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As we all know, it’s a standard operation when employees wish to quit their jobs, they must give the company a resignation letter for a two weeks notice or a 30 days notice. It is a formal way to tell the company you wish to leave without any issues.
Most if not all companies require their employees to send in their resignation 30 days before the day they will be leaving the company. This way, the company has time to administer to all the necessary things like looking for someone else to replace you, add up all your earnings and to train someone else to take your place. To understand more about this, we have some examples for you to check out.
A resignation letter is a type of letter an employee writes to resign from their position in the company for different reasons. Some of the reasons could be health, personal, going back to school or moving to a different country to live.
Even though resignation letters are not as common as some other forms of letters like application letters, request letter forms, and authorization letters, they are still as important when you need to jot down one before leaving your current company. It may sound like a difficult task to do, it really is not. Before anything else, let’s get to know the steps in composing a resignation letter.
The date, the recipient, their title, the name of the company, address, and contact details should all be written down on the left side. All the necessary information must be written down correctly and completely. The date must be written in the form of writing the whole month, the day and the year. No shortcuts. It is a formal letter, and must be treated as such.
After greeting your employer, tell him or her the reason why you wish to resign. Bear in mind, your reason must be valid and true. Companies are more likely to ask you questions as to why you are leaving, and if they match your reason through the letter. For valid reason or reasons, companies would most likely go for these types of answers. Health, moving to another state, and family. Regardless of what it is, give them the reason. Don’t forget to add the date you are planning on leaving the company. It has to be 30 days prior to you leaving as stated in the policy of your company.
Be civil. Be polite. Just because you are writing a letter of resignation, does not mean it is an opportunity for anyone to say rude things about your employer and the company. Show them you are a professional through your words. There is going to be a better chance the company will accept your letter than being rude, which may result in being denied the chance to resign.
You can however say thank you for the experience, the opportunity and state what you have learned while working with them. End the letter with kind words. Do not forget to add your name and signature and the position you had while working with them.
Yes. As all companies have the right to know why their employees plan on resigning. Not putting the reason for resigning, the company may deny your request. It’s best to be safe than sorry.
Yes. As it is a formal way of leaving and it shows you are being a civil, and professional.
Yes. As you promised to complete the days following your resignation through the letter you gave.
Now you have the general idea as to how a resignation letter is written. Seen some examples and templates of it as well. The result would be easier if you follow the simple steps and download the examples above.