16+ Project Meeting Minutes Examples & Templates


A project cannot be formulated by only one person; it requires the contribution of various people from an enterprise willing to work on it. Many meetings are held to discuss how the project will proceed and whether it is headed in the right direction. Meeting Minutes are therefore maintained to keep track of all agendas discussed during a meeting. A project meeting minutes helps the project manager, as well as the team, to keep a record of all the changes required to be made and new procedures implemented for the smooth functioning of the project. These meeting minutes will help you construct one for your own project. Given below are 16+ project meeting minutes examples and templates that you may refer to.

Project Meeting Minutes Examples & Templates

1. Project Meeting Minutes Example

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The template is a meeting on a project based on roadway and drainage improvements on roads. The template is generated by the University of Colorado in Colorado Springs that is responsible for taking up public research projects in their area. The template highlights the plans discussed in the meeting which are required to be executed for the project.

2. Project Meeting Minutes Format

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The Wilder Foundation had conducted a meeting for a PILOT (Payments in Lieu of Taxes) project taken up by them. This template provides a detailed outline of the aforementioned project. If you can’t seem to grasp how meeting minutes are made for any project or program then you can use this template as a reference. It acts as a sample on how each proposal and discussion held during a meeting is recorded for future reference.

3. Sample Project Meeting Minutes Example

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When conducting a meeting it becomes imperative at times to generate an annexure which keeps a record of what was discussed and keep it as a reference document. In the above template, a Project Implementation Committee (PIC) had conducted a meeting to discuss the scheme of building awareness on intellectual property rights under the National Manufacturing Competitive Program for the MSMEs. It lists the participants and the agenda discussed in the meeting.

4. Project Meeting Minutes in PDF

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The California State University Chapter in Long Beach has presented the meeting minutes that discuss the CMS-FIN version 8.4’s status. It is a software meant for digital content management and requires a discussion on various aspects to ensure its successful functioning. This template can be useful when it comes to creating a summary out of the meeting minutes.

5. Printable Project Meeting Minutes

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Sometimes coming up with systematic can be pretty difficult, as it falls under an important document used and created by any company or enterprise, and has several rules that must be followed. The template is a sample of a meeting minutes of a meeting conducted to discuss the data collected on a survey funded by the state of Indiana and is based on improving the condition of children there.

6. Simple Project Meeting Minutes

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This template created by the Oklahoma State Department of Health is of a health workforce; and is based on the minutes of the service meeting held for discussing the service they are required to provide and receive from the government.

7. Basic Project Meeting Minutes Example

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When creating a meeting minutes certain pointers are to be kept in mind such as, the objective of the meeting, the participants present and the agendas discussed. If you need a more visual idea on how to create one then refer to this template.

8. Sample Project Meeting Minutes

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Big projects that are usually funded by the government such as in this case the European Regional Development Fund, and they also require much more elaborate meeting minutes to help keep a record. You can use it to record the meeting minutes of any large organization’s meeting.

9. Project Meeting Minutes Template

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Health Workforce, a sub-organization belonging to the state of Oklahoma’s health department, had created a document of meeting minutes for the agenda and action plan discussed during the meeting which you may use as a sample from this template.

10. Simple Project Meeting Minutes Example

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This is a sample of minutes of a kick-off meeting produced by a contractor for Health and Consumer Protection Directorate-General highlighting the objective, management, and procedure of a project about to be executed that is co-funded by the World Health Organization (WHO).

11. Formal Project Meeting Minutes

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This is the meeting minutes of a HIT grant meeting, it has a detailed documentation of the discussions of various topics that were held. The template portrays how each topic was discussed and analyzed to reach a conclusion.

12. Printable Project Meeting Minutes Example

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This is a meeting minutes of a meeting held by the Gunduwa Regional Conservation Association of Australia. The template presents a table, highlighting the different aspects of a meeting conducted regarding the aboriginal issues.

13. Professional Project Meeting Minutes

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The point of conducting a meeting is to align your own thoughts with your team member’s. The template given here can be formatted by you to create a meeting minute.  It was developed for the Capstone Project to enter their meeting minutes along with introspection notes about self assessment.

14. Simple Project Meeting Minutes in PDF

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The Danish Ministry of Environment had conducted a kick-off meeting for their project BALANCE which is a marine-based project. It highlights the various aspects of the project kick-off meeting focusing on the opinions of all participants.

15. Standard Project Meeting Minutes Example

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The template is based on a technical advisory meeting of a plan project held by the Peterborough County. You can use it to construct the meeting minutes of any committee meeting that is held for such technical matters. It provides an update on various actions taken based on the project.

16. Project Meeting Minutes Sample

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This is an annexure of project meeting minutes meant to be kept as a record of for the project manager. A project team is also required to conduct a meeting among them talking about how they will proceed with a project plan or how they are currently functioning with the project plan.

17. Project Management Meeting Minutes

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This is a Preston Village Project Management Team meeting minutes that discusses the declaration of financial interest in the retirement units that are leased for the elderly, and confirmation of minutes of the previous meeting along with a report by officers.

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