Official Job Application Letter – 10+ Examples, Format, How to Write, Tips, PDF
When applying for a job, an official job application letter is a crucial document that introduces you to potential employers. This formal letter, often accompanied by a job application form, outlines your interest in the position and highlights your qualifications. Including a reference letter from a previous employer can enhance your credibility, while a character reference letter may provide insights into your personality and ethics. To ensure your application stands out, consider using a job application review form to refine and perfect your application. These tools collectively help present a strong case to your future employer, making your job application more effective.
What is Official Job Application Letter?

Official Job Application Letter Format
To craft an effective official job application letter, follow this structured format with clear sections:
Header
Your contact information, including name, address, phone number, and email, along with the date of the letter, should be at the top. Below that, include the employer’s contact information: name, title, company, and address.
Salutation
Start with a formal greeting such as “Dear Mr./Ms. [Last Name],” or “Dear Hiring Manager,” if the name is unknown.
Introduction
Begin with a clear statement about the job you are applying for and where you found the listing. Briefly introduce yourself and express your enthusiasm for the role.
Body
Explain why you are the right candidate for the job by discussing how your previous experiences, skills, and accomplishments align with the job requirements. You can also mention any special qualifications or experiences that enhance your application, and refer to any included reference letters from previous employers or character references.
Closing
Conclude by reaffirming your interest in the position and noting any documents you have attached, such as your resume or reference letters. Encourage the employer to contact you for an interview to further discuss your potential contribution to the company.
Complimentary Close
End with a professional closing such as “Sincerely” or “Best regards,” followed by your name and signature if it is a hard copy.
Enclosures
Mention any additional documents you are including with your application, ensuring everything required is noted.
Official Job Application Letter Example
Jane Doe
123 Maple Street
Townsville, State, 12345
Phone: (123) 456-7890
Email: janedoe@email.com
Date: January 20, 2025
Mr. John Smith
Hiring Manager
ABC Corporation
456 Elm Avenue
City, State, 67890
Dear Mr. Smith,
I am writing to express my interest in the Marketing Manager position listed on LinkedIn. With over five years of proven experience in dynamic marketing environments, I am eager to bring my expertise in strategic planning and digital marketing to ABC Corporation.
Having led numerous successful campaigns at XYZ Company, I developed strategies that increased customer engagement by over 40% year-over-year and significantly boosted online presence. My background in developing comprehensive marketing plans and leading cross-functional teams makes me a strong candidate for this role. Additionally, I hold an MBA with a specialization in Digital Marketing, which complements my hands-on experience.
I have included reference letters from previous employers that attest to my dedication and leadership skills, along with a character reference letter that speaks to my professional ethics and personal integrity.
I am very enthusiastic about the opportunity to work at ABC Corporation and am confident in my ability to contribute positively to your team. I look forward to the possibility of discussing my application in more detail and am available for an interview at your earliest convenience. Please find my resume and the aforementioned reference letters attached.
Thank you for considering my application. I hope to bring my skills and experiences to ABC Corporation and contribute to your team’s success.
Sincerely,
Jane Doe
Enclosures:
- Resume
- Reference Letter from Previous Employer
- Character Reference Letter
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Outline for Official Job Application Letter Example

Sample Job Application Letter with Format (for applicant with experience)
January 1, 2018 (date to be listed should be when the application letter will be submitted)
(standard format – phone number, home address, email address of applicant)
(standard format – name of HR manager or other company officer, name of company, company address)
Dear Ms. Jones:
I am very interested with the job position your company is offering, namely the full-time Sales Executive position. The reason why I am applying for this position is due mainly to the lure and prestige that your company brings. XYZ Corporation is one of the leading retailers of computer equipment in the city, and has been so for the past decade.
My track record as a proven and effective sales person has also led me in applying for this job. I have worked previously for ABC Corporation and DEF Corporation for five years combined, both of which involved heavy sales work.
My interest in working for the company, my proven sales track record, and my desire to be the best sales person I can become will help me land this job. You can reach at this phone number, +02987443546 and I have also attached my resume for your reference.
I hope we can talk soon about my application. Thank you very much!
Sincerely,
Chuck Taylor
Sample Job Application Letter with Format (for fresh-graduate applicants)
July 4, 2018 (date to be listed should be when the application letter will be submitted)
(standard format – phone number, home address, email address of applicant)
(standard format – name of HR manager or other company officer, name of company, company address)
Greetings, Mr. Lee!
I am submitting this application with the intent of applying as a Comic Book Artist in your company. I recently graduated with a Fine Arts degree from the University of Michigan, and working for Marvel Entertainment, Inc., will definitely start off my graphic artist career on a high note.
Despite having no work experience after only graduating last month, I believe can become a long-term asset for Marvel Entertainment, Inc., due to the skills I possess. I am very proficient in both Adobe Photoshop and CorelDRAW, as evident in the designs I attached in this application.
Aside from the designs, I also attached my resume as well as my transcript of records for your easy reference. I hope we can talk soon about my application. Thank you and have a nice day!
Sincerely,
Wade Wilson
Sample Job Application Letter with Format (for career-shift applicants)
February 14, 2018 (date to be listed should be when the application letter will be submitted)
(standard format – phone number, home address, email address of applicant)
(standard format – name of HR manager or other company officer, name of company, company address)
Good day, Ms. Targaryen!
I hope you are having a fine day! I am very interested in the Technical Analyst vacancy which your company is hiring. This is to inform you that although I do not have any working experience as a technical analyst, I have been preparing for this day ever since I switched careers from being a registered nurse.
My passion has always involved programming and software development, in which I assisted my brother in his software business, selling and maintaining various software security systems to small businesses around the city. I resigned from my work as a nurse six months ago, and after that time I attended numerous seminars and immersed myself in an extensive self-review on software development to prepare me for this job application.
I have attached my resume, certificates from the software development seminars I attended, and various character references with mention of my programming skills for your reference.
Thank you and I hope we can talk soon about my application.
Respectfully,
Sansa Stark
Sample Job Application Letter (for managerial positions)
January 1, 2018 (date to be listed should be when the application letter will be submitted)
(standard format – phone number, home address, email address of applicant)
(standard format – name of HR manager or other company officer, name of company, company address)
Good day, Mr. Curry!
I hope all is well with you. I am writing this application with the intent of applying as an Accounting Manager in your company, Golden State Inc. Being a manager requires lengthy relevant work experience as well as strong leadership and communication skills.
In regards to work experience, I have worked in a managerial capacity for more than four years in another accounting firm. When it comes to my leadership and communication skills, I made sure the employees in the previous company I worked in strictly adhered to company policies while meeting the required monthly and annual quota. The employees did not only barely meet the quota, but performed at high efficiency rates on a regular basis.
My long-term plan is to work with Golden State Inc. to continue my career on a successful path. I also plan to replicate the success I had with my previous company to Golden State, and make sure this company meets its goals and achieve long-term sustainability.
I have also attached my resume for your reference. I am looking forward to meeting with you soon to discuss my application. Thank you and have a great day!
Sincerely yours,
LeBron James, CPA
Store Manager Job Application Letter Example
How to Write an Official Job Application Letter

