6+ Car Rental Quotation Examples & Templates [Download Now]


Wedding service, relocation, and date night—these are just among the many instances where a car rental can be a cost-effective alternative rather than buying a new car. Car rental businesses perfectly understood this, which is the reason why they are offering their cars for rent which can range from a few hours to a few weeks depending on the purpose of the rental. These entities must first inform the renters as regards the amount that they are going to pay through a car rental quotation. This quotation will present the different car options that are available for rent and their respective rental price.

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Know more about what to include and how to create a car rental quotation through the examples presented in this article.

Car Rental Quotation Examples and Templates

1. Car without Driver Rental Quotation

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Although some car rental quotations include the rate of the driver, there are also others that are not inclusive of the driver’s service rate. In this case, you can refer to this car without driver rental quotation example, which presents the item, model and description, model year, travel allowance per kilometer, net amount, and total amount. If you have additional notes, you can include them at the bottom of your quotation especially in regards to taxes and stipulations for the fuel. Always remember to make your words as simple as possible to avoid misunderstandings and disputes in the future.

2. Car or Taxi Rental Quotation

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Having a car or taxi rental business? It is important that you prepare a quotation beforehand in case potential clients would come and ask for the quotation of your rentals. It is also important to know the particulars of the individual or company renting the car, which include the name and address of the renter, contact number, registration number, and name and address of his or her bank. This is to make sure that the renter is credible and that the car is in good hands. Moreover, the particulars of the car must also be stated, including the monthly rate with or without fuel, overtime rate, night charges, and any other details relating to the rental of the car.

3. Request for Car or Vehicle Quotation

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When an organization needs to have a car to be used as a service, the authorized or key person must create a request for car or vehicle rental quotation and send it to their preferred car rental provider so that the car owners can present their available cars that are appropriate for the customer’s specific needs. The quotation must specify the purpose of their rent, location of service, preferred currency of quotation, type rental contract to be signed whether it is a long-term or a short-term agreement, name and number of the contact person, and signature of the requesting party or organization.

4. Request for Quotation for Car Rental

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A request for quotation is also a form of an invitation to car rental businesses to submit a quotation that would fit the specifications for their orders. Just like this request for quotation for car rental, it contains the following essential information: a letter or statement of invitation, particulars regarding the request for quotation, instructions to bidders, schedule of requirements, and a list of returnable bidding forms. The name and signature of the one preparing the document must also be included as well as that of the one approving the release of such document. This is for the bidders to be informed that the request is legit and is coming from a credible client.

5. Detailed Request for Car Rental Quotation

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All the necessary details that both the renter and the car owner must know should be stipulated in the request for quotation, just like this detailed request for car rental quotation example. If you are a client requesting a quotation, you must ask the owner to include the following details: provider information, such as the name, address, and contact details of the owner or provider and name and contact details for three references using the provider’s service; vehicle information; driver details, which include the name of the driver, type and validity of the driving license, years of experience as a driver, and specialist training; and rental costs, namely the daily rent excluding fuel and any other costs associated with the rental of the car.

6. Comprehensive Car Rental Quotation

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This comprehensive car rental quotation form is a part of a request for a quotation from a certain entity hiring a car service. The quotation form must be filled out by the car provider with the necessary information that the customer needs. It is also important to note for the clients that they must specify the car that they prefer and the specific use of the car. This is important because there are instances when the provider can suggest a more appropriate car that fits the current needs of the client. Other charges and fees must also be specified ahead of time, as well as the stipulations regarding who will shoulder the tax and fuel expenses.

7. Brief Request for Car Rental Quotation

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When you write a request for car rental quotation, only include those items that are essential and related to your request to make it brief and easily readable by the party accepting the request. With that said, you can see from this brief request for car rental quotation that it concisely presents the items related to the car rental, such as the scope of work, submission requirements, evaluation criteria, terms and conditions, quotation instructions and deadline, withdrawal of the quotation, and the highlights of the provisions in the rental contract in order for the car provider to have at least a background on the agreement regarding the car rental that they are providing.

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