49 Formal Letter Examples and Samples

49 Formal Letter Examples and Samples


In the presence of formal email writing these days, letter writing has become less common. However, some of the letters that are written today will be among the most important ones, such as writing a letter for a job application, request for proposal, bank applications, and so on.

Those letters are called formal letters since they are used within a professional organization and can only be accepted if it is formally written. A formal letter follows a correct format that is used in every business. This format is the standard in writing a formal letter.

Formal Business Letters

Business Proposal Example

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  • Doc
  • Docx

Size: 2 kB

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Business Complaint Letter

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  • PDF

Size: 142 kB

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Business Thank You

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  • Doc
  • Docx

Size: 3 kB

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Formal Resignation Letter

Job Resignation Sample

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  • Doc
  • Docx

Size: 3 kB

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Formal Thank You Letters

Employee Thank You Letter

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  • Doc
  • Docx

Size: 15 kB

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Interview Thank You Sample

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  • Doc
  • Docx

Size: 10 kB

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What Is Formal Letter Writing?

A formal letter writing or formal letter is a kind of business proposal letter. However, this can be a misleading term since formal letters are not necessarily only used in business.

We use a formal letter to entail any written letter for formal purposes, such as applying for a loan in the bank, recommendation letter, complaint letter, writing a reference letter, and so on.

We address formal letters to banks, doctors, employers, government officials, landlords, and to companies and academic institutions. Letters that are for friends and families are considered informal letter.

How Do You Start and End a Formal Letter?

The way your start a formal letter will depend on how formal you need to be.

  • If you are applying for a job or bank application and you don’t know the person whom you are writing for, you can start with “Dear Sir / Madam” and end it with “Yours faithfully”.
  • For formal business correspondence, such as business reference letters, you can start with “Dear Mr. / Dear Ms.” (+ surname) and end it with “Yours sincerely” (+ your name).
  • Some formal letters with uncertain reception usually start with “To whom it may concern” and end with either of two closers mentioned above.

Formal Complaint Letters

Employee Complaint

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File Format
  • Doc
  • Docx

Size: 2 kB

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Complaint Letter to Hospital

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  • PDF

Size: 71 kB

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Formal Request Letter Samples

Meeting Request Example

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File Format
  • PDF

Size: 36 kB

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Transfer Request Letter

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  • PDF

Size: 102 kB

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Vacation Request Sample

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  • Doc
  • Docx

Size: 4 kB

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Formal Acceptance Letters

Job Offer Acceptance Example

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File Format
  • PDF

Size: 50 kB

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Apology Acceptance Letter

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  • Doc
  • Docx

Size: 2 kB

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Resignation Acceptance

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File Format
  • Doc
  • Docx

Size: 2 kB

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Formal Application Letters

Job Application Sample

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File Format
  • PDF

Size: 15 kB

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Leave Application Example

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File Format
  • Doc
  • Docx

Size: 3 kB

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Scholarship Application Cover Letter

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  • Doc
  • Docx

Size: 7 kB

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Loan Application Letter

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  • Doc
  • Docx

Size: 2 kB

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The Parts of a Formal Letter

  • The Heading. This part contains the sender’s address (usually two or three lines). It also contains the name of the company and address, a phone number, fax number, and e-mail address or something similar. This part is written in the left margin. An example:
    • John Doe
      123 Elm Ave.
      Greenville, ON M1N 2P3
  • The Date. The date must be written with one blank space after the last line of the heading. The month must be written in full word followed by the date and year.
    • April 15, 2017
  • The Inside Address. This part contains the recipient’s name and the address of letter that is being sent to. Make it as complete as possible. Include titles and names, if you know them. This is also written in the left margin.
    • Mr. M. Leaf
      Chief of Syrup Production
      Old Sticky Pancake Company
      456 Maple Lane
      Forest, ON 7W8 9Y0
  • The Salutation. Also called the greeting. This parts of the formal letter are always formal and normally begins with “Dear”. Include the person’s last name, if you know them.
    • Dear Sir / Madam (last name),
      Dear Mrs. / Ms. (last name),
      To whom it may concern (note: this is also acceptable)
  • The Body. This part contains the complete message of the letter. It can be handwritten or printed. The message should be clear, concise, logical, and related to your objective. The body usually contains three paragraphs and must provide a line in between.
    • Introduction.
    • Description.
    • Conclusion.
  • The Complimentary Close. This part is placed on the second line after the last line of the body. This is short, polite, and ended with a comma followed by the signature on the next line.
    • Yours truly,
    • Sincerely,
    • Best regards,
  • The Signature. This part contains the name of the sender together with his/her title. For example,
    • John Doe
      Manager

