A proposal, whether formal or informal, is a plan made or offered to another individual or group of individuals consideration. It may be as simple and trivial as a suggestion to being complex and elaborate as a project or program. In more ways than one, a proposal must be in every way as enticing and seductive as the actual and final outcome.
Nonprofit grant proposal budget and proposal for project examples shown in the page elaborates more on what an actual proposal looks and functions. These samples can be downloaded by clicking on the download link button below the sample.
Research – Study the requirements needed or the smart goals intended for the project or plan. Define the needs to achieve the goal. Find out the time frame, budget examples, and scope of work involved in completing such a project or plan examples.
Understand the issue – It is important to have a clear understanding of what the proposal aims to solve. Talking to the client and getting a better understanding of the client helps to identify the main issues concerned with the proposal and perhaps even uncover underlying issues not previously addressed.
Methodology – Discuss the potential steps needed or that have to be taken in order for the proposal to progress and be successful in solving issues that needed to be addressed as well as the time and resources needed to achieve the plan.
Evaluation – The solution proposed and the results after must be accepted by the decision maker. Solutions must be presented in a manner that shows most benefits and would entice the decision maker.
Rise above competition – The whole proposal example lies on how persuasive it is to the client. Always highlight the strengths that you will be bringing into the project and how you are a perfect fit for the job.
In the writing of the proposal, the following items have to be considered:
Background Information – Describe any background information regarding the current issue. Situations can be mentioned wherein the issue can be applied. Explain the reasons behind the occurrence of such an issue. All details surrounding the subject must be disclosed to get better understanding of the subject at hand.
Target and Goals – Target goals must be clearly explained in the proposal based on understanding of the issue previously defined. This is where your problem statement would be coming in. Having a clear and concise problem statement helps achieve clarity towards the direction of the solution which is intended to be taken or proposed. The proposed solution must, if possible, in all aspects solve the issue being presented.
Proposed Methodology – Each step in the proposal must be checked and ensured to result to the success of the plan. Each step must include an outcome that is quantifiable such as increase in profit or a breakthrough in development.
Time and Cost – Requirements for time and cost must be extensively explained to the client. The start of the project must be mentioned including the pace at which it will progress. Indicate any steps that can be done at the same time. The method of billing and payment must also be specified for project proposals.
Qualifications – Certificate examples and other credentials or project references help develop trust in a client. Successful projects assure any client of the potential for success for any proposal from your company.
Benefits – Highlight the benefits that the client is bound to get in execution of your proposal. This would provide added leverage in obtaining, winning, or acceptance of a proposal.
The statement of work (SOW) is a document that defines the steps involved in a project or proposal. It contains the deliverables and timelines for the one proposing the project. It outlines the following:
The SOW, then, is a supporting document to the design proposal, and the proposal is the main document submitted to qualify or bid for a project.
A business proposal generally follows a basic format outlining the following:
Title – The name of a proposal should be short and concise as possible.
Abstract – The abstract encapsulates the condition, scope, goal, methods, and the expected outcome of a proposal and is usually consisting of about 200 words.
Statement of the problem – This personal statement example focuses on what the proposal is about and how it is being presented in the proposal. The statement of the problem has to be presented in a way that would make it apart from any other proposal grabbing the attention right at the start.
Methodology – This contains the solution on how an issue is to be solved. Explanations detailing the steps in getting to the solution of the issue are described thoroughly in this part of the proposal
Budget – Defines the costs involved in the mobilization and execution of a proposal. It includes details of expenses for procurement of equipment or materials involved including travel and direct costs. Timeline for implementation of such is also detailed as well as the mode of payment and how the payments can be subdivided into different time periods.
Biographical information – Highlights the qualifications and important information pertaining the one submitting the proposal. Most cover this part by mentioning projects completed and satisfaction from clients.