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10+ Website Maintenance Proposal Examples [ Software, Company, Government ]


The advent of the internet requires businesses to adapt to the ever-changing digital landscape. This means that businesses need to have good-looking websites to attract digital customers. If you need to have your website redesigned you can opt to have a website maintenance proposal.

10+ Website Maintenance Proposal Examples

1. Website Support & Maintenance Proposal Template

Details
File Format
  • MS Word
  • Google Docs
  • Pages

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2. Company Website Maintenance Proposal

Details
File Format
  • PDF

Size: 263 KB

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3. Website Design and Maintenance Proposal

Details
File Format
  • PDF

Size: 184 KB

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4. University Website Maintenance Proposal

Details
File Format
  • PDF

Size: 2 MB

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5. Website Maintenance and Development Proposal

Details
File Format
  • PDF

Size: 109 KB

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6. Government Website Maintenance Proposal

Details
File Format
  • PDF

Size: 37 KB

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7. Basic Website Maintenance Proposal

Details
File Format
  • PDF

Size: 130 KB

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8. Website Redesign and Maintenance Proposal

Details
File Format
  • PDF

Size: 899 KB

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9. Website Hosting and Maintenance Proposal

Details
File Format
  • PDF

Size: 207 KB

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10. Website Maintenance Proposal in PDF

Details
File Format
  • PDF

Size: 1 MB

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11. Departmental Website Maintenance Proposal

Details
File Format
  • PDF

Size: 244 KB

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What Is a Website Maintenance Proposal

A website maintenance proposal is a document that is used by a company to signal a Request for a Proposal or an RFP. This document will act as guidelines for prospective website maintenance agencies and contractors.

How to Write a Website Maintenance Proposal

A well-written website maintenance proposal will ensure that you will get quality website maintenance contractors or agencies. If you are still confused about the website maintenance proposal and how to write it you may check out any of the website maintenance proposal formats, examples, samples, and PDFs located on the list above.

1.) Write Down an Introduction and Background

Begin by writing down the introduction and the background of the company, business, or brand. The website maintenance proposal will help introduce you as a client to your potential outside website maintenance contractors. Not only that but it will also provide an impression of your company, business, and brand.

2.) List Out the Reason for the Proposal

After writing down the introduction and background information of the company, business, or brand, you must list out why you are RFPing. This will help the contractor to understand why there is a need for their services.

3.) Set the Terms and Conditions of the Proposal

You must set the terms and conditions for the partnership with the outside contractor. This will ensure that both parties will follow specific rules and regulations and are held accountable for their actions.

4.) Write Down the Scope of the Work and the Criteria

Lastly, you must write down the scope of the work and the requirements you will ask from the outside contractor. This will help set the standard of the quality of the outside contractor you will be working with.

FAQs

Why do we need to maintain our company’s website?

The company’s website will act as the digital storefront of the company, business, and brand. The advent and rise of the internet have caused plenty of customer traffic to shift to the digital landscape. This means that the website will act as the method of communication between the company, business, and brand with their customers. Not only that, but the website will also be the first impression customers will get when they will try to avail of your services or product online. A website that does not present itself well and is very buggy will turn away potential customers thus losing out on sales.

What effects does an outside contractor bring about in the maintenance of our website?

The outside contractor can help improve the consistency and quality of our website as they can bring an outside perspective into the mix. Not only that but the outside contractor will not reduce the amount of workforce you have. But this is determined by the quality of the outside contractor you hired, which can be ensured by using a website maintenance proposal.

How often should maintenance be performed on our website?

Your website should be maintained at least once a week as problems and bugs may arise during the said period. These bugs and issues should be fixed as soon as possible as they may create issues for your potential customers and workforce. If you do not have an in-house group of developers or do not want to use your workforce, you may hire an outside contractor to help out with the maintenance.

A website maintenance proposal is a document that companies can use when they RFP. This document will set the standards of the website maintenance service and the cost the service will entail. In conclusion, a website maintenance proposal can help ensure that your website will be well taken care of.

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