7 Minutes Writing Examples & Samples

7 Minutes Writing Examples & Samples


Conducting a plan meeting for company is an essential process for every organization. Meetings allow an organization to properly tackle the important matters which affect the organization both in a positive and negative way. Meetings also help in solving problems, and enables an organization to function and conduct its day-to-day operation properly.

Details of such meetings always need to be recorded for future references. Such meetings often include the important matters which are discussed during the meeting. Here, we will be discussing about minutes writing, which is a vital process in conducting meetings.

Meeting Minutes

Details
File Format
  • PDF

Size: 191 KB

Download

Formal Minutes Sample

Details
File Format
  • PDF

Size: 7 MB

Download

Board Minutes Outline

Details
File Format
  • DOC

Size: 4 KB

Download

Formal Minute Example

Details
File Format
  • PDF

Size: 88 KB

Download

What Is Minutes Writing?

Minutes writing is the actual process of writing skills the minutes of a meeting. The word minutes (of meetings) refers to the official written record of a certain meeting.

In minutes writing, the writer primarily discusses the meeting, in full detail. It records information about the events of the meeting, including

  • a list of attendees and absentees during the meeting,
  • the matters considered by the meeting participants, and
  • conclusions or decisions regarding such matters.

The secretary of the organization typically writes the minutes of meeting.

Purpose of Minutes Writing

Minutes writing basically aims to record the entire meeting. Writing the minutes basically allows one to summarize the whole meeting, for the participants of the meeting to refer to in the future.

It also serves to inform the absentees of the agenda of the meeting, especially the most important ones. Writing the minutes allows the member of the organization to properly manage and record the exchange of information during the meeting. Minutes of the meeting is another form of effective communication inside the organization. In writing the minutes one needs to pay attention to what the participants do and say, which means, the writer needs to pay attention to even the smallest detail during the meeting.

Minute Writing Format

Details
File Format
  • PDF

Size: 35 KB

Download

Effective Minutes Example

Details
File Format
  • PDF

Size: 46 KB

Download

Tips for Writing the Minutes

In minutes writing, one must ensure that every information included is complete and accurate. Here are some tips which might be helpful in writing the minutes of meeting.

  • Make the necessary preparations for the meeting. Read the minutes of the previous meeting, and read the proposed board agenda for the upcoming meeting.
  • Only include things that matter. This is so you don’t find writing what everyone says word for word.
  • Learn to use keywords in place of certain phrases. Replace specific phrases with keywords. But you need to understand the keywords so you don’t get confused.
  • Simplify descriptions. Directly describe what you observe in the meeting. Avoid adding adjectives or making notes about the emotions of participants.
  • If you’re confused, speak up. Politely ask for clarifications when get confused in the middle of the meeting.
  • Learn to distinguish important matters from chit chat. In meetings people often goes off topic very suddenly, so you also need to pay attention to where the conversation is going. (you can also see business writing)
  • Consider using a recorder. If you’re worried that you cannot keep up with the discussion, try to record it instead. However, you need to inform the meeting participants that they are being recorded.
  • Review the minutes. After the meeting it is essential to review the details you’ve written in the minutes before creating the final copy.