6+ Best Car Rental Quotation Examples & Templates [Download Now]


Most people prefer to rent a vehicle rather than to buy one because it’s cheaper and convenient, especially if they do not use it on a regular basis. Car rentals are highly marketable to people who plan to go on road trips, vacations, and special occasions. If you are into the car rental business, you need to have a formal statement with your client regarding your existing arrangement on your car rental services. Written quotations are one of them. Once your client accepts your quotation, both of you constitute a binding agreement.

Best Car Rental Quotation Examples & Templates

Know more about car rental quotations and read through the article. If you find anything that catches your interest, feel free to download any of our best examples and templates on car rental quotations.

1. Basic Car Rental Quotation

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  • Google Docs
  • MS Word
  • Pages

Size: A4 & US Letter

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Everybody wants to have a great deal of a vacation, and you don’t want to spoil their fun. Inform your clients about the rental price of your vehicle. Specify all your terms and conditions before and after they rent your car. Let them sign your car rental agreement and provide them with a precise quotation of your rental services. This car rental quotation has all the essential information you need for your business. All you have to do is edit and customize it to your preferences to get a personalized output.

2. Company Car Rental Quotation

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  • Google Docs
  • MS Word
  • Pages

Size: A4 & US Letter

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Keep track of your car rental transactions and send your clients this professionally-written company car rental quotation. Consider their benefits and safety during your transaction. Make them feel that your company can be trusted in terms of your facilities and service. Prepare your company for growth and sell your services through the quotations you send out. Close more deals, stand out from the competition, and download this template today.

3. Car Rental Business Quotation Format

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  • Google Docs
  • Google Sheets
  • MS Excel
  • MS Word
  • Numbers
  • Pages

Size: A4 & US Letter

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Business is business. Whatever products or services you offer to your clients, you need to track down every transaction you have with them to keep your company running. Show your professionalism by providing your clients with a well-designed quotation form to close your business deals. This car rental business quotation format is a perfect fit for your needs and is highly editable in various formats, making your work easier.

4. Car Rental/Purchase Quotation

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  • Google Docs
  • MS Word
  • Pages

Size: A4 & US Letter

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Before you begin your car rental/purchase business, you need to undergo intensive research on your market. Who are your probable clients? Who are your competitors? How can you encourage your clients to purchase or rent from your business? Create effective ways to close out more sales and rental deals, while you’re at it, take a good look at this premium car rental/purchase quotation template. Increase your team productivity and get the results you want.

5. Car Rental Quotation Letter

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  • Google Docs
  • MS Word
  • Pages

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In creating your quotation letter, make it simple, clear, and understandable for your recipient. Keep your information straight to the point and list down the essential details and rental policies you wish to convey to your clients. This may include the pricing of their requested vehicles and other service needed. Keep things formal with your clients and send them this customizable car rental quotation letter template in no time.

6. Car Rental Quotation Format

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  • MS Word

Size: 251 KB

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You must have a wise marketing strategy to catch your clients’ attention and persuade them to rent your cars. Make use of discounts and limited promos to attract them, and include this information in your car rental quotation format. If you need guidance on how to create one, this sample document is perfect for your needs. Specify the purpose of their rent, the location, and the total amount of the rental service in your quotation.

7. Sample Car Rental Quotation

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  • PDF

Size: 76 KB

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There are many things to consider in making a car rental quotation. First, you have to check your vehicle’s name and model, the rental period, the location, and the total amount of the rental service. Next is to include your terms and conditions. Do your clients need to fill the tank before returning the vehicle after use? How much is your cancellation fee? Keep your quotation clear and easily understandable for your clients.

8. Request for Car Rental Quotation

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  • PDF

Size: 657 KB

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A request for quotation is a process that asks vendors and suppliers alike to provide the cost of a particular product, project, or service. In requesting a quotation for your car rental business, this document allows potential car renters to send the details of their specific needs to their preferred car owners. Here, either of the parties involved can reject any offer that doesn’t meet the requested requirement on the rental agreement.

9. Request for Quotations for Car Rental

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  • PDF

Size: 362 KB

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There are many factors to consider in creating a request for a quotation for car rental, and it may take a long time to prepare one. First, you need to know the information about your vehicle provider along with the vehicle’s information and the rental costs. If you plan to provide a personal driver during the rental period, that is going to be an additional charge for your client. Insert your terms and conditions on the rental agreement and be very clear with your statement to avoid future conflicts.

Handing out quotations to clients is a common practice most businessmen do to inform them of the total cost of their client’s request. Quotes are very informative in regard to the relevant elements that can affect the price of a good, product, and service. Always remember that a good quotation is essential to all types of businesses, and having one helps your potential and existing clients to stay loyal to your service.

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