17+ Business Expense Examples & Templates


An organization and its stakeholders rely heavily on the financial department to churn out the business expense and income report. This gives a very important insight into how well the company is doing financially as it directly affects the number of profits earned in a certain period.

Here are some of the most useful business expense examples and templates that companies and financial managers can use to capture the financial snapshot of an organization.

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Business Expense Examples & Templates

1. Business Expense Voucher Template

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Size: 8.5×4

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If a company is planning an event in which the employees are expected to participate, there are bound to be expenses. In such events, organization may choose to hand out business expense vouchers to the employees to fill in and return later. The employees can manage expenses on their own and later get these vouchers reimbursed for the amount they have spent. Here is a great business expense voucher template that can be used in such a time.

2. Business Expense Report Template

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Size: A4 & US

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If you are working as the financial advisor for a company then this business expense report will come in handy for you. You can write down the calculations of expenses and income incurred in a certain period and give your financial analysis – all in one with this report. Download today for free and impress your board of directors.

3. Business Expense Budget Template

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Size: A4 & US

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A business expense budget template such as this one can be very useful when calculating the income and expenses for an organization. The financial department can use this format to come up with a comprehensive yet very easy to understand format for the report. Download and edit the content in PDF today.

4. Business Income & Expenses Worksheet Template

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Size: A4 & US

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Have you been given the task to create a business income and expenses worksheet? Here is the perfect template for that. Simply download this today and edit the categories inside according to your company’s expenses. You can mention the fiscal year, types of expenses and income categories in the worksheet to give an accurate screenshot of the financial situation of the company.

5. Small Business Income and Expenses spreadsheet Template

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Size: A4 & US

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A small startup of a business will have to keep a very solid track of its expenses because the funding is usually limited or on credit and every dollar counts. Here is the best small business income and expenses spreadsheet template that the business owner can use. It is a simple spreadsheet that can be edited in a number of applications.

6. Free Business Expense Sheet Template

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Size: A4 & US

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If your employee has traveled on your company’s behalf for business development then you have to pay for the travel expenses. You can hand over this business expense sheet to the employee to mention the trip’s expenses including the accommodation, lodging and meals.

7. Free Business Expense Report Template

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Size: A4 & US

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Here is a free business expense report template that an employee can use if he has spent money on a business trip or event and wants to reimburse it. It includes many relevant headings but if your expenses were from a different heading, you can edit these.

8. Free Monthly Business Expense Report Template

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Size: A4 & US

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Here is a free monthly business expense report template. As a financial manager at your firm, you can use this format to record monthly expenses and later use these reports to compile a yearly expense report that you can present in an official expense meeting.

9. Business Expense Policy Example

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Size: 106 KB

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If you are not sure what your business expense policy should be, then this example will be very useful to you. You can create a business expense policy like this one and approve it for your own company. The purpose of this business expense policy is to provide guidelines to the employees seeking reimbursement and requesting direct payment through an invoice.

10. Business Expense List Example

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Size: 87 KB

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Looking for a regular and quick business expense list to see what sort of expenses a new business incurs? Here is the perfect business expense list example which contains over 28 different types of expenses that you might be interested in.

11. Business Expense Manual Example

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Size: 722 KB

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Creating a business expense manual can really simplify financial transactions for a company. If you have a comprehensive policy of employee expenses and how they can go about reimbursing them, then your financial department will be saved a lot of time from having to explain the process again and again. Here is the business expense manual which addresses the concern.

12. Travel and Business Expense Policy Example

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Size: 154 KB

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In order to ensure that employees don’t misuse the travel allowance, a company can create a travel and business expense policy. Here is the example policy that you can copy and which mentions what terms and conditions are there for reimbursement and expense allowance.

13. Employee Business Expense Reimbursement Example

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Size: 346 KB

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Use this template to give your employees who are intersted in reimbursing expenses according the policy you have created. Download the form today.

14. Business Expense Reimbursement Form Example

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Size: 150 KB

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If your employees have to submit requests for reimbursements, they can use this reimbursement template. Download the simply version in PDF format.

15. Food and Business Meals Expense Example

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  • PDF

Size: 184 KB

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Business meals and food expenses can be reimbursed by a company if the employees submit the request through this form and template. Download and make the basic edits today.

16. Employee Business Expense Example

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Size: 78 KB

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This is a comprehensive employee business expense template which your HR department can keep to give out to employees for reimbursement purposes. Download in PDF format today.

17. Business Meeting Expense Form Example

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Size: 120 KB

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If you have attended a foreign business meeting and incurred some travel expenses, you can use this business expense template to request reimbursement. Download in PDF versiont today.

18. Basic Business Expense Example

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Size: 712 KB

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Here is a basic business expense policy that you can download and review to create a similar one for your own organization. Download for free in a PDF format today.

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