Examples of Writing a School Report

Some professors in academic institutions ask for a report rather than an essay and in most cases, students are often confused about what that really means. It is not a rare occurrence for many people to struggle to know what to write in their general report.

Confusion often arises about the specific writing style, what to put in the report, the language to use, the length of the report and other factors. Students will want to earn a good grade and reports are a big part of earning a good grade. If you are one who is struggling to write a report, here are some tips to help you in making a good report.

What is a Report?

According to the Business Dictionary, a report is a document containing information organized in a narrative, graphic, or tabular form that is prepared on periodic, regular, or as required basis. Reports may refer to specific periods, events, occurrences, or subjects, and may be communicated or presented in oral or written form. Reports are basically presenting a list of facts of an event or a subject. Reports are never opinionated. There are different kinds of reports and one famous example is a news report. See news report as having only presenting facts of a certain event that has an impact on the society. You may also see project report examples & samples.

Basically, a report is a short, sharp, concise document which is written for a particular purpose and audience. It generally sets out and analyzes a situation or problem, often making recommendations for future action. It also needs to be clear and well-structured.

Requirements for the precise form and content of a report will vary between organization and departments and in a study between courses, from tutor to tutor, as well as between subjects, so it’s worth finding out if there are any specific guidelines before you start. You may also like management report examples.

1. Reports May Contain the Following Elements:

  • A description of a sequence of events.
  • Some interpretation of the significance of these events or situation, whether solely your own analysis or informed by the views of others with proper reference.
  • An evaluation of the facts or the results of your research.
  • Discussion of the likely outcome of future courses of action.
  • Your recommendations as to a course of action; and
  • Conclusions.

However, not all of these elements will be included in every report. Don’t forget to take note of the format your professor or instructor might have provided. If they did, strictly follow their given format to avoid deductions in your points. You may also check out examples of business report.

2. Sections and Numbering

A report is designed to lead people through the information in a structured way, but also to enable them to find the information that they want quickly and easily. Reports usually, therefore, have numbered sections and subsections, and a clear and full table of contents page listing each heading. It follows that page numbering is important. You may also see monthly report examples & samples.

Modern word processors have features to add a table of contents and page numbers as well as styled headings; you should take advantage of these as they update automatically as you edit your report.

3. Preparation of Writing a Report

The structure of a report is very important to lead the reader through your thinking to a course of action and/or decision. It’s worth taking a bit of time to plan it out beforehand. You may also like consulting report examples.

 Know the Topic of Your Report

You will usually receive a clear brief for a report, including what you are studying and for whom the report should be prepared.

First of all, consider your brief very carefully and make sure that you are clear who the report is for (if you’re a student than not just your tutor, but who it is supposed to be written for), and why you are writing it, as well as what you want the reader to do at the end of reading: make a decision or agree on a recommendation, perhaps. You may also check out free report examples & samples.

Keep Your Brief in Mind at All Times

During your planning and writing stage, make sure that you keep your brief in mind: who are you writing for, and why are you writing it.

All your thinking needs to be focused on that, which may require you to be ruthless in your reading and thinking. Anything irrelevant should be discarded. You may also see marketing report examples.

Make sure that you keep track of your references, especially for academic work. Although referencing is perhaps less important in the workplace, it’s also important that you can substantiate any assertions that you make so it’s helpful to keep track of your sources of information. You may also like sample activity reports.

The Structure of a Report

Like the precise content, requirements for structure vary, so do check what’s set out in any guidance.

However, as a rough guide, you should plan to include at the very least an executive summary, introduction, the main body of your report, and a section containing your conclusions and any recommendations. You may also check out project report examples & samples

1. Abstract

The abstract is a brief summary of the contents. Even if this is found at the beginning of your report when you know the key points to draw out. It should be no more than half a page to a page in length.

Remember the executive summary is designed to give busy ‘executives’ a quick summary of the contents of the report.

2. Introduction

If the abstract summarizes your report, the introduction begins your report and it sets out what you plan to say and provides a brief summary of the problem under discussion. It should also touch briefly on your conclusions. Use transitory words to direct your report to the main content of your body. Transitory words such as the following listed below can be used:

  • As a result
  • Under those circumstances
  • In that case
  • For this reason
  • For
  • Thus
  • Because of the
  • Then
  • Hence
  • Consequently
  • Therefore
  • Thereupon
  • Forthwith
  • Accordingly
  • Henceforth
  • In other words
  • To put it differently
  • For one thing
  • As an illustration
  • In this case
  • For this reason
  • To put it another way
  • That is to say
  • With attention to
  • By all means
  • Notably
  • Including
  • Like
  • To be sure
  • Namely
  • Chiefly
  • Truly
  • Indeed
  • Certainly
  • Surely
  • Markedly
  • Such as
  • In fact
  • In general
  • In particular
  • In detail
  • For example
  • For instance
  • To demonstrate
  • To emphasize
  • To repeat
  • To clarify
  • To explain
  • To enumerate

You can use these words and phrases as you go about your report.

3. Main Body

The main body of the report should be carefully structured in a way that leads the reader to the issue.

You should split the main body into sections using numbered subheadings relating to themes or areas for consideration. For each theme, you should aim to set out clearly and concisely the main issue under discussion and any areas of difficulty or disagreement. It may also include experimental results. All the information that you present should be related back to the brief and the precise subject under discussion. You may also see status report examples.

If the information you put is not relevant, leave it out. Be sure not to beat around the bush when you’re writing your report.

4. Conclusions and Recommendations

The conclusion sets out what you found out, what you learned, what you discovered, and what you draw from the information, including any experimental results. It may include recommendations, (or these may be included in a separate section). You may also like investigation report samples and examples.

Recommendations suggest how you think the situation could be improved and should be specific, achievable and measurable. Recommendations might be addressed to the people who may be affected by the issues or topics in the report. You may also check out

Writing Style

When writing a report, your aim should be to be absolutely clear. Above all, it should be easy to read and understand, even to someone with little knowledge of the subject area.

Aim for crisp, precise text, using plain English, (avoid poetic language or deep vocabulary) and shorter words rather than longer, with short sentences. Remember, reports must be understood by the readers right away, and not to confuse them. You may also see quality report examples

1. Avoid the Use of Jargons

If you have to use any specific words that are exclusive in specific fields such as medicine, business, science, etc., you should explain each word as you use it. You can put a Definition of Terms section in your report if there are too may jargon. However, if using jargon is not necessary, replace some of it with simpler words that everyone can understand. You may also like technical report examples & samples

As with any academic assignment or formal piece of writing, your work will benefit from being read over again and edited ruthlessly for sense and style.

Pay particular attention to whether all the information that you have included is relevant. Also remember to check tenses, which person you have written in, grammar and spelling. It’s also worth one last check against any requirements on the structure. You may also check out visit report examples & samples

For an academic assignment, make sure that you have referenced fully and correctly. As always, check that you deliberately plagiarized or copied anything without acknowledging it. Some academic institutions have a software that detects papers to see if there are any plagiarism present in your report. Make sure to always cite sources and paraphrase terms when you are citing published articles, books, journals, etc. You may also see research report examples

Now that you’re done preparing, making, and editing your report, now it is eligible enough to pass it to your professor. This may be a long task to do, but it will help you to learn the art of discipline and sharing your knowledge with everyone. You may also like book report examples & samples

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