Formal Apology Letter Examples

Business Apology Sample

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  • Doc
  • Docx

Size: 2 kB

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Formal Cover Letters

Business Cover Letter

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  • PDF

Size: 134 kB

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Proposal Cover Example

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  • Doc
  • Docx

Size: 3 kB

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Job Cover Letter Sample

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  • Doc
  • Docx

Size: 3 kB

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Email Cover Letter

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  • Doc
  • Docx

Size: 2 kB

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Formal Leave Letters

Sick Leave Letter

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File Format
  • Doc
  • Docx

Size: 2 kB

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Maternity Leave Sample

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  • Doc
  • Docx

Size: 6 kB

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Annual Leave Request Letter

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  • Doc
  • Docx

Size: 3 kB

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Vacation Leave Letter

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File Format
  • PDF

Size: 425 kB

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Formal Meeting Letter

Disciplinary Meeting Letter

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File Format
  • Doc
  • Docx

Size: 121 kB

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Formal Notice Letters

30-Day Notice Letter

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  • Doc
  • Docx

Size: 3 kB

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Two Weeks’ Notice

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  • Doc
  • Docx

Size: 2 kB

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Formal Offer Letters

Business Offer Letter

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File Format
  • PDF

Size: 186 kB

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Purchase Offer Sample

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File Format
  • PDF

Size: 4 kB

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Job Offer Letter

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File Format
  • PDF

Size: 43 kB

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Formal Official Letters

Official Leave Letter

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File Format
  • PDF

Size: 3 kB

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Official Thank You Letter

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File Format
  • Doc
  • Docx

Size: 3 kB

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The Dos and Don’ts of Formal Letters

Dos

  • Always provide your name and address as the sender.
  • Address your letter to a specific person or company.
  • Always be formal in writing a letter.
  • Make your message clear and concise.
  • Always follow the correct format of a formal letter
  • Be sure to sign the letter.

Don’ts

  • Miss out writing your name, address, phone number, and email address.
  • Forget to write the recipient’s name and address.
  • Use incorrect spacing, margin, and format.
  • Using unfamiliar slang, jargon, and complex language.
  • Improper salutation and closing.
  • Wrong grammar, spellings, and punctuation.
  • Be unprofessional.

Formal Proposal Letter

Budget Proposal Example

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  • Doc
  • Docx

Size: 3 kB

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Formal Personal Letters

Personal Thank You Letter

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File Format
  • Doc
  • Docx

Size: 3 kB

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Personal Business Letter

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File Format
  • PDF

Size: 18 kB

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Personal Introduction

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File Format
  • Doc
  • Docx

Size: 2 kB

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Formal Permission Letters

Permission Request Example

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File Format
  • Doc
  • Docx

Size: 13 kB

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Formal Recommendation Letters

Business Recommendation

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File Format
  • Doc
  • Docx

Size: 2 kB

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Job Recommendation

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File Format
  • Doc
  • Docx

Size: 9 kB

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Formal Warning Letter

Written Warning Letter

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File Format
  • Doc
  • Docx

Size: 7 kB

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Formal Termination Letters

Equipment Lease Termination Example

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File Format
  • Doc
  • Docx

Size: 3 kB

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Employment Termination

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  • Doc
  • Docx

Size: 3 kB

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Contract Termination due to Poor Performance

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  • Doc
  • Docx

Size: 3 kB

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Formal Scholarship Letters

Scholarship Acceptance

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File Format
  • Doc
  • Docx

Size: 4 kB

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Thank You Letter Sample

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File Format
  • PDF

Size: 22 kB

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The Rules in Writing a Formal Letter

When writing a formal letter for business, application letter for job, bank applications, and other formal letters, it is important that it should follow a correct format. A correct format of a formal letter is an accepted professional protocol.

Here are the rules in proper formal letter writing.

  • Start with your name and address as a sender. The phone number and email address are optional.
  • Skip a line, and enter the correct format for the date.
  • Skip a line, and provide the recipient’s name and address.
  • Skip a line, and enter the appropriate salutation.
  • Below the salutation, enter the subject or the objective statement of your letter. Make it as short as possible but understandable.
  • Skip a line, and begin the content of your letter. Divide it into three paragraphs. Provide a space in between.
  • Skip a line, and enter the suitable and appropriate complimentary closing. Keep it polite as possible and end it with a comma.
  • Below the complimentary closing is your name and below your name is your title.
  • Provide your signature for validity.
  • Everything must be left-aligned.

Our formal letter examples here follow the correct format. You can download these examples and make it as your reference.