17+ Free Resignation Letters – PDF, DOC

Should the time come for you to look a more challenging and better working experience and environment, it is also the time for you to resign from your current job. Some people resign from their corporate jobs to start their own business, do freelancing instead, travel the world or anything their heart desires. If you wish to do what you want, how do you properly leave without tainting the relationship you have built with the people that you have worked with?

While it is true that working fro a job that is not related to your chosen field will give you experiences that be useful for your future, it is also true that it is better to share your expertise on a relevant field. After all, you have devoted so much time and money to be called an ‘expert’ in your field and working for a job that is a long shot from your field is a disappointment. Therefore, it is normal and quite understandable to resign from a job to pursue your true career path and passion.You may also see professional resignation letters.

However, even though it is acceptable, you must always aim to leave the job in a cordial and professional manner. It is quite possible to leave a company without burning the bridges especially with the people you have worked. It is important  to remember that the company and the people can be good references, too, if ever you need a reference letter for your future job.You may also see manager resignation letters. resignation letter1

Why Write a Resignation Letter?

Despite existing circumstances, it is advisable to leave your job on good terms with the management and people you closely worked with. As mentioned before, you will never know when you’ll see them again and probably need their help in the future. It always pays to try and keep the relationship you have built with them on a positive footing.

A resignation letter is your chance to express your gratitude towards your employer for the opportunity, experiences and the knowledge they have shared with your. It is also your mention the positive things you have learned and experienced while working with them. It also provide you an opportunity to send the company well wishes despite being no longer a part of the company. In addition, it also a chance to let them know of the reason/s why you’re leaving the company. You may also see employee resignation letters.

Although there are instances when you might resign because the relationship you have with your management is no longer cordial, you should always try to be positive and at the very least respectful and professional. Leaving the company without prior notice and a proper resignation letter can be interpreted as disrespectful. Despite tension in the relationship and tempting as it may be to tell them how disappointed you are of the company, you must always strive to be respectful.You may also see no notice resignation letters.

Aside from all of these reasons, your resignation letter will be considered as a supporting document should the management recruit fro a replacement. This also helps the HR avoid hiring more that what is required. The letter will also serve as the supporting document when they draft a letter of acceptance or acknowledgement of your resignation. In addition, the letter will also serve as a basis when they write your service letter which you will need for future employment.You may also see short resignation letters.

Therefore, a resignation letter is important because it helps you keep the relationship you have had with the employer as positively and professionally as it can be. Aside from it being a part of courtesy, it is also a way for you to preserve your reputation and dignity as a professional in the industry. The letter is also your last form of communication with the company and you have to make it count.You may also see two weeks notice resignation letters.

Resignation Letter Template Example

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Resignation Letter Format Example

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Resignation Letter Template Example

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Dos and Don’t in Quitting Your Job

No matter the degree of offense or the subtlety of the reason why your are resigning form your current job, it is important to make a graceful exit from the company. It is the easiest way for you to move on and maintain a professional reputation. Listed below are the dos and don’ts when resigning from your job:

Dos

  • Consider your decision carefully. This is a big decision, there is no turning back once the letter is submitted. If issues with colleagues or manager exists, it is better to have a personal chat with the HR before officially resigning.
  • Should you decide to resign, check your employment contract. Your contract contains the required notice period and significant information about the resignation process of the company. This is important because it can help you avoid breaching your contract.
  • Carefully write your letter of resignation. Your resignation letter must contain the relevant information regarding your resignation. It should specify the date you want to leave and provide a brief explanation of your reason. You letter need not be lengthy, it should only be short and direct. You may also see immediate resignation letters.
  • What you say to your boss and colleagues should be the same. It is important to keep negative opinions you have to your boss or colleagues to yourself. It can affect the relationship you have with them. Remember that you might need them as reference for your next job, therefore, it is important to avoid conflict.
  • Personally explain to your boss your decision and hand in the letter. It is always better to personally tell your employer first before you actually tender in your resignation letter. Set an appointment with your employer to discuss your decision to leave the company, you can submit your letter afterwards.
  • Tell the management that you wish to leave before the completion of the full notice period. If you want to leave before you complete the notice period, ask them if that is possible for you to do. However, keep in mind that they might not grant this request. You may also see relocation resignation letters.
  • Sort out issues such as holiday pay, expenses or bonuses owed, and the procedures for handing back equipment such as company mobiles. Your notice period should still paid their normal pay. Before you officially leave, settle all accounts and turnover what needs to be retained by the company.

