How to Email a Resume to a Potential Employer

How to Email a Resume to a Potential Employer


What Is a Cover Email?

An email cover letter is similar to a cover letter. It is sent along with a resume to provide additional information about your skills, experiences, and why you are the perfect fit for the job. The cover email is often used today when sending an application email since the email itself serves as a cover email.

What File Format Should a Resume Be?

The file format of your resume is extremely important when sending it via email. If you save your resume to a specific file format but the employer may not be able to open it, chances are your application example may be ignored. Most employers want a .doc (a Microsoft Word file) or a PDF file of your resume.

How to Choose the Right File Format for Sending a Resume via Email?

The best way to choose the right file format of your resume is to follow instructions. Most employers have a tracking system (ATS) that may not compatible with the format you use. So, if the employer will instruct you to save your resume in a particular format such as application email, follow that.

To give you an idea, here are the differences of the widely used file formats.

Doc

  • Standard format accepted in most businesses
  • Low file size
  • May have virus risk

PDF

  • Compatible with any computer
  • Eliminates virus risk
  • Not editable

What to Include in Resumes

To recap the important information you should include in your resume:

  • Objective statement. This states the purpose of your resume and your specific job or career smart goal.
  • Summary of qualifications. This will highlight your qualifications and the reason why you are a perfect fit for the job.
  • Personal Information
    • Full name
    • Age
    • Height and weight
    • Contact information with email address
    • Permanent and mailing address
    • Gender
    • Nationality
  • Education
    • Name of the school graduated
    • Course or degree program
    • Honors
  • Work experiences or internship program(s)
  • Award certificate and or academic certificate(s)
  • Skills and talents
  • Additional information
    • Hobbies
    • Seminars attended

Tips for Emailing a Resume to an Employer

  • Use a professional and formal email address. Your formal email address should highlight your name. For example, firstname.lastname@gmail.com. This way, it will leave a good impression to the employer.
  • Choose the appropriate file format for your resume. Follow the instructions of the employer on what file format should your resume be saved. Or use a Doc or email examples in PDF format.
  • The file name of your resume must be your name. Name it as your complete name so that the employer can identify it easily.
  • State that you have attached your resume in your email.

Dos and Don’ts of Emailing Your Resume

Here are the dos and don’ts when emailing your resume.

Dos

  • Provide a specific, clear, and concise subject line.
  • Create a professional email.
  • Name your resume file format appropriately.
  • Follow instructions when saving you resume in a specific file format.
  • Include all the necessary information in your resume.
  • Always include a cover email letter.

Don’ts

  • Provide long and unclear subject line.
  • Use ALL CAPITAL LETTERS in the subject line.
  • Misname or fail to name resume file.
  • Include unnecessary and insignificant information in your resume.
  • Forget to provide a cover email letter.
  • Use unprofessional and improper email address.