- Start with Your Contact Information: At the top of the letter, include your name, address, email, and phone number, followed by the date, and then the employer’s name, title, company, and address.
- Use a Professional Greeting: Address the hiring manager or recruiter directly with “Dear Mr./Ms. [Last Name],” or if the name is unknown, use “Dear Hiring Manager.”
- Open with a Strong Introduction: Clearly state the position you are applying for and mention where you found the job listing. Briefly introduce yourself and explain why you are interested in the role.
- Highlight Your Relevant Qualifications: In one or two paragraphs, discuss your relevant job experience, skills, and achievements. Tailor this section to the job description to emphasize how your background makes you a perfect fit for the position.
- Include a Closing Paragraph: Reiterate your interest in the position and express your desire for a personal interview. Mention that you have attached your resume and any other required documents.
- End with a Professional Sign-off: Close your letter with a formal sign-off like “Sincerely” or “Best regards,” followed by your name.
Tips for Writing Official Job Application Letter
- Tailor Your Letter: Customize your application for each job. Research the company and mention specific details about the company or job that excite you. This shows you have taken the time to understand the company and are genuinely interested in the position.
- Be Concise: Keep your letter to one page. Stick to the point and avoid unnecessary details. Highlight only the most relevant achievements and experiences that relate directly to the job requirements.
- Use a Professional Format: Start with your contact information at the top, followed by the date, and then the employer’s contact information. Use a professional font like Times New Roman or Arial in size 10-12.
- Start Strong: Your opening paragraph should grab the reader’s attention. Start by stating the position you are applying for and how you learned about it. Briefly mention why you are interested in the role and the company.
- Showcase Your Skills and Experience: Use specific examples to demonstrate how your skills, achievements, and past work experiences align with the job requirements. Quantify your accomplishments with data and numbers when possible.
- Explain Gaps or Changes in Your Career: If there are gaps in your resume or you are changing careers, briefly address these in your letter in a positive way. Explain how your previous experiences contribute to your ability to perform well in the new role.
- Include Soft Skills: While technical skills are important, soft skills like communication, teamwork, and problem-solving are highly valued by employers. Illustrate these with examples where you used such skills effectively.
- Call to Action: Close your letter by expressing your enthusiasm for the position, stating your desire for an interview, and mentioning that you have included your resume and possibly other documents (such as references).
- Proofread: Before sending, thoroughly proofread your letter for any spelling, grammar, or formatting errors. A clean, error-free letter sends a message of professionalism and attention to detail.
- Use a Professional Closing: End your letter with a formal closing such as “Sincerely” or “Best regards,” followed by your name.
FAQs
What should be included in a job application letter?
Include your contact information, a professional greeting, introduction, body paragraphs highlighting your qualifications, a closing paragraph, and a formal sign-off.
How long should my job application letter be?
Keep it to one page to ensure clarity and conciseness, focusing only on relevant details.
Is a job application letter necessary?
Yes, it personalizes your application, showcases your writing skills, and explains why you’re the best fit for the job.
Can I use a generic job application letter for multiple applications?
No, customize your letter for each job to address specific job requirements and show genuine interest in the position.
What’s the difference between a job application letter and a cover letter?
Both terms are often used interchangeably, but a job application letter can be more formal and specifically respond to a job listing.