10+ Best Equipment Rental Agreement Examples & Templates [Download Now]


In order to lay out all the essential terms and conditions relevant to equipment rental, you need to have a well-drafted agreement that accounts for all the responsibilities and obligations of both parties involved. The agreement should complete details about both parties, name, and description of the equipment, the date for the primary period, effectivity date and renewal, the amount for initial or security deposit, rental payment, and particular payment terms, details for delivery and installation, insurance policies, and so on.

Equipment Rental Agreement Templates and Examples

1. Equipment Rental Agreement

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File Format
  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US Letter Sizes

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Since an equipment rental agreement is a legally binding document, it is best to check with a legal professional if what you have included in its provisions are all legal before you have your client sign it. You should fairly account and provide for all the rights of the client as well as yours as the owner, and incorporate it in the agreement. If you are looking for a template that has been approved by legal experts, you can download this one and edit its contents as necessary.

2. Standard Equipment Rental Agreement

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File Format
  • MS Word
  • Pages

Size: A4, US

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Since the equipment you have rented by your clients is your biggest assets as a business, it is important to take every necessary measure to take care of it. Hence, the agreement should include all the terms and agreements that will keep your equipment safe and provide for all the necessary actions that will be taken should it be damaged in any way. Should you need an editable rental agreement to use for renting your equipment, this one has all the essential features provided for.

3. Premier Equipment Rental Agreement

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File Format
  • PDF

Size: 49 KB

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Since you are trying to convey a clear message about the equipment and the rental policies you have in place to your client, the agreement should be comprehensive and clearly written. It should immediately discuss the stipulations included in the rental of the equipment such as how to take care of it, the amount for the rental fee and payment terms, delivery and installation, and others. If you are trying to draft one yourself before having it checked out by a legal expert, you can have an example that you can use as a guide similar to this one.

4. Quality Equipment Rental Agreement

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File Format
  • PDF

Size: 55 KB

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Since you are about to enter into a legal agreement with a client regarding the rental of equipment, the equipment rental agreement you hand to the client should contain all the relevant information about the equipment and your business’s rental policies. This will ensure that the client understands what he or she is getting into when signing that agreement. Furthermore, it should also remind the client that he or she is legally obligated to settle all obligations related to the rental; otherwise, he or she will face legal repercussions.

5. BBQ Equipment Rental Agreement

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File Format
  • PDF

Size: 193 KB

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Sometimes your home barbecue equipment is not enough to cater to a huge batch of orders especially when you are trying to hold a big BBQ party or start a BBQ business for a short period of time. And if you simply do not have enough funds to buy a heavy-duty BBQ equipment, then, it is ideal to just rent one or more out. In that case, you will need to sign an agreement that will legally bind you as the renter, and the owner; it will present all the essential details about the equipment rental.

6. Photo Equipment Rental Agreement

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File Format
  • PDF

Size: 869 KB

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Although you have the eye to capture beautiful images, sometimes, the equipment you have is not suitable for the places or themes. If you are planning to use better and high-quality cameras for an upcoming photography session or event, you can rent out one to use for a short period of time. This means that will engage in a legal arrangement with the owner and will sign a photography-related agreement. The rental agreement will inform you of your responsibilities, e.g. financial payments, maintenance, and so on.

7. Stage and Equipment Rental Agreement

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File Format
  • PDF

Size: 163 KB

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As you rent out a venue to host an event you are organizing, you will also have to rent out their equipment. In this example, you can clearly see how each important aspect relating the rental of the venue or stage and equipment are all clearly discussed to help you understand what your responsibilities and obligations are. This stage and equipment rental agreement example is the perfect guide to use should you like to study the stipulations of a usual agreement when renting a stage venue or if you are planning to draft one yourself.

8. Trailer Equipment Rental Agreement

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File Format
  • PDF

Size: 193 KB

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Some people will need trailers for professional and personal reasons; others may use it a dressing room when shooting, while others will use for their personal travels. Regardless of the purpose, it is completely necessary to give the client an agreement that will discuss all the policies, terms, and conditions related to the rental of the equipment. Similar to this agreement example, it should comprehensively lay out the responsibilities of both parties during the effectivity period of the rental.

9. Master Agreement for Equipment Rental and Operating Personnel

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File Format
  • PDF

Size: 28 KB

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Some contractors or third-party companies will rent out heavy construction equipment to other contractors especially when they do not have a big construction going on. This helps them generate more income aside from what they get from their current business transaction. In that case, they will need to have the renter sign an agreement that will help present all the necessary information regarding the equipment to be rented, payment fees and terms, maintenance policies, repercussions in case of damage, legal sanctions for agreement breakage, and so on.

10. Outdoor Equipment Rental Agreement

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File Format
  • PDF

Size: 137 KB

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There is equipment that is intended to be used only on indoor venues and there is also equipment that is durable enough to withstand weather changes of an outdoor venue. If you are a business that focuses or specializes in outdoor equipment, you should have a rental agreement that is comprehensive enough to help the renter easily understand its premise. This means that your agreement should be clear, simple, and direct to the point in presenting all the important information about the equipment and rental policies you implement.

11. Football Equipment Rental Agreement

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File Format
  • PDF

Size: 260 KB

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As you know, different sports require different materials and equipment. When an institution or organization decides to host a specific sport, there is a chance that you will have to rent out equipment relevant and necessary for that sport. Looking at this example, you will clearly see that the equipment to be rented is specific for football. It has an easy format and layout that will help the client easily understand its gist. You can use this example as your guide and reference if you want to create a short and direct business agreement.

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