never forget to include in your business’ background check form. You may also see hr memo examples & samples.

  • The date when the background check form has been given or handed to the candidate.
  • The simple statement of request for work candidate or applicant background checking.
  • The name of the applicant and other basic personal and professional information necessary to be known by the management.
  • The work position that the candidate is applying for.
  • The scope, terms, and limitations of the background check.
  • The possible areas of the candidate’s application that will be under evaluation and further assessment.
  • The references of the candidate and their contact information.
  • The signature line or signature space where the candidate will affix his or her signature as a sign of agreement for the background check to be done and for the content of the form to be fully-executed.

Just like other examples of HR forms, not all background check forms are identical or similar with one another. The items listed above are only the basic details that are important to be seen in a simple background check form. If your request for background checking is wider in scope, then add the items that the candidate needs to be knowledgeable of regarding the background check that you will execute in the future.

Sample of Background Check Request Form

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Background Check/Investigation Form

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Background Investigation Notice and Authorization Form

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Is a Background Check Form Truly Essential and Necessary?

Pushing through a background check activity without a background check form can actually lead to legal consequences for your business. Remember that confidential and private information can be involved and gathered during this process. Hence, it is essential for working candidates to be aware that they will undergo this phase of the hiring procedure. Even if most candidates are already aware that background check is commonly a part of recruitment, it is still essential for businesses to remind their applicants about the matter. Aside from these, there are more reasons why we think a background check form is essential and necessary:

  • The decisions and formal analysis of the management during the hiring, recruitment and selection processes can affect the efficiency of the team where the new employee will be designated in. This is one of the reasons why it is so important to thoroughly evaluate the working candidates. Aside from professional qualifications and other deliverables, their backgrounds must also be assessed. This will not take place if there will be no background check form at hand.
  • It is essential for consent to be given by the candidates before a company can actually implement background checking. It is of utmost importance for candidates to first be aware of the background checking activities so that they can agree to its terms and conditions. You may also see hr questionnaire examples & samples.
  • A background check form can be used as a proof that the candidates agreed to the background check activities. This can also set the limitations of the activity which can further ensure the candidates that their rights are protected. Through a background check form, candidates can be knowledgeable of what can be expected from this particular area of recruitment. You may also like hr notice examples and samples.

Volunteer Coach Background Consent/Release Form

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Confidential Background Check Authorization Form

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Background Check Disclosure and Authorization Form

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Useful Tips You Can Follow while Making Making a Background Check Form

As mentioned above, background checks are usually included in most hiring processes. It is one of the steps in the pre-employment procedures of businesses which keenly screens the candidates. A background check form should always be present whenever this activity will be executed. Here are some of the tips that can be useful in making an effective background check form:

  • Ensure that the brand or image of the business can still be reflected in the background check form content and format. It is essential for branding and corporate imaging to still be seen by your work candidates. This way, the background check form can be treated as a formal and professional document. You may also check out how to develop a human resources department business plan.
  • Be specific with the discussion about the background check. It is of utmost importance for your background check form to list down the particular areas that will be evaluated by the business. Through this, the candidate can still feel safe even if he or she will grant access to certain private information to the business. You might be interested in human resource budget examples.
  • Properly format the background check form. You can use templates if you are unaware of how to do so. Again, it is important for your background check form to be business-appropriate. Moreover, the flow of discussion present in your background check form can make the document more understandable. You may also see hr checklist examples & samples.
  • Make sure that your background check forms are comprehensive. Complete all the details that are necessary to be acknowledged by the candidates. Be as transparent as possible when making your background check form so that the credibility of your business will remain intact even after the processes of background checking.
  • Formal letter writing is highly-suggested when making a background check form. Knowing the proper language and tone for discussion can help the document become more effective.

Background Check Form

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Background Check Form Example

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Why Do You Need to Make a Background Check Form?

Making a background check form is like developing an investment checklist. The difference is that rather than looking for the steps and guidelines that you need to execute when investing in properties and other material things, you are actually investing in finding the right candidate that can add value to the business. Aside from the items that we have already discussed above, here are more reasons why we think it is important for your business to have a background check form:

1. A detailed background check form can help you thoroughly compare one candidate to another. This can give you an insight whether a candidate has what it takes to stay in the company for a long period of time. You may also see importance of human resource management.

2. A comprehensive background check form can ensure the management and the business that they are selecting the best candidates out of all the applicants. The overall qualifications of the candidate has already been assessed through a background check form which means that the human resource department can provide a job offer to the person who truly deserves it. You may also like best human resource policies and practices.

3. A well-formatted background check form can help candidates understand why the background check has to be done. With this, they can acknowledge the fact that the company respects their decision to be immersed in the particular activity.

If a background check form will be used by the business and signed by the applicants, then a background check can already be done. Through this, proper hiring decisions can be made which can then promote a higher retention rate for the business. This can also increase the possibility of the business to achieve its corporate goals through the help of qualified and effective individuals that the company can trust within the entirety of their employment. If you want to come up with a thorough background check form, make sure to download and review the content of the examples that you can download from this post. You may also check out creative ways to structure your hr department.

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