Don’ts

  • Rant to colleagues friends, clients or on social media about negative things about the boss, the team or the whole organisation. You may have some unpleasant experiences with your employer and/or colleagues but is very unprofessional to rat them out to strangers especially when you post it on social media. Refrain from doing so, you may gain a couple of likes and shares but your professional reputation will be at stake. It is important to maintain a professional demeanor all throughout.You may also see official resignation letters.
  • Have a harsh exchange with the employer behind closed doors. Doing so will make you the talk of the whole office and damage the professional relationship you have established. And given the video recording capacity of mobile phones, you might end up becoming viral on the internet and that is not always good.
  • Abruptly walk in from the job unless there are no other alternatives. Not only is it not professional, it is downright disrespectful. It can spark anger from your employer and colleagues. Ding so will cause so much hassle to everyone in the company. More importantly, you can be liable in the eyes of the law for breaching your contract.You may also see temporary job resignation letters.
  • Sending an email about your frustrations on your last day on the job. This might seem tempting but there is just no point in doing so. Instead of focusing on the frustrations and disappointments, focus on moving on and finding a better job.

Nurse Resignation Letter Example

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Youth Affairs Journalist Resignation Letter Example

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Company Director Resignation Letter Example

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Teacher Resignation Letter Example

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Resignation Letter Example

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Contents of a Good Resignation Letter

A resignation letter must be able to clearly explain to your employer why you are resigning. Aside form that, it must be written following a business letter or professional letter format. In order to ensure that its main purpose is carried out effectively, you must know and understand what should be included in your resignation letter. Here is a list on the contents of an effective resignation letter:

  1. Return Address
  2. Date when the letter was written
  3. Inside Address
  4. Appropriate Salutation
  5. Body of the Letter
    1. A statement of intent that you will be leaving your job.
    2. The name of your official staff position.
    3. The date of your last day on the job.
    4. Gratitude to your employer for hiring you.
    5. A highlight of your time there (optional)
    6. An offer to train your replacement.
    7. Your contact information.
    8. A neatly written conclusion.
  6. Complimentary Close
  7. Signature Line

Chief Army Resignation Letter Example

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University Faculty Resignation Letter Example

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Police Resignation Letter Example

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Last Minute Resignation Letter Example

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Resignation Letter Format Example

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How to Write a Resignation Letter

First, you have to remember that a resignation letter is formal piece of document, therefore, it must be written in a business letter format. Follow the structure to that of a business letter. The most commonly used structure when writing a resignation letter is a full block style. In a full block style, the return address, date, inside address, complimentary close and signature line are all justified to the left side of the paper. In addition, the first word of each paragraph is not indented. You may also see resignation checklists.

On the top portion of your paper, the return address should be indicated. This contains your information such as your name, position in the company and address. After that, you skip a single line then add the date when the letter was written. A single line after the date, the inside address is then written. The inside address contains the name, position in the company and company address of the receiver of the letter. After the inside address, you skip a single line to write the salutation. Salutation is the greeting you extend to your receiver before you start the letter. In this case, you know the receiver well enough, you should address the letter using his or her last name. For example, “Dear Ms. Jones.”You may also see  resignation email examples.

A single line after the salutation, you can start the body of your letter by writing the introduction of your letter. The introduction of your letter must immediately state the purpose of the letter i.e your resignation. In the introduction, you should also include the position fro which you are resigning. The specific date when you wish to leave the company must also be indicated in the introduction.

The second paragraph of your letter can be used to briefly explain the reason for your resignation. However, you must remember that the explanation should only be about one to tow sentences long. There is no need to include all of the details. In addition, the negative comments and overemotional sentiments are not necessary in this part of the letter. Be professional rather than emotional. You can also include a brief expression of gratitude in this paragraph. Only write a simple thank you for the experiences the company has shared with you and all the knowledge they have imparted. You may also see business reference letters.

