Writing a report has always been a great way to identify information that has been missing during an investigation. The best investigators will always have the time to look for that missing piece of information. It may be in a form of a question or any type of shortcomings that has been detected. Reporting an investigation is a complex thing to do wherein an investigator would likely to handle multiple complicated issues of which each of them has to be studied well, explained and analyzed.
Writing an investigation report is essential in the investigatory process. You cannot go immediately trying to investigate something without having a report at hand. Try to look through this article to see what an investigation report would let us know.
An investigation report is a type of document that provides details about the findings of a certain investigation as soon as a particular incident occurs. This is where the investigators input the issue, evidence analysis and conclusion. Everything that is written should be based on the evidence itself not on the opinion of an investigator. These kind of reports are usually kept in archives when it is not in used. It will only be taken out once there has to be clarifications and information needed. Investigation reports are written by authorized personnel like in the case of a detective who is assigned either in private institutions or in the police.
The first thing that you have to consider in writing an investigation report is that it has no format, but it is using a specific structure. Providing an outline is the best way to start writing a report. Below is the outline:
General Case Information – this contains the name of the person who is reporting, case number and dates.
Summary – this refers to a brief overview about an incident including the parties involved, the cause and the outcome.
Recommendation – this refers to the suggestions on what kind of measures needs to be taken.
Purpose of Investigation – refers to the objectives.
Description of the Incident – write down what happened in the incident in chronological order.
Interviews Documentation – provides the details about the interview. This also requires the notes of the interviewer itself.
Summary of the Interview – provides the most important data gathered during the interview process.
Evidence and Findings – helps in understanding about the situation that aids in finding for the right solution.
Conclusion – this contains the final decision for the case involving the summarized information about a particular policy applied.
Appendices – provides the necessary additional files or document that is considered essential throughout the investigation process.
Always get in to the main point of the report. When you write for general case information, remember that it should only consist of a short paragraph. You simply put the date and the happening during the incident. Write your work in a simple language so that it would be easier for the readers to understand. Write comprehensively and in a professional way. Lastly, use active voice. Using active voice will help you connect to people. If in case that some of your information cannot be compressed in one sentence, try to deliver those information in a few sentences but you should have to make them clearer. It is always best to avoid misunderstandings and misinterpretations.
Incidents are very hard to prevent. This is an occurrence that is usually accompanied by an investigation. Accidents are the result of damage, injury and the like.
Investigation reports helps in finding preventive measures which is both beneficial to the police department and to some companies. Aside from that, it also aims to resolve internal issues.
Use only short words and paragraphs. It is also essential to put headings, subheadings, etc. especially if you are writing for reports. You should also have to edit and proofread to ensure the accuracy and clarity of your report.
Going through an investigation would require a step-by-step procedure. If you skip one of the procedures, your report might become ineffective and invalid or lacking information. Ensure all of the information are facts since this type of report can be used for future reference and analysis.