In the third paragraph, you can offer a hand in training your replacement should you have the time and offer to help with the transition of responsibilities and information to other employees. By doing so, you need to include your contact number if ever the company has questions with regard to the ongoing project you were handling before you left.

Lastly, conclude your letter by thanking the employer again and expressing your well wishes for them. Remember that this letter can help you maintain the professional relationship with the company, its management and its employees. This letter must be written using professional language and tone. Be sure to relay positivity and professionalism in your letter. You may also see appointment letters.

Career Change Resignation Letter Example

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Bank Manager Resignation Letter Example

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Executive Associate Resignation Letter Example

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Associate Justice Retirement Resignation Letter Example

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Faculty Resignation Form Example

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Tips in Writing a Resignation Letter

Remember that you want to leave in a positive note, you have to write your resignation letter perfectly so that you can have a positive last impression in the company. If you still find yourself confused while drafting your resignation letter, here are a few tips to help you write an effective resignation letter:

1. Be specific. Make sure your express your intention to resign clearly and specify when you want to leave. That way, the employer can realistically see what you can achieve with the time you have left with the company.

2. If you say it, mean it. Don’t offer to do anything after you have officially resigned if you don’t mean it. Leaving tasks or responsibilities unfinished will leave a bad impression your employer and it can affect your professional reputation. You may also see professional letter format.

3. Don’t surprise your employer. You have to give enough notice to your employer before you actually walk out of that job. Traditionally, you should give at least two weeks to notify your employer that you plan to resign two weeks from that time. This will enable the employer to find alternatives or a replacement before you leave or at least give them the opportunities to settle the technical matters as well as the projects or responsibilities you are currently holding.You may also see employee termination letters.

4. Be diplomatically honest. Convey the reason for your resignation tactfully. As mentioned before, you can state a reason but it is not necessary to dwell into details and cause unnecessary drama. Only state a few explanation about your decision, save the dramatic proclamations and complaints for home.

5. Be yourself. While there are a hundred free templates you can use online, it is important to remember that those are merely guides. Write a letter that best reflects you as an employee and as a person. Trust your capacity to write a resignation letter that is the most suitable for your office. Besides, your personal touch or writing manner is much better than just copy-pasting from the internet.You may also see job application letters.

6. Don’t write a novel. At best, the most important part of the letter is the final date of employment. That’s it. There is no need to write too many words that don’t you don’t even mean. Keep it short.

7. Stick to the point. There is no need to add unnecessary words to your letter. No need for overemotional sentiments, stick to the point that you are trying to make that is your resignation.

8. Adapt it to your contract. Showing that you have considered what was written in your contract means you have thought this major decision through. You an include references from your contract that directly relates to what you’res saying.You may also see internship cover letters.

9. Use formal or professional language. While you have built a friendly relationship with your manager, it is important that you maintain a professional tone in your letter. Use professional language when writing your letter, a resignation letter is still a professional piece of document.

10. Make sure the date is right. Make sure that the date you have indicated in your letter is the date you have mentioned to your employer during a face-to-face conversation with him or her. The date you state in your letter will be the basis of the employer for the ceasing and relinquishing your responsibilities, compensation, office materials, etc. You may also see formal letters.

11. Proofread your letter. Before you submit your letter, make sure you have thoroughly reviewed it to correct the errors. This will also let you determine if what you have written in what you actually want to say to your employer. Edit out any mistakes be it in spelling, grammar or punctuation.

12. Keep a copy of the letter. It is better to keep a copy of the letter to have proof that you actually submitted it and proof on your last day. This way you have evidence for the authenticity of your resignation should anyone question it. You may also see business proposal cover letters.

Conclusion

Your resignation letter will be the last written communication you will hand in to your employer, out of respect it must be written professionally. Although you may want to immediately leave or just storm out of the office and not come back forever, it important that you submit a resignation letter to help preserve the relationship you have with your employer. Not only that, it is also your way of thanking the company for all opportunities it has offered to you and the doors it has opened for your future.You may also see complaint letters.

Regardless of the state of your relationship with your employer or colleagues, when you want to leave the company submit a resignation letter. not only will it smoothen out your exit, it can also leave a good impression in your name. We hope this guide was of help to you while you write a letter of resignation.You may also see reference letters.

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